Planning

Collection and Processing of the Household Waste Recycling Centre Wood

CARDIFF COUNCIL

This public procurement record has 1 release in its history.

Planning

02 Feb 2026 at 16:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process, currently at the planning stage, has been initiated by Cardiff Council, targeting the collection and processing of Household Waste Recycling Centre Wood. This tender falls under the industry category of environmental services, with specific focus areas including sewage, refuse, cleaning, and transport services. The contract is set to commence on 20th April 2026, with a six-month duration, and has the potential for a six-month extension. Interested suppliers must register their interest and submit responses by 17th February 2026. The Council requires a guaranteed minimum recycling rate of 80%, and the communication of future notices is scheduled for 9th March 2026.

This market engagement presents significant growth opportunities for businesses in waste management and recycling, especially those equipped to handle fluctuating volumes and provide high recycling rates. Companies experienced in environmental services and possessing robust transport logistics can benefit from such projects. The contract value is substantial, at £450,000, positioning it as an attractive prospect for companies capable of offering cost-effective and sustainable solutions. Engaging in this preliminary phase does not affect future participation, providing an open field for companies wishing to expand their presence in the public sector's green initiatives.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Collection and Processing of the Household Waste Recycling Centre Wood

Notice Description

Cardiff Council is looking to secure a 6 month recycling contract (with an optional 6-month extension) for the collection and processing of the Household Waste Recycling Centre Wood. The Council operates two residential HWRCs at Lamby Way (CF3 2HP) and Bessemer Close (CF11 8XH) and a Commercial WTS at Bessmer Close, generating an average monthly tonnage of 480 tonnes, however this tonnage is not guaranteed and is subject to seasonal fluctuations. The tonnage is available for collection directly from the HWRCs via RORO's skips (to be provided) or it can be bulk loaded at Cardiff's Waste Transfer Station, located at the Lamby Way Depot (CF3 2HP). 2025 Data Based on Collections from the WTS: Row Labels Total Weight Loads per month Jan 375.08 18 Feb 474.1 23 Mar 532.28 28 Apr 471.18 25 May 616.12 33 Jun 484.14 27 Jul 557.52 31 Aug 506.9 28 Sep 471.6 24 Oct 502.06 26 Nov 390.96 20 Dec 375.68 17 The Contractor will be responsible for the processing and disposal of all waste and must provide the Authority with a guaranteed minimum recycling rate of 80%. This process is intended to inform the Council's understanding of the market and is not part of a formal procurement process. Should the Council decide to proceed, a formal procurement process may follow at a later date. Any responses received will not prejudice any involvement in a future procurement process and will not include or preclude any organisation from participating in any future procurement process. All information provided as part of this exercise will be provided to all parties involved in any future procurement exercise. Local Authorities are subject to the Freedom of Information Act 2000, and cannot guarantee that information received will remain confidential. *Can you please provide the Council relevant experience of providing collection and treatment services for similar tonnages to this contract. *Please provide the Council with an example of the structure of your charges for such a service to indicate annual fees. *Details of Transportation options available to service this contract. Suppliers are to register interest and submit responses to the questions via https://supplierlive.proactisp2p.com/Account/Login by searching for the project reference (ERFX1008778)

Planning Information

Suppliers are to register interest and submit all responses to the questions contained within the Preliminary Market Engagement Notice via the Proactis opportunity which can be accessed via https://supplierlive.proactisp2p.com/Account/Login by searching for the project reference ERFX1008778

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0614ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009155-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

34928480 - Waste and rubbish containers and bins

60000000 - Transport services (excl. Waste transport)

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Feb 20263 months ago
Submission Deadline
Not specified
Future Notice Date
9 Mar 2026Expired
Award Date
Not specified
Contract Period
19 Apr 2026 - 20 Oct 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4UW
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0614ac-2026-02-02T16:38:04Z",
    "date": "2026-02-02T16:38:04Z",
    "ocid": "ocds-h6vhtk-0614ac",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVHP-5769-YHRQ",
            "name": "Cardiff Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVHP-5769-YHRQ"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Cardiff",
                "postalCode": "CF10 4UW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "William Rees",
                "email": "HighwaysWasteandParks@cardiff.gov.uk",
                "telephone": "0000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cardiff.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVHP-5769-YHRQ",
        "name": "Cardiff Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers are to register interest and submit all responses to the questions contained within the Preliminary Market Engagement Notice via the Proactis opportunity which can be accessed via https://supplierlive.proactisp2p.com/Account/Login by searching for the project reference ERFX1008778",
                "dueDate": "2026-02-17T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "009155-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009155-2026",
                "datePublished": "2026-02-02T16:38:04Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ERFX1008778",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Collection and Processing of the Household Waste Recycling Centre Wood",
        "description": "Cardiff Council is looking to secure a 6 month recycling contract (with an optional 6-month extension) for the collection and processing of the Household Waste Recycling Centre Wood. The Council operates two residential HWRCs at Lamby Way (CF3 2HP) and Bessemer Close (CF11 8XH) and a Commercial WTS at Bessmer Close, generating an average monthly tonnage of 480 tonnes, however this tonnage is not guaranteed and is subject to seasonal fluctuations. The tonnage is available for collection directly from the HWRCs via RORO's skips (to be provided) or it can be bulk loaded at Cardiff's Waste Transfer Station, located at the Lamby Way Depot (CF3 2HP). 2025 Data Based on Collections from the WTS: Row Labels Total Weight Loads per month Jan 375.08 18 Feb 474.1 23 Mar 532.28 28 Apr 471.18 25 May 616.12 33 Jun 484.14 27 Jul 557.52 31 Aug 506.9 28 Sep 471.6 24 Oct 502.06 26 Nov 390.96 20 Dec 375.68 17 The Contractor will be responsible for the processing and disposal of all waste and must provide the Authority with a guaranteed minimum recycling rate of 80%. This process is intended to inform the Council's understanding of the market and is not part of a formal procurement process. Should the Council decide to proceed, a formal procurement process may follow at a later date. Any responses received will not prejudice any involvement in a future procurement process and will not include or preclude any organisation from participating in any future procurement process. All information provided as part of this exercise will be provided to all parties involved in any future procurement exercise. Local Authorities are subject to the Freedom of Information Act 2000, and cannot guarantee that information received will remain confidential. *Can you please provide the Council relevant experience of providing collection and treatment services for similar tonnages to this contract. *Please provide the Council with an example of the structure of your charges for such a service to indicate annual fees. *Details of Transportation options available to service this contract. Suppliers are to register interest and submit responses to the questions via https://supplierlive.proactisp2p.com/Account/Login by searching for the project reference (ERFX1008778)",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90000000",
                        "description": "Sewage, refuse, cleaning and environmental services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928480",
                        "description": "Waste and rubbish containers and bins"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 540000,
            "amount": 450000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-04-20T00:00:00+01:00",
                    "endDate": "2026-10-20T23:59:59+01:00",
                    "maxExtentDate": "2027-04-20T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-09T23:59:59+00:00"
        },
        "status": "planning"
    },
    "language": "en"
}