Planning

Out of Hours Gas Service Checks for Domestic Properties

DERBY HOMES LIMITED

This public procurement record has 1 release in its history.

Planning

04 Feb 2026 at 13:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Derby Homes Limited, a buyer based in Derby, United Kingdom, is in the planning stage of a procurement process for "Out of Hours Gas Service Checks for Domestic Properties." This process targets the provision of gas safety checks in domestic premises primarily in areas difficult to access during normal working hours. The service is categorised under "Gas appliance maintenance services" and confined to the city of Derby. Interested suppliers with relevant gas qualifications have until 23:59 on 17 February 2026 to express interest, with the procurement process anticipated to commence on 1 May 2026 and run through 31 October 2026. The process is part of a preliminary market engagement to facilitate a below-threshold procurement exercise, with a maximum estimated contract value of £48,000.

This tender presents a significant opportunity for small and midsize enterprises (SMEs) with relevant gas qualifications and certifications such as ACS, CCN1, and others aimed at gas service checks. The contract encourages enterprises to partake in a project that could lead to future work expansions by addressing the challenge of accessing domestic properties outside typical weekday hours. Businesses experienced in providing gas safety services outside standard hours will find this contract particularly suitable, offering a six-month engagement to reduce the backlog of overdue checks thus saving cost and time for Derby Homes.

How relevant is this notice?

Notice Information

Notice Title

Out of Hours Gas Service Checks for Domestic Properties

Notice Description

Derby Homes is an Arm's Length Management Organisation (ALMO) and is a 100% owned subsidiary of Derby City Council. It was created in 2002 to manage and maintain the Council's domestic housing stock. The function of management and maintenance is delegated to Derby Homes, but the Council retains ownership of the housing stock, and all tenants are Council tenants. Following approval of a limited budget, Derby Homes are running this preliminary market engagement activity to identify any suppliers interested in participating in a trial length contract for domestic gas check services, during weekday evenings and weekends, and within the city of Derby only. Such a supplier would need a relevant gas qualification, certificate of competence (ACS, CCN1, CENWAT, CKR1, HTR1) and any additional qualifications (such as DASHP, DGSHP, STHWS, PART L, WREG, VUW1). Derby Homes checks the gas supply and every gas appliance in tenants homes every year, as part of our annual gas safety check. During the visit, checks are conducted on carbon monoxide and smoke detection systems, with results recorded on the gas safety certificate for the property, and checks are required for any gas appliances that are included in a furnished tenancy. Properties with electricity for heating and cooking and no gas still require checks and certification that no gas supply has been installed since last checked. Appointments usually take about an hour, dependent on property size, level of work needed, and any issues found. The requirement would be to provide these gas safety checks to domestic premises Derby Homes have for an extended period found difficult to access in daytime hours, and where these checks are therefore overdue. We currently average 10 to 20 such properties at any one time. Subject to any interest received, Derby Homes intends to run a below-threshold procurement to see if Derby Homes staff and an additional supplier attempting access outside of attempting access outside of typical weekday hours provides a successful approach to reducing these numbers significantly. This would reduce the time and costs incurred when Derby Homes pursue access by other means. The supplier, with a photo ID card, would visit such properties to attempt access for a period of around six (6) months. Derby Homes would provide details of points of contact, addresses, and any anticipated issues at the domestic property. The supplier would provide Derby Homes with completed landlord gas safety certificates and any other relevant reports, which Derby Homes would notify the supplier of requirements for.

Planning Information

If this potential procurement is something you would potentially participate in, please contact DH-Procurement@derby.gov.uk by no later than 23:59 on Tuesday 17 February 2026, and provide: • OOH GAS SERVICE CHECKS in the Subject Header of the email; • Details of any queries you have regarding the Description above; and • Your point of contact name, company name, address, phone number, and email address. For such responses received, we will be in contact by close of Friday 20 February 2026 to discuss interest further and consider how we would approach the procurement process and tender documentation to keep the process simple and as brief as possible.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0646ec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009971-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Feb 20265 days ago
Submission Deadline
Not specified
Future Notice Date
10 Mar 20264 weeks to go
Award Date
Not specified
Contract Period
30 Apr 2026 - 31 Oct 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY HOMES LIMITED
Contact Name
Not specified
Contact Email
dh-procurement@derby.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
DERBY
Postcode
DE24 8UZ
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Alvaston North
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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