Sandwiches and Associated Products

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064740-2026-05-18T14:12:17+01:00",
    "date": "2026-05-18T14:12:17+01:00",
    "ocid": "ocds-h6vhtk-064740",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "the Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "Bt12NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "catering.procure@eani.org.uk",
                "name": "catering.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "the Education Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "PRE-MARKET ENGAGEMENT QUESTIONNAIRE (PME) for the Supply and Delivery of Sandwiches and Associated Products with Hospitality products for locations throughout Northern Ireland. Interested suppliers are asked to complete and return the questionnaire.",
                "dueDate": "2026-02-16T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "010107-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010107-2026",
                "datePublished": "2026-02-04T15:39:33Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CAT-25-011",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Sandwiches and Associated Products",
        "description": "The Education Authority invites tenders for the Supply and Delivery of Sandwiches and Associated Products. The initial period will be for 2 years from the Start Date (anticipated to be July 2026) with options to extend for any additional period(s) of up to and including 48 months. The Buyer's intention is to award the contract to a single Supplier for the period of the contract. This Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or nonparticipating institutions may already have in place. Department of Education - Schools Plus https://www.educationni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. FE Colleges: https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI NICIE - https://nicie.org/ Grant Controlled Integrated Education Schools in NI Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE) Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP) Preliminary market engagement notice was Published on 04 February 2026, 3:39pm Engagement deadline: 16 February 2026 Notice identifier: 2026/S 000-010107 Procurement identifier (OCID): ocds-h6vhtk-064740",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15811510",
                        "description": "Sandwiches"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15811511",
                        "description": "Prepared sandwiches"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 8400000,
            "amount": 8400000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2028-06-30T23:59:59+01:00",
                    "maxExtentDate": "2032-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 8400000,
                    "amount": 8400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 Methodology on delivering the products to required standards and quality",
                            "description": "Full details can be found in the doucments section of the CfT on eTendersNI https://etendersni.gov.uk/epps",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Marketing & Growth Strategy to increase uptake across schools",
                            "description": "Full details can be found in the documents section of the CfT on eTendersNI https://etendersni.gov.uk/epps",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "AC3 Total Contract Price",
                            "description": "Full details can be found in the doucment section of the CfT on eTendersNI https://etendersni.gov.uk/epps",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC1 Methodology on delivering the products to required standards and quality",
                            "description": "Full details can be found in the doucments section of the CfT on eTendersNI https://etendersni.gov.uk/epps",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Marketing & Growth Strategy to increase uptake across schools",
                            "description": "Full details can be found in the documents section of the CfT on eTendersNI https://etendersni.gov.uk/epps",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "AC3 Total Contract Price",
                            "description": "Full details can be found in the doucment section of the CfT on eTendersNI https://etendersni.gov.uk/epps",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "CoP 1 - Technical ability to perform the contract - Previous Experience, CoP 2 - Accreditation, CoP 3 - Food Premises Inspection Report, CoP 4 - Food safety management procedures, CoP 5 - Recall and Withdrawal Procedure"
                        },
                        {
                            "type": "technical",
                            "description": "CoP 1 - Technical ability to perform the contract - Previous Experience, CoP 2 - Accreditation, CoP 3 - Food Premises Inspection Report, CoP 4 - Food safety management procedures, CoP 5 - Recall and Withdrawal Procedure"
                        }
                    ]
                },
                "renewal": {
                    "description": "Option to extend for any additional period(s) of up to and including 48 months"
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. Additional items may be added to the Contract throughout the Term with the agreement of both the Buyer and the Supplier. This may include any Sandwiches, hospitality items and Associated Product options that may be required throughout the duration of the Contract."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-16T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "Full details can be found in the documents section of the CfT on eTendersNI https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-19T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-11T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-16T23:59:59+01:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "The evaluation panel identified a significant risk: if the tender was divided in lots by region, there is a strong possibility that no supplier would bid for the western counties, leaving the EA without guaranteed and consistent supply."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "035716-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035716-2026",
                "datePublished": "2026-04-20T14:59:16+01:00",
                "format": "text/html"
            },
            {
                "id": "045374-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/045374-2026",
                "datePublished": "2026-05-18T14:12:17+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-04-01T23:59:59+01:00"
                },
                {
                    "startDate": "2032-04-01T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Full details can be found in the documents section of the CfT on eTendersNI https://etendersni.gov.uk/epps"
        },
        "riskDetails": "The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract.",
        "amendments": [
            {
                "id": "045374-2026",
                "description": "Please note that the tender submission deadline was extended to 3pm on 19 May 2026."
            }
        ]
    },
    "language": "en"
}