Award

Waiver - BWC_RQ3 - Heartsuite Systems Ltd - Maintenance, Support and Free updates of the HeartSuite Cardiac Information System

BIRMINGHAM WOMEN'S AND CHILDREN'S NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

04 Feb 2026 at 17:22

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process is managed by the Birmingham Women's and Children's NHS Foundation Trust, located in Birmingham, UK, for the maintenance, support, and free updates of the HeartSuite Cardiac Information System. This award was granted to Heartsuite Systems Ltd, based in Glasgow, under a direct procurement method without competition, below the threshold limitations. The contracting stage is currently at the award and contract phase, with the contract being active as of 8th July 2025 and extending until 9th July 2026. The procurement falls under the services category, supporting central government public authority needs, and is relevant to businesses operating in the contract administration services sector.

This tender presents an opportunity for small and medium enterprises (SMEs), particularly those specialising in IT system maintenance and healthcare information systems, to establish themselves as crucial partners for public health institutions. Companies that can offer specialised support and development services for healthcare software systems are well-suited to compete in similar tenders, provided they can offer value-added services that align with the procurement method of direct awards or waivers without competition. This is also a chance for businesses to solidify their reputation within the public sector by fulfilling critical infrastructure roles for NHS trusts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Waiver - BWC_RQ3 - Heartsuite Systems Ltd - Maintenance, Support and Free updates of the HeartSuite Cardiac Information System

Notice Description

This service relates to the Maintenance, Support and Free updates of the HeartSuite Cardiac Information System by Heartsuite Systems Ltd

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064772
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010200-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79994000 - Contract administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£15,884 Under £100K

Notice Dates

Publication Date
4 Feb 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Jul 20257 months ago
Contract Period
8 Jul 2025 - 9 Jul 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM WOMEN'S AND CHILDREN'S NHS FOUNDATION TRUST
Additional Buyers

UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST

Contact Name
Melisa Charlesagwu
Contact Email
bsolcategoryteams@uhb.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6NH
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

HEARTSUITE SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064772-2026-02-04T17:22:45Z",
    "date": "2026-02-04T17:22:45Z",
    "ocid": "ocds-h6vhtk-064772",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNXM-2771-CPCW",
            "name": "Birmingham Women's and Children's NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNXM-2771-CPCW"
            },
            "address": {
                "streetAddress": "Steelhouse Lane",
                "locality": "Birmingham",
                "postalCode": "B4 6NH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Melisa Charlesagwu",
                "email": "bsolcategoryteams@uhb.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bwc.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PWVL-6877-BXXV",
            "name": "University Hospitals Birmingham NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWVL-6877-BXXV"
            },
            "address": {
                "streetAddress": "Mindelsohn Way",
                "locality": "Birmingham",
                "postalCode": "B15 2WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Melisa Charlesagwu",
                "email": "bsolcategoryteams@uhb.nhs.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "University Hospitals Birmingham NHS Foundation Trust host the Birmingham and Solihull (BSOL) Procurement Collaborative, a shared procurement service acting on behalf of multiple Trusts within the Birmingham and Solihull integrated care System.",
            "details": {
                "url": "https://www.uhb.nhs.uk/"
            }
        },
        {
            "id": "GB-FTS-173568",
            "name": "Heartsuite Systems Ltd",
            "address": {
                "streetAddress": "Clyde Offices 2nd Floor 48 West George Street Glasgow G2 1BP",
                "locality": "Glasgow",
                "postalCode": "G2 1BP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKM82"
            },
            "contactPoint": {
                "email": "mmann@heartsuite.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": true
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNXM-2771-CPCW",
        "name": "Birmingham Women's and Children's NHS Foundation Trust"
    },
    "tender": {
        "id": "ocds-h6vhtk-064772",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Waiver - BWC_RQ3 - Heartsuite Systems Ltd - Maintenance, Support and Free updates of the HeartSuite Cardiac Information System",
        "description": "This service relates to the Maintenance, Support and Free updates of the HeartSuite Cardiac Information System by Heartsuite Systems Ltd",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-173568",
                    "name": "Heartsuite Systems Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79994000",
                            "description": "Contract administration services"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Waiver - BWC_RQ3 - Heartsuite Systems Ltd - Maintenance, Support and Free updates of the HeartSuite Cardiac Information System",
            "status": "active",
            "period": {
                "startDate": "2025-07-09T00:00:00+01:00",
                "endDate": "2026-07-09T23:59:59+01:00"
            },
            "value": {
                "amountGross": 19061.28,
                "amount": 15884.4,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-07-08T00:00:00+01:00",
            "documents": [
                {
                    "id": "010200-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/010200-2026",
                    "datePublished": "2026-02-04T17:22:45Z",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}