Planning

Gym Equipment and Maintenance Request for Information 289-NYC-RS

THE NORTH YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

05 Feb 2026 at 14:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is currently in the planning phase of a procurement process aimed at supplying, delivering, and installing gym and studio equipment across its various leisure sites. This effort is part of a strategic initiative to enhance health and fitness environments, with a focus on modernizing facilities in areas such as Bedale, Harrogate, and Scarborough, among others. The procurement process, titled "Gym Equipment and Maintenance Request for Information 289-NYC-RS," is set against the backdrop of a substantial gross budget of £3,000,000, and suppliers are invited to participate in this preliminary market engagement phase by providing information through written responses to the Request for Information (RFI) by 19th February 2026. The procurement framework falls under the category of services and includes compliance with industry standards, delivery, and installation requirements, as well as a contract period beginning 1st September 2026 through 31st August 2028, with a potential extension to 2031.

This tender presents significant business growth opportunities, particularly for suppliers of fitness and gymnasium equipment as well as those specializing in the installation and maintenance of such equipment. The focus on modernizing fitness spaces and integrating digital solutions aligns with current industry trends, making this an appealing prospect for businesses offering innovative and compliant equipment solutions. Furthermore, the suitability of this contract for small and medium enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) suggests a competitive and inclusive bidding environment. Engaging in this opportunity allows businesses to contribute to public health initiatives while expanding their market presence in the North Yorkshire region.

How relevant is this notice?

Notice Information

Notice Title

Gym Equipment and Maintenance Request for Information 289-NYC-RS

Notice Description

North Yorkshire Council (the Authority) is requesting information from suppliers to help determine the scope and feasibility of its requirement, to understand the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for Gym & Studio Equipment. The Authority intends to gather this information through written responses to this RFI. The Authority is also considering holding discovery days, and further information is provided below.

Planning Information

North Yorkshire Council (NYC) is investing in a phased programme to update the gym and fitness equipment across its leisure sites. This contract will cover the supply, delivery, and installation of gym and studio equipment, along with associated services such as maintenance and support. NYC operates a network of leisure facilities that play a key role in promoting health and wellbeing. The council is committed to providing high-quality fitness environments that meet modern standards and customer expectations. This investment aligns with NYC’s strategic objectives to increase physical activity participation and improve community health outcomes. Geographical Location Supplies and services will be provided across North Yorkshire, covering a wide geographical spread. Sites include: - - Bedale - Harrogate - Knaresborough - Northallerton - Malton - Pateley Bridge - Pickering - Pindar - Richmond - Ripon - Scarborough - Selby - Skipton - Stokesley - Tadcaster - Thirsk - Whitby Goals and Objectives: - - Invest in new, up to date equipment, with guidance from the supplier on the best solutions to meet current industry trends and standards. - Enhance user experience and engagement. - Support health and wellbeing initiatives across North Yorkshire. - Ensure cost-effective procurement and long-term sustainability. - Enable digital connectivity and data-driven insights where possible. General technical and compliance requirements: - - Standards and certification requirements (e.g., recognised industry standards, conformity markings). - Safety and legislative compliance, including all relevant statutory obligations. - Accessibility and inclusion considerations to ensure suitability for all users. - Ergonomic requirements to support safe and efficient use. - Durability and performance expectations, including lifecycle considerations. - Required documentation, such as user instructions, manuals, and compliance evidence. - Warranty provisions and availability of replacement parts. - Delivery, installation, or load-in dates, as appropriate. - Provide a comprehensive design concept, incorporating functional spaces where appropriate. https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101570&TID=100106805&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0648ff
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010504-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

51 - Installation services (except software)

CPV Codes

37420000 - Gymnasium equipment

37440000 - Fitness equipments

51121000 - Installation services of fitness equipment

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Feb 20264 days ago
Submission Deadline
Not specified
Future Notice Date
18 May 20264 months to go
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NORTH YORKSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@northyorks.gov.uk
Contact Phone
+44 1609533450

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0648ff-2026-02-05T14:00:27Z",
    "date": "2026-02-05T14:00:27Z",
    "ocid": "ocds-h6vhtk-0648ff",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNXY-8263-XCNL",
            "name": "The North Yorkshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNXY-8263-XCNL"
            },
            "address": {
                "streetAddress": "County Hall, Racecourse Lane,",
                "locality": "Northallerton",
                "postalCode": "DL7 8AD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE22"
            },
            "contactPoint": {
                "email": "Procurement@northyorks.gov.uk",
                "telephone": "+44 1609533450"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.northyorks.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNXY-8263-XCNL",
        "name": "The North Yorkshire Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "North Yorkshire Council (NYC) is investing in a phased programme to update the gym and fitness equipment across its leisure sites. This contract will cover the supply, delivery, and installation of gym and studio equipment, along with associated services such as maintenance and support. NYC operates a network of leisure facilities that play a key role in promoting health and wellbeing. The council is committed to providing high-quality fitness environments that meet modern standards and customer expectations. This investment aligns with NYC's strategic objectives to increase physical activity participation and improve community health outcomes. Geographical Location Supplies and services will be provided across North Yorkshire, covering a wide geographical spread. Sites include: - - Bedale - Harrogate - Knaresborough - Northallerton - Malton - Pateley Bridge - Pickering - Pindar - Richmond - Ripon - Scarborough - Selby - Skipton - Stokesley - Tadcaster - Thirsk - Whitby Goals and Objectives: - - Invest in new, up to date equipment, with guidance from the supplier on the best solutions to meet current industry trends and standards. - Enhance user experience and engagement. - Support health and wellbeing initiatives across North Yorkshire. - Ensure cost-effective procurement and long-term sustainability. - Enable digital connectivity and data-driven insights where possible. General technical and compliance requirements: - - Standards and certification requirements (e.g., recognised industry standards, conformity markings). - Safety and legislative compliance, including all relevant statutory obligations. - Accessibility and inclusion considerations to ensure suitability for all users. - Ergonomic requirements to support safe and efficient use. - Durability and performance expectations, including lifecycle considerations. - Required documentation, such as user instructions, manuals, and compliance evidence. - Warranty provisions and availability of replacement parts. - Delivery, installation, or load-in dates, as appropriate. - Provide a comprehensive design concept, incorporating functional spaces where appropriate. https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101570&TID=100106805&B=",
                "dueDate": "2026-02-19T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "010504-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010504-2026",
                "datePublished": "2026-02-05T14:00:27Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "100106805",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Gym Equipment and Maintenance Request for Information 289-NYC-RS",
        "description": "North Yorkshire Council (the Authority) is requesting information from suppliers to help determine the scope and feasibility of its requirement, to understand the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for Gym & Studio Equipment. The Authority intends to gather this information through written responses to this RFI. The Authority is also considering holding discovery days, and further information is provided below.",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "37440000",
                        "description": "Fitness equipments"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37420000",
                        "description": "Gymnasium equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51121000",
                        "description": "Installation services of fitness equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 3000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "LOT-0000",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00Z",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-18T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}