Planning

Gym Equipment and Maintenance

THE NORTH YORKSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

26 May 2026 at 07:40

UK1 - Pipeline Notice
Planning

05 Feb 2026 at 14:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is currently in the planning stage of a procurement process titled "Gym Equipment and Maintenance," intended for the supply and maintenance of gymnasium equipment. This process is being conducted under an open procedure with an estimated gross value of £3,000,000 and is classified under the goods category. The procurement aims to cover various regions in the United Kingdom, mainly within North Yorkshire, with the delivery of services anticipated to begin on 11th January 2027. A planned communication date for future notices is set for 1st September 2026, with the initial planning notice published on 26th May 2026. The North Yorkshire Council, a public authority operating at the sub-central government level, is responsible for this procurement, aimed at enhancing community fitness facilities.

This tender presents considerable opportunities for businesses involved in the supply, installation, and maintenance of fitness and gym equipment. Given the council’s focus on modernising facilities across a wide geographical spread, SMEs specialising in durable and innovative fitness solutions would find this contract particularly appealing. The project aligns with North Yorkshire Council’s strategic goal of promoting health and wellbeing, offering potential suppliers the chance to contribute significantly to local community initiatives. The contract favours suppliers able to offer innovative solutions that meet modern standards and trends, enhancing both user experience and compliance with industry regulations.

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Notice Information

Notice Title

Gym Equipment and Maintenance

Notice Description

Provision of Gym Equipment and Maintenance Service.

Planning Information

North Yorkshire Council (NYC) is investing in a phased programme to update the gym and fitness equipment across its leisure sites. This contract will cover the supply, delivery, and installation of gym and studio equipment, along with associated services such as maintenance and support. NYC operates a network of leisure facilities that play a key role in promoting health and wellbeing. The council is committed to providing high-quality fitness environments that meet modern standards and customer expectations. This investment aligns with NYC’s strategic objectives to increase physical activity participation and improve community health outcomes. Geographical Location Supplies and services will be provided across North Yorkshire, covering a wide geographical spread. Sites include: - - Bedale - Harrogate - Knaresborough - Northallerton - Malton - Pateley Bridge - Pickering - Pindar - Richmond - Ripon - Scarborough - Selby - Skipton - Stokesley - Tadcaster - Thirsk - Whitby Goals and Objectives: - - Invest in new, up to date equipment, with guidance from the supplier on the best solutions to meet current industry trends and standards. - Enhance user experience and engagement. - Support health and wellbeing initiatives across North Yorkshire. - Ensure cost-effective procurement and long-term sustainability. - Enable digital connectivity and data-driven insights where possible. General technical and compliance requirements: - - Standards and certification requirements (e.g., recognised industry standards, conformity markings). - Safety and legislative compliance, including all relevant statutory obligations. - Accessibility and inclusion considerations to ensure suitability for all users. - Ergonomic requirements to support safe and efficient use. - Durability and performance expectations, including lifecycle considerations. - Required documentation, such as user instructions, manuals, and compliance evidence. - Warranty provisions and availability of replacement parts. - Delivery, installation, or load-in dates, as appropriate. - Provide a comprehensive design concept, incorporating functional spaces where appropriate. https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101570&TID=100106805&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0648ff
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048379-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

45 - Construction work

CPV Codes

37420000 - Gymnasium equipment

37440000 - Fitness equipments

45212290 - Repair and maintenance work in connection with sports facilities

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20263 months to go
Award Date
Not specified
Contract Period
11 Jan 2027 - 10 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NORTH YORKSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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