Notice Information
Notice Title
Framework for the Supply and Maintenance of Gym and Studio Equipment - 289-NYC-RS
Notice Description
The Authority intends to appoint one or more appropriately qualified and experienced suppliers to deliver the design, supply, delivery, installation, commissioning, maintenance, and ongoing support of commercial gym and studio equipment across its portfolio of leisure and wellbeing facilities. The framework will enable the renewal and enhancement of fitness services across a range of sites operated or commissioned by the Authority. The scope includes, but is not limited to: * Cardiovascular equipment * Strength training equipment (pin selected, plate loaded, racks, benches and free weights) * Functional training and conditioning equipment * Associated digital platforms where applicable * Training, maintenance, servicing and lifecycle support The indicative framework value is in the region of PS7m (inclusive of VAT), subject to final scope and delivery programme. The framework agreement will have a duration of four years. Individual call-off contracts awarded under the framework may extend beyond the framework term and may include optional extension periods, subject to performance and operational requirements. The framework will be divided into the below Lots: * Lot 1 - Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration * Lot 2 - Strength Equipment * Lot 3 - Functional and Studio Equipment * Lot 4 - Group Cycle Bikes (Studios) Suppliers have the ability to apply for one, several or all Lots depending on their capacity to deliver the required services. Each Lot will be evaluated separately. Only one Supplier will be awarded each Lot. The Authority reserves the right to award multiple Lots to the same Supplier, or to award different Lots to different Suppliers.
Lot Information
Lot 1 - Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration
* Cardio equipment must include touchscreen options, available across all primary equipment types, including treadmills, ellipticals, upright and recumbent bikes, climbers, and equivalent cardiovascular equipment. * Pin selected machines must include a user display. * Cardio & Pin Selected equipment must have integration or configurable with a single digital fitness platform including mobile application. * Suppliers shall provide energy-efficient equipment options and identify any self-powered solutions available within their product range. * Single digital platform must have integration with body composition analysis equipment
Lot 2 - Strength Equipment* Plate loaded machines * Racks, benches and frames * Free weights including dumbbells, barbells, Olympic bars, grip discs and bumper plates * Cable machines * Associated accessories for the above-named equipment
Lot 3 - Functional and Studio EquipmentFunctional Equipment * Functional training equipment and accessories suitable for individual, small group and circuit based training * Modular rigs, frames and functional training systems designed to support scalable and adaptable workout formats * Supply of 3rd Party Equipment for individual equipment such as rowers, ski ergs watt / assault bikes or own brand equivalent Studio Equipment * Functional studio based equipment to support group exercise and holistic training activities for a broad range of users and abilities, with options to support progression, regression and safe independent use * Storage solutions for a wide range of equipment, including wall mounted and freestanding
Lot 4 - Group Cycle Bikes (Studios)* Group cycle bikes designed for use within dedicated indoor cycling studios and programmed group exercise environments * Commercial grade equipment suitable for high frequency, instructor led and virtual cycling sessions * Provision of an enhanced digital experience, incorporating instructor-led and virtual class content and personal fitness tracking functionality. This will be considered an added value feature rather than a mandatory requirement. * Provision of accredited training opportunities relating to the group cycle offer and digital experience described above. This will be considered an added value feature rather than a mandatory requirement.
Planning Information
North Yorkshire Council (NYC) is investing in a phased programme to update the gym and fitness equipment across its leisure sites. This contract will cover the supply, delivery, and installation of gym and studio equipment, along with associated services such as maintenance and support. NYC operates a network of leisure facilities that play a key role in promoting health and wellbeing. The council is committed to providing high-quality fitness environments that meet modern standards and customer expectations. This investment aligns with NYC’s strategic objectives to increase physical activity participation and improve community health outcomes. Geographical Location Supplies and services will be provided across North Yorkshire, covering a wide geographical spread. Sites include: - - Bedale - Harrogate - Knaresborough - Northallerton - Malton - Pateley Bridge - Pickering - Pindar - Richmond - Ripon - Scarborough - Selby - Skipton - Stokesley - Tadcaster - Thirsk - Whitby Goals and Objectives: - - Invest in new, up to date equipment, with guidance from the supplier on the best solutions to meet current industry trends and standards. - Enhance user experience and engagement. - Support health and wellbeing initiatives across North Yorkshire. - Ensure cost-effective procurement and long-term sustainability. - Enable digital connectivity and data-driven insights where possible. General technical and compliance requirements: - - Standards and certification requirements (e.g., recognised industry standards, conformity markings). - Safety and legislative compliance, including all relevant statutory obligations. - Accessibility and inclusion considerations to ensure suitability for all users. - Ergonomic requirements to support safe and efficient use. - Durability and performance expectations, including lifecycle considerations. - Required documentation, such as user instructions, manuals, and compliance evidence. - Warranty provisions and availability of replacement parts. - Delivery, installation, or load-in dates, as appropriate. - Provide a comprehensive design concept, incorporating functional spaces where appropriate. https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101570&TID=100106805&B=
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0648ff
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/088717-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
-
- CPV Codes
37420000 - Gymnasium equipment
37440000 - Fitness equipments
51121000 - Installation services of fitness equipment
Notice Value(s)
- Tender Value
- £5,833,333 £1M-£10M
- Lots Value
- £5,783,333 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Sep 20263 days ago
- Submission Deadline
- 16 Oct 20264 weeks to go
- Future Notice Date
- 1 Sep 2026Expired
- Award Date
- Not specified
- Contract Period
- 1 Feb 2027 - 31 Jan 2031 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- The North Yorkshire Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- NORTHALLERTON
- Postcode
- DL7 8AD
- Postcode Area
- Darlington
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE2 North Yorkshire
- Small Region (ITL 3)
- TLE22 North Yorkshire
- Delivery Location
- TLE2 North Yorkshire
-
- Local Authority
- North Yorkshire
- Electoral Ward
- Romanby
- Westminster Constituency
- Richmond and Northallerton
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/088717-2026
18th September 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/048379-2026
26th May 2026 - Pipeline notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/010504-2026
5th February 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.