Planning

Provision of Fire-Retardant Hi-Vis Tabards

THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA

This public procurement record has 2 releases in its history.

PlanningUpdate

10 Feb 2026 at 11:56

UK2 - Preliminary Market Engagement Notice
Planning

10 Feb 2026 at 11:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Northumbria is in the planning stage for a procurement process concerning the provision of fire-retardant hi-vis tabards. This initiative falls under the "goods" industry category and is identified by the title "Provision of Fire-Retardant Hi-Vis Tabards". The process is currently focused on market engagement, inviting suppliers to partake in a Request for Information (RFI) to better understand available offerings. Responses to the RFI are due by 18th February 2026. The procurement is aligned with the operational needs of Northumbria Police, and the initial indicative requirement is for 1,000 tabards. Delivery is planned across multiple regions in the United Kingdom, with the contract period expected to start on 17th April 2026 and potentially extend to 2029.

This procurement process presents significant opportunities for businesses specialised in manufacturing or supplying special clothing and police uniforms, particularly those within the SME sector, as the tender is marked suitable for small and medium-sized enterprises. Engaging in this tender could provide a foothold in supplying key uniform components to a substantial public authority, thus offering potential growth in both market presence and revenue. Businesses with experience in producing high-visibility and fire-retardant apparel would be well-placed to compete vigorously for this contract, bolstered by the prospect of a long-term partnership with Northumbria Police.

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Notice Information

Notice Title

Provision of Fire-Retardant Hi-Vis Tabards

Notice Description

Northumbria Police (the 'force') invites to participate in a request for information (RFI). This market engagement is focused on assessing Fire Retardant Hi-Vis Tabard offerings available to the force. The outcome of the RFI process will help us determine our procurement strategy moving forward. The force intends to procure an agreement for the provision of Fire Retardant Hi-Vis Tabards, to ensure officers are provided with the correct uniform/kit options to assist with operational requirements. Following the conclusion of the RFI process, the responses received will be reviewed to ascertain the best procurement route forward before proceeding through our internal governance process. Once we can provide an update on the next steps, any Supplier that has registered an interest will be contacted using the contact information provided in this document. Early internal stakeholder engagement has identified a requirement for 1000 Hi-vis Tabards, however this is an indicative number and may change once the tender opportunity is released. Please can all suppliers interested in this opportunity, send confirmation via email to: Joel.Gartland@northumbria.police.uk

Planning Information

The suppliers in receipt of this RFI are requested to provide email notification of their intention to either supply or, not to supply, a response. All responses to this RFI Must be submitted by 18th February 2026. Please email responses to Joel.Gartland@northumbria.police.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064c43
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011791-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

CPV Codes

18330000 - T-shirts and shirts

18400000 - Special clothing and accessories

35811200 - Police uniforms

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
18 Feb 2026Expired
Award Date
Not specified
Contract Period
16 Apr 2026 - 16 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA
Contact Name
Not specified
Contact Email
procurement@northumbria.police.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE
Postcode
NE12 8EW
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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