Planning

Digital Medical Evidence Solution

THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA

This public procurement record has 2 releases in its history.

Planning

10 Feb 2026 at 16:20

UK2 - Preliminary Market Engagement Notice
Planning

10 Feb 2026 at 16:11

UK3 - Planned Procurement Notice
Summary of the contracting process

The Police and Crime Commissioner for Northumbria is in the planning stage of a procurement process for the "Digital Medical Evidence Solution," a goods-based contract aimed at improving the collection and management of medical evidence. This initiative is a response to the current reliance on manual methods, and it seeks a more standardised and digital approach. The anticipated contract period is set to start on 9th November 2026 and will extend until 8th November 2029, with the option for two additional 12-month extensions. The main industry category is software package and information systems. Suppliers interested in participating should download and complete the planned procurement notice and return it by 9th March 2026, and the procurement method will follow an open procedure, making it broadly accessible. The location for the project is within the United Kingdom, particularly in the UKC region, and key interaction with the contracting authority should be directed to Lucy Scott via email.

This tender presents significant growth opportunities for businesses specialising in software development and information systems, particularly those experienced in digital solutions for the public sector. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the procurement process is designed to include them. The centralised system requirement for requesting and tracking medical evidence offers substantial business scope for firms with innovative digital solutions capable of addressing law enforcement and healthcare integration needs. This project promises long-term engagement through contract renewals, lending further stability and growth potential for successful bidders.

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Notice Information

Notice Title

Digital Medical Evidence Solution

Notice Description

Northumbria Police currently rely on a mixture of traditional, manually driven processes to obtain medical evidence-primarily injury pro formas, written medical statements, and hospital records-following incidents where victims require clinical assessment. Northumbria Police aspires to have a single standardised format or centralised system for requesting, tracking, receiving, or storing medical evidence.

Lot Information

Lot 1

Renewal: This opportunity may include 2 12 month extensions to be used at Northumbria Police's discretion.

Planning Information

Interested suppliers should look to download and complete the RFI included in the planned procurement notice found here: https://www.find-tender.service.gov.uk/Notice/012085-2026?origin=Dashboard. Please return by 12 noon on 09/03/2026 to lucy.scott@northumbria.police.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064d16
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012092-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20261 weeks ago
Submission Deadline
6 Sep 20267 months to go
Future Notice Date
12 Aug 20266 months to go
Award Date
Not specified
Contract Period
8 Sep 2026 - 8 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA
Contact Name
Lucy Scott
Contact Email
lucy.scott@northumbria.police.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE
Postcode
NE12 8EW
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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