Tender

BaDC-1643 Supply and installation of audio-visual and video conferencing equipment and associated services

BASSETLAW DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

11 Feb 2026 at 08:41

UK4 - Tender Notice
Summary of the contracting process

Bassetlaw District Council invites tenders for the supply and installation of audio-visual and video conferencing equipment and associated services, with a focus on enhancing the functionality of their Council Chamber in the Ceres Suite. The procurement falls under the industry category of audio-visual equipment and services, specifically targeting UK regions UKF15 and UKF22. The procurement process is currently in the tender stage, having commenced on 11 February 2026, with the submission deadline set for 13 March 2026 at 12:00 PM. This open procurement procedure under UK legal basis is expected to conclude with the award period ending on 30 March 2026, offering potential for substantial projects with a gross value of £240,000.

This tender presents a notable opportunity for businesses specialising in audio-visual solutions and hardware. Companies that can deliver robust, future-proof systems for hybrid meetings and video conferencing are well-suited to compete, particularly those skilled in installation, maintenance, and user training support. As Bassetlaw District Council emphasises quality heavily alongside price in their awarding criteria (60% quality, 40% price), businesses known for superior product offerings and service standards may find this an attractive prospect to enhance their market presence. The project's requirements for decommissioning, disposal, and software licensing further open avenues for businesses adept at comprehensive solutions and services packages.

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Notice Information

Notice Title

BaDC-1643 Supply and installation of audio-visual and video conferencing equipment and associated services

Notice Description

The Council is seeking to procure a full Audio-Visual Solution for use in a fixed Council Chamber in the Ceres Suite. This will include: Supply and Delivery of equipment with supporting software; Installation and configuration of the Audio-Visual Solution and infrastructure; Decommissioning and Disposal of existing equipment; Training and Skills transfer as required to allow the Council to use, administer, develop and support the Solution; An effective Support and Maintenance service; and Software Licensing. The Solution is critical for the smooth running of Council proceedings and must be robust, simple to operate, future proof against legislative changes and provide a fully featured hybrid video conferencing and meeting streaming experience.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064d53
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012181-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Feb 20261 weeks ago
Submission Deadline
13 Mar 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 May 2026 - 12 May 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BASSETLAW DISTRICT COUNCIL
Additional Buyers

WELLAND PROCUREMENT

Contact Name
Not specified
Contact Email
wellandprocurement@melton.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WORKSOP
Postcode
S80 2AH
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF15 North Nottinghamshire
Local Authority
Melton
Electoral Ward
Melton Warwick
Westminster Constituency
Melton and Syston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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