Planning

Preliminary Market Engagement for Provision of Project Portfolio Management (PPM) Solution

UNIVERSITY OF SOUTH WALES

This public procurement record has 1 release in its history.

Planning

11 Feb 2026 at 09:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of South Wales is in the planning phase of a procurement process titled "Preliminary Market Engagement for Provision of Project Portfolio Management (PPM) Solution." This initiative, in line with Welsh devolved regulations, is directed by the Public Authority - Sub-Central Government classification. The process focuses on acquiring a commercial off-the-shelf SaaS platform that includes services like implementation, data migration, training, and technical support. The main procurement category is goods, specifically project management software, to be deployed in the UKL15 region of the United Kingdom. The contract is valued at up to £670,000. A milestone in this planning phase is the completion of a preliminary market engagement questionnaire, which will close on 4th March 2026, indicating the end of the current engagement phase.

This tender presents substantial business growth opportunities, particularly for firms specialising in SaaS solutions and professional services for higher education institutions. Organisations with expertise in implementing integrated project management solutions, data migration, and user training are poised to leverage this opportunity. Small to medium-sized enterprises can position themselves as strategic partners to the University, offering innovations in user adoption and tactical forecasting solutions. Those capable of providing a balance between robust enterprise-level governance and user-friendly interfaces, as well as automating administrative processes, will be well-suited to compete in this tender.

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Notice Information

Notice Title

Preliminary Market Engagement for Provision of Project Portfolio Management (PPM) Solution

Notice Description

USW is seeking supplier engagement to help feed into the specification prior to a tender process. The contract will comprise of the procurement of a commercially off-the-shelf (COTS) SaaS platform, including professional services for implementation, data migration from legacy systems, training ('Train the Trainer'), and ongoing technical support. The University is seeking a partner to support a strategic capability uplift, moving from disparate spreadsheets and manual reporting to a Single Integrated Solution for resource management and strategic forecasting. The University's strategic priority for this procurement is to select a solution that balances enterprise-grade governance (Risks, Cost, Dependencies) with consumer-grade usability. We require a system that automates administrative burdens--specifically the ingestion of non-project time (e.g. sickness, BAU)--to ensure voluntary user adoption and accurate forward-looking intelligence. Please find a link to the portal below for access to the preliminary market engagement questionnaire. https://etenderwales.ukp.app.jaggaer.com/go/21717763019C4C10C96F

Planning Information

Completion of the preliminary market engagement questionnaire via the below link. https://etenderwales.ukp.app.jaggaer.com/go/21717763019C4C10C96F If etenderwales hasn't previously been used, please sign up via the below link. https://etenderwales.bravosolution.co.uk/esop/guest/login.do Engagement will close on the 04/03/26

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064d68
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012215-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48331000 - Project management software package

Notice Value(s)

Tender Value
£558,333 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
4 Mar 20262 weeks to go
Award Date
Not specified
Contract Period
3 Sep 2026 - 3 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTH WALES
Contact Name
Ethan Jones
Contact Email
ethan.jones2@southwales.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 1DL
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL15 Central Valleys
Local Authority
Rhondda Cynon Taf
Electoral Ward
Treforest
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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