Planning

Leisure Management System (Preliminary Market Engagement)

UNIVERSITY OF YORK

This public procurement record has 1 release in its history.

Planning

12 Feb 2026 at 12:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of York is currently in the planning stage for a tender focused on acquiring a Leisure Management System, specifically targeting the "Software package and information systems" industry category. The procurement process aims to modernise leisure management capabilities for York Sport, servicing both the Heslington East and Heslington West campuses in York, United Kingdom. A market engagement questionnaire has been issued to gather feedback from potential suppliers to shape the procurement strategy, prior to advertising the tender. Interested parties are invited to submit responses until 12:00 PM on Thursday, 5th March 2026 through the In-tend e-procurement portal. The contract is planned to run from January 2027 to December 2030.

This preliminary market engagement represents an opportunity for businesses specialising in leisure management and software solutions to showcase their offerings to an educational institution recognised for its award-winning facilities. Companies that provide comprehensive management systems capable of integrating both online and physical facilities offerings could find significant growth through partnership with York Sport. This engagement process allows businesses, particularly those with expertise in software solutions for leisure management, to align their strategies with the University’s needs and prepare for potential bidding opportunities once the full tender process begins.

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Notice Information

Notice Title

Leisure Management System (Preliminary Market Engagement)

Notice Description

York Sport operates alongside the University of York to provide sport and leisure facilities to staff, students and members of the public. As part of a drive to modernise our leisure management capabilities we are looking to evaluate commercial offerings in this area. Specifically we are looking at Leisure Management Suites that can comprehensively cover our current online offerings and integrate with or provide solutions for our physical facilities. Our award-winning facilities are recognised as some of the best in the region, used by elite athletes and national teams. York Sport is divided into two sites: York Sport Village, located on Heslington East campus and York Sport Centre, located on Heslington West campus. Memberships are available to purchase at each site individually, or across both (dual-site membership). Both facilities are open to the general public as well as University of York students and staff. York Sport Village is also home to an award-winning Learn to Swim Scheme, and sports activities are available to book on a pay as you go or block-booking basis. York Sport also operates 1-1 Learn to Ride cycling lessons, a Junior Triathlon programme, as well as hosting birthday parties and a Squash league. York Sport is also home to various local community sports groups. https://www.york-sport.com/

Planning Information

The University of York is issuing a market engagement questionnaire to seek feedback from the Leisure Management system market to help it to shape its strategy prior to advertising its tender. The questionnaire can be accessed through the In-tend e-procurement portal on the following link (https://in-tendhost.co.uk/york/aspx/Home) until 12:00PM Thursday 5th March 2026. The aim of this Preliminary Market Engagement (PME) is twofold, firstly to notify the market of the University's requirements, and for the University to obtain detailed feedback from potential suppliers who can deliver the requirements to the University. The University intends to utilise the information collected from this engagement questionnaire to develop a procurement strategy to take to market to procure and secure a supplier to meet its requirements. It is hoped that shaping and refining the procurement strategy will result in an awareness of the University's requirements within the marketplace, and that early engagement with suppliers will enable the University to achieve its objectives. This engagement process shall therefore be of benefit to both the University and potential bidders. This document asks questions on areas where the University is keen to receive feedback. These are not considered exhaustive, and respondents are invited to raise other areas they believe are relevant. Parties wishing to take part in this engagement process are asked to complete the questionnaire and return by upload to the In-tend e-procurement portal (https://in-tendhost.co.uk/york/aspx/Home) by 12:00 Thursday 5th March 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064efa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012865-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
5 Mar 20262 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF YORK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO10 5DD
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE21 York
Local Authority
York
Electoral Ward
Hull Road
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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