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Provision of a Management and Maintenance Service for EA's Fuel Management System

the Education Authority

This public procurement record has 3 releases in its history.

Award

11 Mar 2026 at 09:50

UK7 - Contract Details Notice
Award

16 Feb 2026 at 12:04

UK6 - Contract Award Notice
Award

16 Feb 2026 at 11:39

UK5 - Transparency Notice
Summary of the contracting process

The Education Authority has completed the procurement process for the management and maintenance of its Fuel Management System, intended for its fleet operations in Northern Ireland. The awarded contract, titled "Provision of a Management and Maintenance Service for EA's Fuel Management System," was directly awarded to BALTOR SYSTEMS LIMITED due to their exclusive licensing rights, ensuring the continuity of services. The contract commenced on 27th February 2026 and is set to conclude on 26th February 2029, with options for renewal up to an additional three years. Situated in Belfast, the procuring authority adheres to Northern Irish devolved regulations, operating within the public sector's services category. The procurement method involved a direct award, highlighting its unique conditions governed by intellectual property rights and the critical nature of the service continuity.

This tender presents significant opportunities for businesses, particularly those in the services sector specialising in fuel systems management and maintenance. Enterprises well-suited to benefit include SMEs with expertise in offering support services for complex mechanical and electronic systems. The direct award to BALTOR SYSTEMS LIMITED, a Lisburn-based SME, underscores the demand for highly specialised suppliers familiar with the Education Authority's system requirements. For businesses aiming to expand, associating with such projects could lead to potential collaborations, ensuring the technical and logistical capabilities of future participations in similar high-stakes government contracts. The contract's focus on carbon reduction initiatives also opens avenues for firms operating in sustainable and eco-friendly transport solutions.

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Notice Information

Notice Title

Provision of a Management and Maintenance Service for EA's Fuel Management System

Notice Description

The EA wishes to appoint a supplier for the control, monitoring and maintenance support of the EA's current Fuel Management Sytem for bulk fuel and bulk fuel tanks. This system is required to ensure authorised use only of bulk fuel by fob/key control, electronic monitoring and reporting of fuel levels and usage by vehicle. Provision of pump calibration services and repairs. Additional tanks, pumps and control systems for expansion of HVO usage (Carbon reduction).

Procurement Information

Baltor Systems Ltd are the only licensed supplier in Northern Ireland to maintain the EA's current fuel management system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0654ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021639-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42122180 - Fuel pumps

42124211 - Parts of fuel pumps

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£537,840 £500K-£1M
Contracts Value
£537,840 £500K-£1M

Notice Dates

Publication Date
11 Mar 20265 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Feb 20266 months ago
Contract Period
27 Feb 2026 - 26 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Additional Buyers

The Education Authority NI

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
1
Supplier Name

BALTOR SYSTEMS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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