Provision of Security

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0655dc-2026-07-17T15:52:56+01:00",
    "date": "2026-07-17T15:52:56+01:00",
    "ocid": "ocds-h6vhtk-0655dc",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWHP-2369-JPYL",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWHP-2369-JPYL"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "name": "Helen Sellwood",
                "email": "sellwhl@caerphilly.gov.uk",
                "telephone": "01443863283"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caerphilly.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWHP-2369-JPYL",
        "name": "Caerphilly County Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the provision of security at Ty Fesen and other and other sites that are used as part of their Emergency Temporary Accommodation portfolio. Additional requirement for security at Tredomen Business Park and any other associated security requirements within the remit of the Council The Council is holding a supplier event on Friday 27 March 2026 at 12:30 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG. To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council** All requests must be received by 15:00 hours Friday 20 March 2026 to the procurement inbox for the supplier engagement event. A further event maybe offered in April 2026 to cover any additional security requirements. Further requests must be made no later than 15:00 hours Friday 13 April 2026. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents. It is intended that the contract will commence on 01 September 2026 for a period of three (3) years with the option to extend for up to a further period of two (2) years.",
                "dueDate": "2026-04-30T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "014241-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014241-2026",
                "datePublished": "2026-02-17T11:59:53Z",
                "format": "text/html"
            },
            {
                "id": "028351-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/028351-2026",
                "datePublished": "2026-03-27T10:22:05Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CCBC/PS2959/26/HS",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Security",
        "description": "Caerphilly County Borough Council (the \"Council\") is seeking to procure a security Contract with a suitable provider(s) for the provision of security as set out below:- Lot 1 - Security at Ty Fesen and one other Emergency Housing Accommodation Site Lot 2 - Security Tredomen",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 1950000,
            "amount": 1625000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Security at Ty Fesen and one Other Emergency Accommodation Site",
                "description": "Caerphilly County Borough Council's Housing Solutions Service is seeking to construct a contract to procure the Provision of Security at Ty Fesen and one other identified temporary accommodation. Ty Fesen is a two-storey building in the centre of Caerphilly (very close to both the train & bus stations). There are 13 almost fully self-contained units within the scheme, i.e. 10 units with two bedrooms and 3 bedsits. Within the scheme there are several communal rooms, such as, laundry rooms, kitchens/dining rooms and a playroom. There's office space on both the ground and first floors. Ty Fesen provides short term accommodation to households that present themselves as homeless to the Council. Households include couples with children, single parent families, couples and single female/males. Households will stay at Ty Fesen on a temporary basis for a period of approximately 6 to 12 months and are then moved on into alternative and suitable accommodation. The other known Emergency Accommodation site is a Hotel based in Abertridwr. This site is currently a 10 bed accommodation with potential to increase during the period of the contract. The remit of the security provider, with additional concierge duties, will be to protect the welfare, safety and security of the premises, staff and residents of Ty Fesen and one other known emergency accommodation. Full details are in the tender documents ITT",
                "value": {
                    "amountGross": 1260000,
                    "amount": 1050000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Cost 30% / Quality 70% Quality Sub Criteria Tender Response 25% Interview 50% Case Study 25% Full details are set out in the tender documents",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality 70%"
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price 30%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "as set out in the tender documents"
                        }
                    ]
                },
                "renewal": {
                    "description": "With the option to extend for up to a further period of twenty-four (24) months"
                }
            },
            {
                "id": "2",
                "title": "Security at Tredomen",
                "description": "The Service Provider will provide a consistent, professional and proactive on-site security guarding service (the \"Service\") that ensures the safety and security of the premises, people, assets and operations. The Campus is located in Tredomen Business Park, Ystrad Mynach, Hengoed, CF82 7FN and consists of the following buildings and grounds: * Tredomen Business & Technology Centre * Tredomen Innovation & Technology Centre * Tredomen Gateway Building * Car parks and walkways directly adjacent to the above named buildings Contract Objectives: The Supplier will: * Protect buildings and tenant's assets. * Provide reassurance to the business tenants. * Respond to incidents in a timely manner. * Provide evidence to demonstrate meeting these objectives including incident recording and reporting, patrol logs and response records. Full details are outlined in the tender documents ITT",
                "status": "active",
                "value": {
                    "amountGross": 690000,
                    "amount": 575000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Cost 40% / Quality 60% Quality Sub Criteria Tender response 60% Interview 40%",
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "40%"
                        },
                        {
                            "type": "price",
                            "name": "Quality 60%",
                            "description": "Quality 60% Quality Sub Criteria Tender Response 60% Interview 40%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "as set out in the tender documents ITT"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "With the option to extend for up to a further period of twenty - four (24) months"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-01T23:59:59+01:00"
        },
        "status": "active",
        "amendments": [
            {
                "id": "028351-2026",
                "description": "An additional Lot may be included in the subsequent tender process to cover security services at Tredomen Business Park, as well as any other associated security requirements within the remit of the Council. The defined tender requirements will be clearly detailed in future tender notices and within the advertised tender specification."
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login#",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-08-12T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-05T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-01T23:59:59+01:00"
        },
        "lotDetails": {
            "awardCriteria": {
                "description": "As outlined in the tender documents (ITT)"
            }
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Tenders are to be submitted via the etendering portal proactis plaza",
                "url": "https://supplierlive.proactisp2p.com/Account/Login#"
            },
            {
                "id": "L-2",
                "documentType": "technicalSpecifications",
                "description": "Tenders can be found on the etender portal proactis plaza",
                "url": "https://supplierlive.proactisp2p.com/Account/Login#"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "067937-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/067937-2026",
                "datePublished": "2026-07-17T15:52:56+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "as set out in the tender documents"
        }
    },
    "language": "en"
}