This public procurement record has 5 releases in its history.

Award

29 Jun 2026 at 10:44

TenderUpdate

13 Apr 2026 at 09:03

TenderUpdate

07 Apr 2026 at 10:13

TenderUpdate

07 Apr 2026 at 09:02

Tender

20 Feb 2026 at 12:29

Summary of the contracting process

This public procurement contract involves the Pirbright Institute in Woking, Surrey, United Kingdom, aiming to replace its Formaldehyde (HCOH) Detection System in the Plowright Building. The project, titled "Plowright Formaldehyde Detection System Replacement," falls under the industry category of electronic detection apparatus, electrical installation work, and mechanical and electrical engineering services. The procurement process was initiated on 20 February 2026, moving from planning to tender updates, and reaching the award stage by 29 June 2026. The contract, valued at £52,104.31 (gross), commenced on 8 June 2026 and is scheduled to conclude on 30 September 2026. The procurement was conducted through an open competition below the threshold, emphasizing a comprehensive evaluation involving quality, price, and commercial aspects.

The tender presents growth opportunities for businesses involved in designing and building electronic detection systems, particularly those with competencies in toxic gas detection and electrical engineering. The contract tasks involve designing, supplying, installing, and commissioning a reliable detection system with a lifespan of at least 15 years, accompanied by a detailed operation and maintenance manual. Companies capable of efficiently managing subcontractors and those offering competitive after-sales service contracts would be ideally positioned to benefit. Large enterprises, such as Safety Gas Detection Limited—the awarded supplier—demonstrate suitability for executing a project of this scale and complexity.

How relevant is this notice?

Notice Title

Plowright Formaldehyde (HCOH) Detection System Replacement

Notice Description

The contract is for a single supplier to provide Design and Build of a New Formaldehyde Detection System in The Plowright Building as per the User Requirement Specification (URS) for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF. The scope of this contract is to install a new Formaldehyde (HCOH) detection system so it remains available to operate, safe, reliable and will serve the building for a minimum of 15 years. The scope of works will involve: * Detailed design work for the new HCOH Detection system, as per the URS, including drawings showing the exact location and configuration. * Supply, manufacture, delivery, installation, commissioning and certification of new HCOH Detection System * Confirmation of the method of calibration is to be provided as part of this tender submission. * Management of all subcontractors employed by the supplier to complete these works. * On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and a separate section which provides details of the following: o Brief Description of the works being carried out. o Project Risk Assessment. o Key structural principals. o Hazardous materials used. o Information on the future removal of installed plant. o H&S information about equipment provided for cleaning or maintaining installed plant. o The nature, location and markings of significant services. o Information and as built drawings of buildings, plant and equipment. o Step by step activities to carry out the works. o Lesson Learnt, challenges met and how they were overcome. * It is a requirement to consider the on-going maintenance and calibration costs for each supplier. As part of the tender submission, please also provide a service contract quotation in addition to the above scope for a duration of 3 years. The scoring panel will then consider this cost within the scoring matrix to assess each supplier based on the cost of project delivery and the first 3 years servicing. o It must be noted that the service contract will not be purchased as part of this project and is only intended to allow the scoring team to consider the on-going costs.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065930
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060682-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

31642000 - Electronic detection apparatus

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

71334000 - Mechanical and electrical engineering services

90731500 - Toxic gas detection services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
£43,420 Under £100K

Notice Dates

Publication Date
29 Jun 20261 months ago
Submission Deadline
20 Apr 2026Expired
Future Notice Date
Not specified
Award Date
31 May 20262 months ago
Contract Period
7 Jun 2026 - 30 Sep 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey

Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

SAFETY GAS DETECTION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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