Tender

Plowright Formaldehyde (HCOH) Detection System Replacement

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

Tender

20 Feb 2026 at 12:29

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute, located in Pirbright, Surrey, is inviting tenders for the design and build of a new Formaldehyde (HCOH) Detection System in The Plowright Building. This procurement, classified under electronic detection apparatus, electrical installation, and toxic gas detection services, seeks a reliable system that will serve the building for a minimum of 15 years. The tender process follows an open competition below the threshold method, with submissions due by 8th April 2026. Interested bidders must account for ongoing maintenance costs in their proposals, separate from the initial project, with the contract period scheduled from 25th May to 30th September 2026.

This tender offers substantial opportunities for businesses in the sectors of electronic and mechanical engineering, and toxic gas detection services, providing an expansion avenue for those experienced in designing safety systems. Companies that can demonstrate quality project management, along with competitive pricing and commercial expertise, will be well-positioned to bid. Moreover, with a focus on both the installation and future servicing requirements, suppliers who can offer cost-efficient maintenance solutions while adhering to high safety standards are encouraged to compete for this potentially lucrative project.

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Notice Information

Notice Title

Plowright Formaldehyde (HCOH) Detection System Replacement

Notice Description

The contract is for a single supplier to provide Design and Build of a New Formaldehyde Detection System in The Plowright Building as per the User Requirement Specification (URS) for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF. The scope of this contract is to install a new Formaldehyde (HCOH) detection system so it remains available to operate, safe, reliable and will serve the building for a minimum of 15 years. The scope of works will involve: * Detailed design work for the new HCOH Detection system, as per the URS, including drawings showing the exact location and configuration. * Supply, manufacture, delivery, installation, commissioning and certification of new HCOH Detection System * Confirmation of the method of calibration is to be provided as part of this tender submission. * Management of all subcontractors employed by the supplier to complete these works. * On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and a separate section which provides details of the following: o Brief Description of the works being carried out. o Project Risk Assessment. o Key structural principals. o Hazardous materials used. o Information on the future removal of installed plant. o H&S information about equipment provided for cleaning or maintaining installed plant. o The nature, location and markings of significant services. o Information and as built drawings of buildings, plant and equipment. o Step by step activities to carry out the works. o Lesson Learnt, challenges met and how they were overcome. * It is a requirement to consider the on-going maintenance and calibration costs for each supplier. As part of the tender submission, please also provide a service contract quotation in addition to the above scope for a duration of 3 years. The scoring panel will then consider this cost within the scoring matrix to assess each supplier based on the cost of project delivery and the first 3 years servicing. o It must be noted that the service contract will not be purchased as part of this project and is only intended to allow the scoring team to consider the on-going costs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065930
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015658-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

31642000 - Electronic detection apparatus

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

71334000 - Mechanical and electrical engineering services

90731500 - Toxic gas detection services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20262 days ago
Submission Deadline
8 Apr 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 May 2026 - 30 Sep 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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