Tender

Plowright Formaldehyde (HCOH) Detection System Replacement

THE PIRBRIGHT INSTITUTE

This public procurement record has 3 releases in its history.

TenderUpdate

07 Apr 2026 at 10:13

UK4 - Tender Notice
TenderUpdate

07 Apr 2026 at 09:02

UK4 - Tender Notice
Tender

20 Feb 2026 at 12:29

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute, a public undertaking located in Woking, UK, is currently in the tender stage of procuring a new Formaldehyde (HCOH) Detection System for The Plowright Building. The project requires a comprehensive design and build from a single supplier, aiming to ensure the new system's safe operation and reliability for a minimum of 15 years. The procurement process follows an open competition method, detailed as a "Below threshold - open competition," and involves electronic submissions. The tender is valued at £40,000 GBP, with the tender period closing on 17th April 2026. Key industry categories include electronic detection apparatus, electrical installation work, and toxic gas detection services, with the contract period starting on 1st June 2026 and ending on 30th September 2026.

This tender presents a promising opportunity for businesses specialising in electronic detection systems, electrical installation, or mechanical and electrical engineering services to expand their portfolio. Companies with expertise in managing subcontractors and providing detailed design work alongside installation, commissioning, and certification processes would be well-suited for this project. The emphasis on quality, along with the opportunity to offer a service contract for ongoing maintenance and calibration, provides additional avenues for businesses to engage with The Pirbright Institute. This contract not only allows for the immediate execution of services but also strategically positions companies for longer-term service arrangements, enhancing their business growth prospects in the public sector.

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Notice Information

Notice Title

Plowright Formaldehyde (HCOH) Detection System Replacement

Notice Description

The contract is for a single supplier to provide Design and Build of a New Formaldehyde Detection System in The Plowright Building as per the User Requirement Specification (URS) for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF. The scope of this contract is to install a new Formaldehyde (HCOH) detection system so it remains available to operate, safe, reliable and will serve the building for a minimum of 15 years. The scope of works will involve: * Detailed design work for the new HCOH Detection system, as per the URS, including drawings showing the exact location and configuration. * Supply, manufacture, delivery, installation, commissioning and certification of new HCOH Detection System * Confirmation of the method of calibration is to be provided as part of this tender submission. * Management of all subcontractors employed by the supplier to complete these works. * On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and a separate section which provides details of the following: o Brief Description of the works being carried out. o Project Risk Assessment. o Key structural principals. o Hazardous materials used. o Information on the future removal of installed plant. o H&S information about equipment provided for cleaning or maintaining installed plant. o The nature, location and markings of significant services. o Information and as built drawings of buildings, plant and equipment. o Step by step activities to carry out the works. o Lesson Learnt, challenges met and how they were overcome. * It is a requirement to consider the on-going maintenance and calibration costs for each supplier. As part of the tender submission, please also provide a service contract quotation in addition to the above scope for a duration of 3 years. The scoring panel will then consider this cost within the scoring matrix to assess each supplier based on the cost of project delivery and the first 3 years servicing. o It must be noted that the service contract will not be purchased as part of this project and is only intended to allow the scoring team to consider the on-going costs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065930
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031337-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

31642000 - Electronic detection apparatus

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

71334000 - Mechanical and electrical engineering services

90731500 - Toxic gas detection services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Apr 20265 days ago
Submission Deadline
17 Apr 20264 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2026 - 30 Sep 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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