Planning

Supply of Train Spare Parts, Accessorises and Consumables - SWR004513

SOUTH WESTERN RAILWAY LIMITED

This public procurement record has 1 release in its history.

Planning

20 Feb 2026 at 16:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

South Western Railway Limited (SWRL), based in London, is initiating a procurement process for the supply of train spare parts, accessories, and consumables to depots across the south-west region of England. The procurement falls under the industry category of railway and tramway locomotives and associated parts. Currently at the planning stage, the process seeks market feedback to craft the procurement strategy. The deadline for submitting feedback via SWRL's e-procurement portal is set for 13 March 2026. The contract period is planned to start on 1 October 2026, extending up to 31 March 2028, with potential renewal until 30 September 2033.

This tender provides a favourable opportunity for businesses engaged in the manufacturing and delivery of railway components, particularly those capable of addressing urgent and fluctuating demands. It is suitable for SMEs and VCSEs, aiming to supply goods across the UK regions of UKI, UKJ, and UKK. Businesses that can demonstrate agile supply chain capabilities and rapid response under emergency situations will be well-positioned to compete. Participating in the preliminary engagement offers a strategic advantage, allowing companies to align with SWRL's needs and potentially influence the final procurement approach.

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Notice Information

Notice Title

Supply of Train Spare Parts, Accessorises and Consumables - SWR004513

Notice Description

South Western Railway Limited (SWRL) will be seeking information (feedback) from the market regarding Supply of Train Spare Parts, Accessorises and Consumables to its designated depots across the south west region. The primary focus is to better understand market/supplier appetite, capacity and capability, as well as perceived risks and opportunities. South Western Railway Limited (SWRL) is part of the Publicly owned Train Operating Companies(TOC) under the DfT Operator Limited (DFTO. SWRL runs the South Western train lines from London to the west coast of the country.

Planning Information

Feedback is requested in relation to this market engagement. Your feedback is important as it will allow views from the market to inform the development and finalisation of the procurement strategy which will in turn help define the tender. SWRL would greatly appreciate your feedback in the form of a response to the questionnaire in SWR004513. Please submit your responses via SWRL's e-procurement portal Wax-digital https://swrl.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4560&Culture=en-GB All responses will be treated confidentially. Following analysis, a high level summary report will be issued to participants, giving an overview of the general themes and findings; no participant will be mentioned by name in the report. Completion of the questionnaire does not constitute an expression of interest in any future tender. Responses will not be used to evaluate your company, create a short-list or guarantee inclusion or exclusion in any resulting tender exercise. All responses will be carefully considered but will not bind SWRL to any particular approach to the procurement, nor will responses be treated as conveying any promise or commitment on the part of the respondent. SWRL is not liable for any costs incurred. For your feedback to be taken into account, your completed MEQ must be received by 13 March 2026, no later than 14:00pm. Any questions on the content of the questionnaire should also be submitted via SWRL's e-procurement portal correspondence. We recommend that you refer to the e-tendering guidance for suppliers . All communication should be via SWRL's e-procurement portal Correspondence function on the project. SWRL wishes to explore the market to understand the availability and interest of potential suppliers who can manufacture and deliver a range of Train Spare Parts, Accessorises and Consumables to its designated depots across the south west region in England for use in its various asset maintenance areas (Rolling stock, Track, and Signals etc). A small sample of the requirement have been listed as information to accompany this questionnaire as examples of the type of products and requirements involved. SWRL is considering whether our requirements could be met by one supplier or whether multi-suppliers are better suited. SWRL engineering team works in a reactive environment; although some requirements(including larger scale project requirement ) can be forecast in advance, products/parts demands also originate from emergency situations. Due to necessity such requirement will require agile suppliers both in terms of capacity(increased requirement during a short notice and or period of time) and the time (emergency response when required).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0659a5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015843-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34600000 - Railway and tramway locomotives and rolling stock and associated parts

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20262 days ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 20262 months to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH WESTERN RAILWAY LIMITED
Contact Name
Not specified
Contact Email
procurementandcontracts@swrailway.com
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SE1 9LQ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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