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Open Space Maintenance (OSM)

Dunbritton Housing Association

This public procurement record has 2 releases in its history.

Award

07 Oct 2026 at 15:15

Award Notice
Tender

26 Feb 2026 at 11:42

Tender Notice
Summary of the contracting process

Dunbritton Housing Association bought open-space grounds maintenance and associated repair work for its cyclical maintenance programme. The service covers communal open spaces at the Association’s properties, primarily in West Dunbartonshire and Argyll and Bute. Work includes scheduled annual maintenance and reactive repairs to hard and soft landscaping, alongside ad hoc tasks such as repairing paving, slabs and tarmac, resurfacing, removing abandoned vehicles, and cleaning and maintaining septic tanks. The contract requires itemised invoices for each block address, with a breakdown of completed work and costs. This is a grounds maintenance service contract, rather than a purchase of goods or a standalone construction project.

The procurement was run as an open procedure and is complete. One contract was awarded to DAS Contracts, an SME, and signed on 5 May 2026. Its recorded contract value is £126,826.29. The stated programme covered 2026/27 to 2029/30, with an initial three-year term and two possible one-year extensions at the Association’s discretion, for a maximum of five years. Quality carried 60% of the evaluation weighting and service cost 40%; variants were not allowed. The tender deadline was 30 March 2026 at 12 noon. Five bids were received, including two from SMEs. The contract covers one lot, focused on the Association’s properties in West Dunbartonshire and Argyll and Bute.

The award demonstrates demand from Dunbritton Housing Association for a contractor able to deliver planned grounds maintenance alongside responsive repairs across housing properties in West Dunbartonshire and Argyll and Bute. A credible supplier would need practical capability across both soft and hard landscaping, reliable reactive-work capacity, and the flexibility to handle varied additional tasks such as paving and tarmac repairs, vehicle removal and septic tank work. Experience managing a recurring, multi-site maintenance programme and providing clearly itemised costs by block address would be commercially relevant. The evaluation placed greater weight on quality than service cost, so a strong future competitor would need to evidence service delivery standards and suitable staff capability as well as competitive pricing. The award to an SME shows that a smaller supplier competed successfully in this procurement.

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Notice Information

Notice Title

Open Space Maintenance (OSM)

Notice Description

Open Space Maintenance (OSM) & Associate Works 2026/27 to 2029/30 with the (Option to extend for a further 2 x 12-month periods)

Lot Information

Lot 1

The service will consist of the Open Space Maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Association as part of their Cyclical Maintenance programme 2026/27 to 2029/30, generally to the DHA properties in covering two geographical areas, West Dunbartonshire and Argyle and Bute but may include a wider geographical area in future. The maintenance programme will be provided to ensure that all the annual Open Space Maintenance and Reactive Repair work too hard and soft landscaped areas belonging to the Association. A number of other adhoc items have been included that maybe required across the term of the contract such as maintenance and repairs of slabbing, paving, resurfacing, tarmac repairs, removal of abandoned cars and septic tank emptying, cleaning and maintaining The Association wishes to enter into Measured Term Contract (MTC) with a suitably qualified and experienced contractor in the provision of Open Space Maintenance Services as detailed in the specification in the Contract Documents. The MTC for Open Space Maintenance Services will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at the Associations discretion to a maximum of 5 years. It should be noted that it will be a contractual requirement to ensure that contractors must provide itemised invoices per block address maintained. This must have the full breakdown of all items of works completed and itemised costs. Additional information: See ITT

Options: As required

Renewal: 2 x single 1-year periods solely at the Associations discretion to a maximum of 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065cdc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094855-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£126,826 £100K-£500K

Notice Dates

Publication Date
7 Oct 20262 weeks ago
Submission Deadline
30 Mar 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As per ITT

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dunbritton Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMBARTON
Postcode
G82 1LL
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond
Local Authority
West Dunbartonshire
Electoral Ward
Dumbarton
Westminster Constituency
West Dunbartonshire

Supplier Information

Number of Suppliers
1
Supplier Name

DAS Contracts

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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