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Catering Provision

Police and Crime Commissioner for Dyfed-Powys

This public procurement record has 3 releases in its history.

Award

22 Sep 2026 at 11:58

UK7 - Contract Details Notice
Award

25 Jun 2026 at 08:07

UK6 - Contract Award Notice
Planning

27 Feb 2026 at 08:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Dyfed Powys buys catering services for Police Headquarters in Llangunnor, Carmarthen. The requirement covers operation of catering facilities serving police officers, staff and other people working at the command centre, including Welsh Ambulance Service staff. Services include hot and cold breakfast and lunch options, evening meals for residential students, packed lunches, varied dietary requirements, occasional hospitality catering outside core hours and emergency catering off-site. The contractor also provides flexible responses to client requests, sets up and clears catering and conference spaces, supplies condiments, cutlery, crockery and napkins, and carries out spot cleaning and floor sweeping. Facilities include the 118-seat Powys Diner, Pembrokeshire Café and conference rooms. The procurement covers restaurant, canteen and wider catering services in Carmarthen and the surrounding Dyfed-Powys area.

This procurement has been awarded following a below-threshold limited competition. One bid was received and one supplier was selected: Celtic Catering Partnership Limited. The award date was 17 June 2026, and the contract was signed on 7 June 2026. The awarded and contracted value is £600,000 excluding VAT (£720,000 including VAT). The contract runs from 28 September 2026 to 27 September 2029, with two optional 12-month extensions available, giving a maximum end date of 27 September 2031. The tender had an estimated value of £500,000 excluding VAT (£600,000 including VAT). It was a single-lot procurement, completed below the applicable threshold, with the requirement evaluated through the limited competition route. The contract is active and the tender is complete.

This award demonstrates demand for an integrated, operational catering provider able to run a staff restaurant and café while also delivering hospitality, residential-student meals, packed lunches and urgent off-site catering. A credible competitor would need dependable food production and service capacity, flexible staffing for work outside core hours, menu planning for varied dietary requirements and the ability to respond quickly to changing client requests. The service model also requires practical facilities-management capability, including room set-up and clearance, provision of service equipment and routine cleaning. Performance is measured through emergency meal delivery, customer satisfaction and communication responsiveness, with regular monitoring and corrective action where standards fall below target. The opportunity was identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, indicating that a capable specialist operator need not be a large national caterer.

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Notice Information

Notice Title

Catering Provision

Notice Description

Provision of catering facilities at Headquarters in Carmarthen, including suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site outside of core hours and emergency catering off-site. Flexibility of client requests required and varied dietary requirements offering. Ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. Contract is to be for a period of three (3) years, with two one-year extensions available (3+1+1)

Planning Information

This engagement notice is published as Dyfed-Powys Police move into a new procurement process. The latest process failed to obtain any compliant bids from which to award. Therefore Dyfed-Powys Police are requesting expressions of interest for its re-procurement of Catering at Headquarters. The current contract expires September 2026. Police Headquarters, Llangunnor, Carmarthen, is the command and administrative centre of the Force, the Catering provision is to serve officers and staff from Dyfed-Powys as well as staff from within the command centre including Welsh Ambulance Service. The Contractor must promote the use of the catering facilities, create suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site outside of core hours and emergency catering off-site. The campus is located approximately 1 mile from Carmarthen town and there are no alternative catering facilities in the immediate area. Powys Diner, the main restaurant facility, has a seating capacity of 118. Pembrokeshire Café is an additional space for lighter snacks with hot and cold drinks available. Including several conference rooms to accommodate. There is also a requirement to ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. This service is to be in place for a period of three (3) years, with two one-year extensions available (3+1+1). The objectives for the pre-market engagement events are to: • Provide a space for providers to understand the tendering requirements and platforms required to submit • Provide initial service intentions and requirements of the contract, • Assess the interest in delivering this contract, • Understand the market and any opportunities or new ways of working, • To answer questions on the requirements and determine if this needs to be accommodated in the tender specification / considerations, • To provide an opportunity for suppliers to raise any questions or concerns that they may have. • Provide the best sustainable delivery solution within current parameters Interested parties are to note there is no capital investment or subsidy, in any form, available for this contract. Any expression of interest are to be communicated by emailing the generic Procurement email address included in this notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065db7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089559-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55300000 - Restaurant and food-serving services

55510000 - Canteen services

55520000 - Catering services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
£600,000 £500K-£1M
Contracts Value
£600,000 £500K-£1M

Notice Dates

Publication Date
22 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
9 Mar 2026Expired
Award Date
17 Jun 20264 months ago
Contract Period
28 Sep 2026 - 27 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for Dyfed-Powys
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 2PD
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales, TLL24 Powys
Local Authority
Carmarthenshire
Electoral Ward
Llangunnor
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

Celtic Catering Partnership

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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