Planning

Catering Provision

POLICE AND CRIME COMMISSIONER FOR DYFED POWYS

This public procurement record has 1 release in its history.

Planning

27 Feb 2026 at 08:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Dyfed Powys is planning a procurement process for catering services at their Carmarthen headquarters. This involves providing meals and hospitality services to both police and private staff, including the Welsh Ambulance Service. The procurement is in the Planning stage, with expressions of interest due by 6 March 2026. The current contract is set to expire in September 2026, and the new contract will be for three years, with options to extend for two additional one-year periods. This opportunity falls under the industry category 'Restaurant and food-serving services' and is classified as a 'Public authority - sub-central government' contract, with an estimated value of £500,000 to £600,000.

This tender offers significant opportunities for businesses specialising in catering services, food provision, and event hospitality. Ideal candidates might include SMEs and VCSEs with experience in managing large-scale catering, flexible menu offerings, and high-standard service delivery. As there are no alternative catering options nearby, the successful bidder will have exclusive opportunities to serve a diverse clientele, ensuring steady business growth. Interested business entities should consider leveraging this contract to showcase their capacity for innovative service solutions without requiring capital investment. Engaging with the pre-market events could further help suppliers understand tender specifications and engage directly with the procurement authority.

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Notice Information

Notice Title

Catering Provision

Notice Description

Provision of catering facilities at Headquarters in Carmarthen, including suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site outside of core hours and emergency catering off-site. Flexibility of client requests required and varied dietary requirements offering. Ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. Contract is to be for a period of three (3) years, with two one-year extensions available (3+1+1)

Planning Information

This engagement notice is published as Dyfed-Powys Police move into a new procurement process. The latest process failed to obtain any compliant bids from which to award. Therefore Dyfed-Powys Police are requesting expressions of interest for its re-procurement of Catering at Headquarters. The current contract expires September 2026. Police Headquarters, Llangunnor, Carmarthen, is the command and administrative centre of the Force, the Catering provision is to serve officers and staff from Dyfed-Powys as well as staff from within the command centre including Welsh Ambulance Service. The Contractor must promote the use of the catering facilities, create suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site outside of core hours and emergency catering off-site. The campus is located approximately 1 mile from Carmarthen town and there are no alternative catering facilities in the immediate area. Powys Diner, the main restaurant facility, has a seating capacity of 118. Pembrokeshire Café is an additional space for lighter snacks with hot and cold drinks available. Including several conference rooms to accommodate. There is also a requirement to ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. This service is to be in place for a period of three (3) years, with two one-year extensions available (3+1+1). The objectives for the pre-market engagement events are to: • Provide a space for providers to understand the tendering requirements and platforms required to submit • Provide initial service intentions and requirements of the contract, • Assess the interest in delivering this contract, • Understand the market and any opportunities or new ways of working, • To answer questions on the requirements and determine if this needs to be accommodated in the tender specification / considerations, • To provide an opportunity for suppliers to raise any questions or concerns that they may have. • Provide the best sustainable delivery solution within current parameters Interested parties are to note there is no capital investment or subsidy, in any form, available for this contract. Any expression of interest are to be communicated by emailing the generic Procurement email address included in this notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065db7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017645-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55300000 - Restaurant and food-serving services

55510000 - Canteen services

55520000 - Catering services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 20262 days ago
Submission Deadline
Not specified
Future Notice Date
9 Mar 20261 weeks to go
Award Date
Not specified
Contract Period
6 Sep 2026 - 6 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR DYFED POWYS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 2PD
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales, TLL24 Powys
Local Authority
Carmarthenshire
Electoral Ward
Llangunnor
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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