WLDC Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-065dcd-2026-05-26T15:16:10+01:00",
    "date": "2026-05-26T15:16:10+01:00",
    "ocid": "ocds-h6vhtk-065dcd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDDH-3894-PYHJ",
            "name": "West Lindsey District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDDH-3894-PYHJ"
            },
            "address": {
                "streetAddress": "Guildhall",
                "locality": "Gainsborough",
                "postalCode": "DN21 2NA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF30"
            },
            "contactPoint": {
                "name": "Chloe Graham",
                "email": "chloe.graham@lincolnshire.gov.uk",
                "telephone": "+44 1522"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.west-lindsey.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDDH-3894-PYHJ",
        "name": "West Lindsey District Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "We are seeking to bring awareness to the market of an upcoming opportunity and understand the market's preferred approach to a number of key issues to inform the decision-making process, by completing a pre-market engagement questionnaire. A pre-market engagement pack and questionnaire can be found on the Pro Contract tender portal https://procontract.due-north.com/Opportunities/Index?tabName=opportunities&resetFilter=True. Suppliers are asked to submit their responses by 12pm on 13th March 2026 via the Pro Contract portal.",
                "dueDate": "2026-03-13T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "017684-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017684-2026",
                "datePublished": "2026-02-27T09:26:52Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "PL25.104",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "WLDC Cleaning Services",
        "description": "West Lindsey District Council (WLDC) is looking to reprocure cleaning services within a portfolio of Council owned premises.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90600000",
                        "description": "Cleaning and sanitation services in urban or rural areas, and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90500000",
                        "description": "Refuse and waste related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1272240,
            "amount": 1060200,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 1272240,
                    "amount": 1060200,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality questions based on: Service Delivery Plans, Implementation Plans, Social Value and Additional Services.",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Based on a Pricing Schedule which will be supplied with the documentation.",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Based on a Pricing Schedule which will be supplied with the documentation.",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality questions based on: Service Delivery Plans, Implementation Plans, Social Value and Additional Services.",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The financial ratios for this tender are suited reflecting the commercial and operational characteristics of accommodation cleaning services."
                        },
                        {
                            "type": "technical",
                            "description": "Evidence of similar previous contracts will be assessed."
                        },
                        {
                            "description": "A mixture of Pass/Fail criteria and scored quality questions.",
                            "forReduction": true
                        },
                        {
                            "type": "economic",
                            "description": "The financial ratios for this tender are suited reflecting the commercial and operational characteristics of accommodation cleaning services."
                        },
                        {
                            "type": "technical",
                            "description": "Evidence of similar previous contracts will be assessed."
                        },
                        {
                            "description": "A mixture of Pass/Fail criteria and scored quality questions.",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "2 year extension option."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-23T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Suppliers are invited to submit a Procurement Specific Questionnaire by completing the response document provided. Following the assessment of the Requests to Participate the Council will prepare a shortlist of 5 Suppliers who have passed all the relevant sections of the Procurement Specific Questionnaire."
        },
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-06-22T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-06-15T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-08-27T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Full information will be available at https://procontract.due-north.com/"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "041987-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041987-2026",
                "datePublished": "2026-05-07T14:19:54+01:00",
                "format": "text/html"
            },
            {
                "id": "048910-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/048910-2026",
                "datePublished": "2026-05-26T15:16:10+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "048910-2026",
                "description": "Amendments have been made throughout the document with the intention of providing clarity around assessment criteria and to explain what constitutes a pass or fail for each individual question. Further information has also been provided in relation to the Financial Assessment Criteria. Percentage weightings for each scored question have also been provided. All of the amendments are highlighted in yellow throughout the document titled 'Invitation to Participate v1.3', the majority of changes can be found within the table at 6.4.6. It is important to note that none of the content of any questions have been amended. The purpose of this version is to provide greater clarity around how bids will be assessed. In order to allow bidders adequate time to participate and complete the Project Specific Questionnaire in line with these amendments, the deadline for receipt of Requests to Participate has been extended to 12:00pm on 22nd June 2026. The indicative procurement timetable has also been amended to reflect this change."
            }
        ]
    },
    "language": "en"
}