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PAN3502 - Provision of Fleet Maintenance Services

Leicester City Council

This public procurement record has 2 releases in its history.

Tender

21 Oct 2026 at 13:43

UK4 - Tender Notice
Planning

27 Feb 2026 at 09:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leicester City Council is seeking suppliers to maintain and repair its vehicle and equipment fleet, supporting safe, reliable operation and the delivery of frontline services. The work covers planned preventative maintenance, inspections, servicing, repairs, diagnostics, MOT preparation and breakdown support. It is divided into four specialisms: light goods vehicles up to 3,500kg; larger goods and passenger service vehicles over 3,500kg; plant such as diggers and backhoe loaders; and agricultural equipment such as tractors. The council manages a fleet of about 700 vehicles, including plant, horticultural machinery, passenger vehicles and specialist large commercial vehicles, and uses external providers when its workshop lacks space or staff, or specialist work is needed. Services are for Leicester City Council in Leicester.

The council invited offers through an open tender procedure. The contract is divided into four lots, and suppliers may bid for up to three and be awarded up to three. Each lot is evaluated separately; price carries 60% and quality 40%. The tender submission deadline was 16 November 2026 at 12:00, and the deadline for enquiries was 2 November 2026 at 12:00. The award decision was due by 1 December 2026. Contracts were scheduled to start on 18 January 2027 and run to 17 January 2030, with options to extend by one year and then a further year, to 17 January 2032. Estimated values including VAT are £900,000 for light goods vehicles, £510,000 for larger goods and passenger vehicles, £150,000 for plant and £240,000 for agricultural equipment.

The opportunity is suitable for small and medium-sized businesses, with distinct lots that allow suppliers to focus on the vehicle or equipment types they service. Relevant competitors will have the workshop capability, technicians, diagnostic equipment and operational capacity to deliver maintenance and repairs for their chosen fleet category. Suppliers bidding for light goods vehicles need experience with vehicles up to 3,500kg, including MOT work; the larger-vehicle lot requires capability for goods and passenger service vehicles over 3,500kg. Plant specialists should be equipped to maintain machinery such as diggers and backhoe loaders, while the agricultural lot calls for tractor maintenance expertise. The scope also favours providers able to carry out inspections and preventative servicing, prepare vehicles for MOT, diagnose faults and provide breakdown support. Bids are assessed on both price and quality, and awards across multiple lots depend on demonstrated capacity and capability.

How relevant is this notice?

Notice Information

Notice Title

PAN3502 - Provision of Fleet Maintenance Services

Notice Description

This project involves the provision of comprehensive fleet maintenance services to ensure the reliability, safety, and operational availability of the vehicle fleet. Services will include planned preventative maintenance, inspections, servicing, repairs, diagnostics, MOT preparation, and breakdown support as required. The contract will help maximise vehicle uptime, ensure compliance with statutory and safety requirements, extend asset life, and support the efficient delivery of frontline services.

Lot Information

Light Goods Vehicles up to and including 3,500kg

Repair, maintenance and MOT of Light Goods Vehicles up to and including 3,500kg.

Renewal: Option to extend for a further 2years (1year + 1year)

Light Goods & PSV Vehicles over 3,500kg

Repair, maintenance and MOT of Large Goods & PSV Vehicles over 3,500kg.

Renewal: Option to extend for a further 2years (1year + 1year)

Plant

Repair and maintenance of plant items (Diggers, Backhoe Loaders etc).

Renewal: Option to extend for a further 2years (1year + 1year)

Agricultural Equipment

Repair and maintenance of Agricultural Equipment (Tractors).

Renewal: Option to extend for a further 2years (1year + 1year)

Planning Information

Leicester City Council ('the Council') would like to seek views and engagement from the market regarding the provision of fleet maintenance services. The Fleet team manage all of Leicester City Councils vehicle maintenance requirements. With our own “In House” workshop facility, we currently service and maintain circa 700 vehicles, ranging from items of plant, horticultural machinery, passenger carrying vehicles, light commercial vehicles and specialist large commercial vehicles. There are occasions (lack of available space, staff shortages and specialist contractor work) where 3rd party providers are used to ensure Fleet support the Council’s wider functions and ensure the delivery of statutory services. The proposed contract will be for a possible total duration of 5 years. At this stage, it is a Pre-Market Engagement only and Not A CALL FOR COMPETITION. Pre-Market Engagement questionnaire can be accessed in the link below: https://forms.office.com/e/Z3gEt3fHQF

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065dd6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099488-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
7 Apr 2026Expired
Award Date
Not specified
Contract Period
18 Jan 2027 - 17 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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