Planning

PAN3502 - Fleet Maintenance Services

LEICESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

27 Feb 2026 at 09:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The public procurement process initiated by Leicester City Council involves a planning stage for the provision of fleet maintenance services. The Council is seeking pre-market engagement to gain insights from potential suppliers regarding their vehicle maintenance requirements, which encompass approximately 700 vehicles including plant machinery and large commercial vehicles. The services are crucial for supporting broader Council functions and statutory services. This pre-market exercise is scheduled to culminate with a final questionnaire submission deadline on 9th March 2026, and a future notice expected by 7th April 2026. The fleet maintenance contract is anticipated to commence from 1st July 2026 and may extend until June 2031. Located in Leicester within the UKF21 region, the procurement process is currently in the planning phase and no formal competition has been declared yet.

This tender represents a significant opportunity for businesses specialising in vehicle repair, maintenance, and associated services, particularly those catering to large and diverse fleets. Suppliers with expertise in handling horticultural machinery, passenger vehicles, and specialist commercial vehicles are encouraged to participate. The contract, projected to be worth around £300,000, is above the threshold and suitable for SMEs, offering potential long-term engagement with Leicester City Council. With the Council's reliance on external providers for specialised tasks, businesses experienced in comprehensive fleet management can leverage this opportunity to expand their client base and tap into the public sector market.

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Notice Information

Notice Title

PAN3502 - Fleet Maintenance Services

Notice Description

Fleet manage all of Leicester City Councils vehicle maintenance requirements. With our own "In House" workshop facility we currently service and maintain circa 700 vehicles, ranging from items of plant, horticultural machinery, passenger carrying vehicles, light commercial vehicles and specialist large commercial vehicles. There are occasions (lack of available space, staff shortages and specialist contractor work) where 3rd party providers are used to ensure Fleet support the Council's wider functions and ensure the delivery of statutory services.

Planning Information

Leicester City Council ('the Council') would like to seek views and engagement from the market regarding the provision of fleet maintenance services. The Fleet team manage all of Leicester City Councils vehicle maintenance requirements. With our own “In House” workshop facility, we currently service and maintain circa 700 vehicles, ranging from items of plant, horticultural machinery, passenger carrying vehicles, light commercial vehicles and specialist large commercial vehicles. There are occasions (lack of available space, staff shortages and specialist contractor work) where 3rd party providers are used to ensure Fleet support the Council’s wider functions and ensure the delivery of statutory services. The proposed contract will be for a possible total duration of 5 years. At this stage, it is a Pre-Market Engagement only and Not A CALL FOR COMPETITION. Pre-Market Engagement questionnaire can be accessed in the link below: https://forms.office.com/e/Z3gEt3fHQF

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065dd6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017700-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 20262 days ago
Submission Deadline
Not specified
Future Notice Date
7 Apr 20262 months to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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