Planning

Identity and Access Management System

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 1 release in its history.

Planning

27 Feb 2026 at 16:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield Hallam University is undertaking a preliminary market engagement process for an Identity and Access Management (IAM) System. This engagement aims to gather valuable insights from suppliers to inform a future procurement exercise. The project falls under the category of IT services, specifically covering areas such as identity lifecycle management, authentication, authorisation, access control, system integration, governance, and implementation strategies. The planned discussions and demonstrations are scheduled from 6th to 17th April 2026, following a supplier consultation period ending on 23rd March 2026. Although currently in the planning stage, this process indicates the university's commitment to engaging with the market and exploring potential solutions that can enhance its service offerings. The engagement is targeted at those with expertise in IT consulting, software development, internet services, and support, with a focus on the region of Sheffield, United Kingdom. The procurement process is above the threshold, and the contracting authority is classified as a public authority under sub-central government.

Businesses involved in IT services, specifically those offering consulting, software development, and Internet support, have a prime opportunity to grow through collaboration with Sheffield Hallam University. The procurement process welcomes participation from small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), providing a broad range of businesses the chance to compete. With a contract period anticipated to commence on 2nd November 2026 and run until 2033, this engagement can enable companies to establish long-term relationships and bolster their expertise in identity and access management systems. Put simply, this initiative offers the occasion for businesses to leverage their capabilities in system integration and IT governance to fulfil the university's strategic goals in improving service management and access control.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Identity and Access Management System

Notice Description

The University is conducting preliminary market engagement for an Identity and Access Management (IAM) System. This exercise aims to gather supplier insights to inform a future procurement process. The scope includes identity lifecycle management, authentication/authorisation, access control, system integrations, governance, and implementation approaches.

Planning Information

Suppliers should submit expressions of interest, responses, and clarification questions via the In Tend portal. All clarifications will be shared through the portal. Follow up discussions or demonstrations may be requested to explore suppliers' submitted information; these sessions will not provide additional information beyond that shared as part of this PMC. Timeline: • 27 Feb - Market consultation request published • 23 Mar - Deadline for responses (via In Tend) • 1 Apr - Invitations issued for follow up discussions/demos (if required) • 6-17 Apr - Follow up discussions/demos (if required)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065ecd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018126-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 20262 days ago
Submission Deadline
Not specified
Future Notice Date
23 Mar 20263 weeks to go
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-065ecd-2026-02-27T16:20:43Z",
    "date": "2026-02-27T16:20:43Z",
    "ocid": "ocds-h6vhtk-065ecd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-UKPRN-10005790",
            "name": "Sheffield Hallam University",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10005790"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PVMW-4512-JZYY"
                }
            ],
            "address": {
                "streetAddress": "City Campus",
                "locality": "Sheffield",
                "postalCode": "S1 1WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE32"
            },
            "contactPoint": {
                "email": "strategicprocurement@shu.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.shu.ac.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-UKPRN-10005790",
        "name": "Sheffield Hallam University"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers should submit expressions of interest, responses, and clarification questions via the In Tend portal. All clarifications will be shared through the portal. Follow up discussions or demonstrations may be requested to explore suppliers' submitted information; these sessions will not provide additional information beyond that shared as part of this PMC. Timeline: * 27 Feb - Market consultation request published * 23 Mar - Deadline for responses (via In Tend) * 1 Apr - Invitations issued for follow up discussions/demos (if required) * 6-17 Apr - Follow up discussions/demos (if required)",
                "dueDate": "2026-03-23T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "018126-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/018126-2026",
                "datePublished": "2026-02-27T16:20:43Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-065ecd",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Identity and Access Management System",
        "description": "The University is conducting preliminary market engagement for an Identity and Access Management (IAM) System. This exercise aims to gather supplier insights to inform a future procurement process. The scope includes identity lifecycle management, authentication/authorisation, access control, system integrations, governance, and implementation approaches.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-11-02T00:00:00Z",
                    "endDate": "2033-11-01T23:59:59Z"
                },
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}