D3 Tenders | CSET Public Inquiry 2026 & Waterbeach Public Inquiry 2027 Audio Visual Support

Notice Information

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Notice Title

CSET Public Inquiry 2026 & Waterbeach Public Inquiry 2027 Audio Visual Support

Notice Description

GCP are procuring a contract of audio-visual (AV) services to support both the Cambridge South East Transport (CSET) Scheme Public Inquiry, and the Waterbeach to Cambridge Busway scheme Public Inquiry. The requirement is for the electronic presentation of evidence, audio visual and web streaming fully managed services. Additional detail on this requirement will be available in the Specification. This procurement includes the supply, installation and configuration of all audio visual equipment, including cabling etc, necessary to deliver an audio-visual solution that meets our requirements. The successful bidder must work collaboratively with GCP's Communications team, the venue's Events Manager, and GCP's Project Team in order to ensure a seamless level of AV provision. Additionally, the successful bidder must provide a set of documentation to include full system information, warranty and component product supplier details, and user and technical operating manuals. * Cambridge South East Transport scheme information: Cambridge South East Transport * Waterbeach to Cambridge Busway scheme information: Waterbeach to Cambridge The Greater Cambridge Partnership (GCP) is the local delivery body for a City Deal with central government, bringing powers and investment, worth up to PS500 million over 15 years, to vital improvements in infrastructure, supporting and accelerating the creation of 44,000 new jobs, 33,500 new homes and 420 additional apprenticeships. The GCP has a vision: Working together to create wider prosperity and improve quality of life now and into the future. Within this is a transport vision: creating better and greener transport networks, connecting people to homes, jobs, study and opportunity. Phase 2 of the CSET scheme will deliver a new busway between a new A11 travel hub and Cambridge Biomedical Campus. It will link the new Cambridge South station to Granta Park and Babraham Research Campus. A path for walkers, cyclists and horse riders will run alongside the busway. The Waterbeach scheme will provide a new travel route between Waterbeach and Cambridge, including a busway, a new travel hub and new path for walkers and cyclists. The scheme connects existing and new communities from Waterbeach to the city via the new greenway. The Department for Transport (DfT) is reviewing the objections and representations received in response to our Transport and Works Act Order applications submitted, and two separate public inquiries will be taking place. The Greater Cambridge Partnership are required to host and live stream the inquiries and as we do not have the required resources internally, we are looking to procure the necessary audio-visual (AV) equipment and resource to record and live stream the inquiries. The Greater Cambridge Partnership will host the CSET inquiry at a venue to be confirmed for 8 weeks this Autumn, and the Waterbeach Inquiry in 2027. Timings/dates not yet confirmed. Each week the inquiry will run from Tuesday to Friday, 9am to 5pm (Monday afternoons will be to set up). Where 30 calendar days are given for notice of PI non-sitting days, fees to be reduced to reflect this. The illustrative dates of the inquiry are detailed in the specification document. Please note that there will be a Pre-Inquiry meeting regarding CSET PI. This will be a 1-day event, likely to take place at the same PI venue (still tbc), with the same requirements and the same set up. Expected to take place in late May or June 2026. The winning bidder will be expected to provide AV support for this. The Greater Cambridge Partnership will host the Waterbeach Busway inquiry in 2027. Dates and venue still to be finalised. Each week the inquiry will run from Tuesday to Friday, 9am to 5pm (Monday afternoons will be to set up). GCP are procuring a supplier of AV equipment and operational services as outlined below for the duration of the Cambridge South East Transport scheme public inquiry and the Waterbeach to Cambridge busway public inquiry. Quotes must include a controlled price for setting up the equipment every Monday afternoon, and dismantling and storing away from the venue every Friday no later than 5pm. As the rooms are block-booked for the sitting weeks, no other users will be in the space during the week. As a result, equipment can be locked in the room overnight on weekdays (Monday-Thursday). There must be staff operatives to monitor the equipment and rectify technical issues throughout the week, with sufficient cover for staff absences. Suppliers will ideally be located close to venue in case if any issues. The approximate value of the contract to cover both Public Inquiries, with a timeline of September 2026 to December 2027, is anticipated to be no more than PS100,000 (excluding VAT).

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-066024
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/018643-2026
Current Stage: Tender
All Stages: Tender

Procurement Classification

Notice Type: UK4 - Tender Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Open
Procurement Method Details: Below threshold - open competition
Tender Suitability: SME, VCSE
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 32 - Radio, television, communication, telecommunication and related equipment
CPV Codes: 32321200 - Audio-visual equipment

Notice Value(s)

Tender Value: £100,000 £100K-£500K
Lots Value: £100,000 £100K-£500K
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 2 Mar 20261 weeks ago
Submission Deadline: 30 Mar 20263 weeks to go
Future Notice Date: Not specified
Award Date: Not specified
Contract Period: 30 Apr 2026 - 30 Apr 2028 2-3 years
Recurrence: Not specified

Notice Status

Tender Status: Active
Lots Status: Active
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: ALCONBURY WEALD, HUNTINGDON
Postcode: PE28 4YE
Post Town: Peterborough
Country: England
Major Region (ITL 1): TLH East (England)
Basic Region (ITL 2): TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3): TLH42 Cambridgeshire CC
Delivery Location: TLH12 Cambridgeshire CC
Local Authority: Huntingdonshire
Electoral Ward: The Stukeleys
Westminster Constituency: Huntingdon

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/018643-2026
2nd March 2026 - Tender notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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