Planning

Cleaning Services

TANDRIDGE DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

03 Mar 2026 at 15:33

UK3 - Planned Procurement Notice
Planning

03 Mar 2026 at 15:11

UK3 - Planned Procurement Notice
Summary of the contracting process

The Tandridge District Council, located in Oxted, Surrey, is in the planning stage for procuring cleaning services across its corporate estate and housing portfolio within the district. This procurement process, titled "Cleaning Services," falls under the services category and is planned to adhere to the Competitive Flexible Procedure under the Procurement Act 2023. The procedure anticipates the use of a multistage approach, including conditions of participation, site visits, and interviews. The Tender Notice is set to be published by April 2026, with expressions of interest due by 11 May 2026. The award period is expected to end by 29 June 2026, and the contract commencement is anticipated as early as October 2026. The contract is valued between £900,000 and £1,200,000 excluding VAT and is suitable for SMEs and VCSEs, offering potential extensions subject to satisfactory performance.

This planned procurement presents significant business growth opportunities for cleaning service providers, particularly those experienced in managing large-scale residential and corporate cleaning projects. The requirement for site visits suggests that companies with local presence or those willing to establish themselves in Surrey will find competing advantageous. The contract includes cleaning services for various facilities, such as communal internal areas and external walkways in over 80 housing estates, offering a substantial volume of work. Companies adept in dealing with TUPE processes will also be well-suited, given the likely transfer of staff. With Tandridge District Council emphasizing social value delivery and safeguarding, companies focusing on community engagement and adherence to safety standards will be highly competitive.

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Notice Information

Notice Title

Cleaning Services

Notice Description

THIS NOTICE IS FOR PRIOR INFORMATION PURPOSES ONLY. IT IS ISSUED TO INFORM THE MARKET OF THE COUNCIL'S INTENTION TO PROCURE CLEANING SERVICES THIS NOTICE DOES NOT CONSTITUTE A CALL FOR COMPETITION OR A FORMAL INVITATION TO TENDER. Tandridge District Council intends to procure a contract for the provision of cleaning services across its corporate estate and housing portfolio within the District. The corporate estate includes the Council Head Office at Station Road East, Oxted, Surrey, RH8 0BT. The housing portfolio comprises approximately 80 council housing estates distributed across the District. These include low-rise general needs residential blocks and sheltered housing schemes. The scope also includes sheltered scheme coordinator offices, communal internal areas, and communal facilities located at one mobile home park. Cleaning will include internal communal areas and associated external walkways where applicable. The total housing estate area is currently being validated through an ongoing stock condition survey and may be refined prior to publication of the Tender Notice. The Council anticipates that TUPE will apply. Confirmation of the number of transferring staff will be provided at the tender stage. The Council is currently minded to utilise a Competitive Flexible Procedure in accordance with the Procurement Act 2023, which may include Conditions of Participation, Invitation to Tender, Site Visits and Interviews. The Council intends to publish the Tender Notice in April 2026. The anticipated contract commencement date is October 2026 (at the earliest), with an anticipated mobilisation period of approximately eight to twelve weeks prior to service commencement. Site visits to selected properties will form a mandatory part of the procurement process. Further details will be provided within the tender documentation. The Council may also include requirements relating to safeguarding, DBS where appropriate and social value delivery. The Council may undertake pre-market engagement activity prior to issuing the Tender Notice. This may include publication of a market engagement questionnaire and/or supplier engagement sessions. Details of any such activity will be published via the Council's e-procurement portal to ensure transparency and equal access to information. THIS NOTICE IS FOR PRIOR INFORMATION PURPOSES ONLY. Further information will be published via Tandridge District Council eProcurement Portal: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066135
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019106-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
13 Apr 20264 weeks to go
Award Date
Not specified
Contract Period
4 Oct 2026 - 4 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TANDRIDGE DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXTED, SURREY
Postcode
RH8 0BT
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ26 East Surrey
Local Authority
Tandridge
Electoral Ward
Limpsfield
Westminster Constituency
East Surrey

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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