Supply and Delivery of Janitorial Supplies including Laundry Dosing systems and detergent

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06618b-2026-07-14T14:26:05+01:00",
    "date": "2026-07-14T14:26:05+01:00",
    "ocid": "ocds-h6vhtk-06618b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWZQ-2162-JJQL",
            "name": "Derbyshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWZQ-2162-JJQL"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Matlock",
                "postalCode": "DE4 3AG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF13"
            },
            "contactPoint": {
                "email": "Countyprocurementcompliance.team@derbyshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ],
                "url": "https://www.derbyshire.gov.uk/home.aspx"
            }
        },
        {
            "id": "GB-COH-03767824",
            "name": "PROFESSIONAL PAPER SUPPLIES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03767824"
            },
            "address": {
                "streetAddress": "2 Hackness Road Northminster Business Park",
                "locality": "York",
                "postalCode": "YO26 6QR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE21"
            },
            "contactPoint": {
                "email": "jgrainger@pps-essentials.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false,
                "url": "http://pps-essentials.co.uk"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PHJZ-3616-ZVPP"
                }
            ]
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWZQ-2162-JJQL",
        "name": "Derbyshire County Council"
    },
    "tender": {
        "id": "CASC002",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Supply and Delivery of Janitorial Supplies including Laundry Dosing systems and detergent",
        "description": "Supply and delivery of janitorial products to meet the requirements of various Council departments for the supply of cleaning materials, chemicals, washroom products and laundry dosing systems and detergent. The Council wishes to establish a Contract with either a sole supplier or a lead provider with consortia or sub-contracting arrangement to deliver this service. Where there are consortium bids, there must be one lead organisation/management structure who can supply high quality, high performance and cost-efficient products. Each Council department may have differing needs and requirements relating to the supply, delivery and safe management of the products. The Supplier will be expected to work collaboratively with each department to meet service specific needs. It is expected this Contract will provide a high level of sales aftercare tailored to the needs of each department. (It should be noted that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions)",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39000000",
                        "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1551763.75,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/Advert?advertId=c4f32869-1617-f111-813c-005056b64545",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-30T10:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-16T10:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-11T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 1551763.75,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 65,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please see published tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "Please see published tender documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2028-05-31T23:59:59+01:00",
                    "maxExtentDate": "2031-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for up to 3 further periods of twelve (12) months each, subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price, value for money and need for the service."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://procontract.due-north.com/Advert?advertId=c4f32869-1617-f111-813c-005056b64545"
            },
            {
                "id": "019226-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/019226-2026",
                "datePublished": "2026-03-03T17:49:53Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2027-11-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please see tender documentation"
        },
        "riskDetails": "Legislative changes and/or Other external factors, outside of the control of the Council and Provider on a global, national, regional or local level which would require changes to the way in which the contract is performed or the costs associated with delivering services."
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 14,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "CASC002 Supply and Delivery of Janitorial Supplies including Laundry Dosing systems and detergent",
            "status": "active",
            "date": "2026-05-13T00:00:00+01:00",
            "value": {
                "amountGross": 1551764,
                "amount": 1320650,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-03767824",
                    "name": "PROFESSIONAL PAPER SUPPLIES LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "39000000",
                            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKF",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKF",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-05-22T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-06-01T00:00:00+01:00",
                "endDate": "2028-05-31T23:59:59+01:00",
                "maxExtentDate": "2031-05-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Option to extend for up to 3 further periods of twelve (12) months each, subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price, value for money and need for the service."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "044161-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/044161-2026",
                    "datePublished": "2026-05-13T18:05:48+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-05-13T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-05-23T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "CASC002 Supply and Delivery of Janitorial Supplies including Laundry Dosing systems and detergent",
            "status": "active",
            "period": {
                "startDate": "2026-06-04T00:00:00+01:00",
                "endDate": "2028-05-31T23:59:59+01:00",
                "maxExtentDate": "2031-05-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Option to extend for up to 3 further periods of twelve (12) months each, subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price, value for money and need for the service."
            },
            "value": {
                "amountGross": 1551764,
                "amount": 1320650,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-06-04T00:00:00+01:00",
            "noAgreedMetricsRationale": "Contract value below PS5 million.",
            "documents": [
                {
                    "id": "066239-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/066239-2026",
                    "datePublished": "2026-07-14T14:26:05+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}