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Event Management, Production and Security for May Morning at Magdalen Bridge

Oxford City Council

This public procurement record has 2 releases in its history.

Award

29 Apr 2026 at 12:21

UK7 - Contract Details Notice
Tender

04 Mar 2026 at 17:21

UK4 - Tender Notice
Summary of the contracting process

Oxford City Council has awarded a contract for services titled "Event Management, Production and Security for May Morning at Magdalen Bridge," located in Oxford, United Kingdom. The procurement falls under the industry category of public security and law and order services. The contract was finalised in the award stage as of 29th April 2026, following a tender process that began on 4th March 2026. Safetygeeks Ltd emerged as the successful supplier, with the contract period starting on 29th April 2026 and offering a potential one-year extension beyond its initial end date in April 2027. The procurement method utilised was below-threshold open competition, marking the contract's value at £56,683.00 GBP, with a gross amount of £68,019.60 GBP.

This tender presents significant opportunities for businesses specialised in event management and security services, particularly those with experience in large outdoor events. The procurement process encourages participation from VAT registered entities such as event management firms, consortia, or partnerships, provided there is a lead organisation responsible for contractual obligations. This opens avenues for SMEs looking to leverage their expertise in managing substantial public events, fostering business growth within this vibrant sector. The contract's renewable nature, allowing extensions up to a total of 2.5 years, provides sustained business opportunities and potential long-term partnerships with Oxford City Council.

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Notice Information

Notice Title

Event Management, Production and Security for May Morning at Magdalen Bridge

Notice Description

We are seeking a VAT registered company to undertake the event management and security of May Morning at Magdalen Bridge/High Street in Oxford. We will accept quotations from event management companies, a consortium or partnership able to demonstrate their ability to deliver on the event management services and security services required; however there must be one lead organisation or person contractually responsible for the overall delivery of this contract. Your organisation, consortium or partnership will have an Event Manager to assign to the project with extensive experience in event management for outdoor events of this size and nature.

Lot Information

Lot 1

Renewal: The Contract will be let for an initial period of 6 months to cover 2026 event intended to commence on 2 April 2026 with the option to extend for 2 further periods of 1 year up to a maximum contract period of 2.5 years to cover the 2027 and 2028 events.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06628a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039133-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

75240000 - Public security, law and order services

75241000 - Public security services

79710000 - Security services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£56,683 Under £100K

Notice Dates

Publication Date
29 Apr 20264 months ago
Submission Deadline
25 Mar 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Apr 2026 - 20 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oxford City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

Safetygeeks Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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