Planning

WSCC - Children's Residential Homes Management System (RFI)

WEST SUSSEX COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Mar 2026 at 18:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Sussex County Council is planning a procurement process for a Children's Residential Homes Management System. The initiative is in the Planning stage and is focused on software-related services within the public authority sector. It aims to provide comprehensive oversight for the Council's seven Ofsted-registered children’s homes, with future expansion in mind. The process is located in the UK, specifically in regions UKJ27 and UKJ28, with significant dates including a registration interest deadline on 27 March 2026 and future notices on 4 May 2026. The procurement, valued at £100,000, utilises a tender initiation method to gather input through a preliminary market engagement notice. The contract period is scheduled from 1 October 2026 until 30 September 2030.

This tender offers substantial business growth opportunities, particularly for SMEs specialising in software services. Businesses with expertise in developing comprehensive management systems and innovative technology solutions for the public sector will find this project well-suited to their capabilities. The engagement phase allows businesses to influence the procurement approach by showcasing their skills and technological advancements, aligning the Council's needs with optimal solutions. By participating in this process, businesses can position themselves effectively for future public sector partnerships within the expanding children's residential services market in West Sussex.

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Notice Information

Notice Title

WSCC - Children's Residential Homes Management System (RFI)

Notice Description

West Sussex County Council (the Council) wishes to give notice of a potential contract opportunity for a Children's Residential Homes Management System. The Children's Residential Service currently operates seven Ofsted-registered children's homes and is planning further expansion. As the business grows and additional homes are brought online, it is essential to have full oversight across all services. To support this growth and maintain high standards of care and compliance, the Council is considering implementing a Children's Residential Homes Management System. The Council is engaging with the market to gather insights from suppliers to help shape and inform any future procurement activity related to the Residential Homes Management System.

Planning Information

The aim of the pre-market engagement activity is to: 1. Share the Council’s intention for a potential future purchase of software 2.Engage with suppliers to understand what their proposed approach to delivering the requirements would be, which may be used to help inform the overall delivery approach and commercial strategy (including scope, delivery, market capacity and commercial approaches) 3.Understand what the market can offer in terms of skills and experience, including any innovative technology, to support the Council’s future roadmap. The pre-market engagement will be carried out via the Council's Atamis Portal, interested suppliers should register their interest and access the Request for Information document by completing the following steps: 1. Register on the Portal: https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin 2. b) Express Interest on the Portal: Suppliers should navigate to the 'Find Opportunities' page, click on the title of the opportunity (WSCC - Children’s Residential Homes Management System (RFI), and click Register Interest. 3. ) Review the RFI and upload a response by 12.00 on 27 March 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066294
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019715-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
4 May 20262 months to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST SUSSEX COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RG
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ27 West Sussex (South West), TLJ28 West Sussex (North East)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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