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Provision of Asset Management System (G-Cloud)

Cottsway Housing Association Limited

This public procurement record has 1 release in its history.

Award

05 Mar 2026 at 10:31

Award Notice
Summary of the contracting process

The procurement process for the "Provision of Asset Management System (G-Cloud)" by Cottsway Housing Association Limited has reached the award stage, and the contract has been signed on 5th March 2026. This procurement falls under the IT services industry category, focusing specifically on consulting, software development, internet and support services. It was conducted through the G-Cloud 14 framework agreement, and has been awarded to DB Group Limited. Cottsway Housing, a Registered Provider of Social Housing based in Witney, aims to enhance the management and storage of their asset data using a system that supports virtual management. The procurement covers several regions within the United Kingdom, including areas such as UKC to UKK, under a contract period of 36 months with an optional extension of 24 months.

This tender presents opportunities for businesses specialising in IT services, particularly those with expertise in asset management systems, data interpretation, and analysis. Suppliers with experience in supporting cloud-based solutions will find this contract aligns well with their capabilities, especially given its virtual management requirements. DB Group Limited, a large-scale company located in London, has successfully bid for this contract, showcasing the potential for similar businesses to compete in future tenders. The procurement method used was a limited procedure, making it crucial for businesses to stay informed on framework agreements like G-Cloud for direct award opportunities and ensuring compliance with the Public Contracts Regulations 2015. Businesses that demonstrate strong quality offerings, as well as competitive pricing, would be well-suited to engage with tenders of this nature.

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Notice Information

Notice Title

Provision of Asset Management System (G-Cloud)

Notice Description

Procurement via G-Cloud 14 Framework Cottsway Housing wish to appoint an experienced Asset Management system provider to record, manage and store all their Asset data as well as enable, through the use of data interpretation and analysis, repairs and refurbishment programmes to be developed, managed and recorded. The successful supplier will support the virtual management and storage of all Cottsway Asset Data.

Lot Information

Lot 1

Cottsway Housing wish to appoint an experienced Asset Management system provider to record, manage and store all their Asset data as well as enable, through the use of data interpretation and analysis, repairs and refurbishment programmes to be developed, managed and recorded. The successful supplier will support the virtual management and storage of all Cottsway Asset Data.

Options: The contract is for an initial period of 36 months with one optional extension periods of 24 months.

Procurement Information

This procurement has been conducted through the Crown Commercial Service (CCS) G-Cloud 14 Framework Agreement, which is fully compliant with the Public Contracts Regulations 2015 (PCR2015). In accordance with Regulation 33, contracting authorities may award contracts under an established framework agreement without the need to publish a separate call for competition, provided that the framework was itself procured in line with PCR2015 and that the call-off is made in accordance with its terms. G-Cloud 14 is a PCR2015-compliant framework that has been openly tendered and advertised in the Find a Tender Service (FTS). All suppliers appointed to the framework have already been subject to the necessary competition, qualification, and compliance checks. The framework explicitly permits direct award and/or further competition processes within its scope. As such, the use of the negotiated procedure without prior publication is lawful because the requirement is being procured through a valid framework agreement that has already satisfied the obligations of transparency, competition, and equal treatment. The call-off has been carried out strictly in line with the G-Cloud 14 framework rules. No material modifications have been made that would constitute a new procurement. For these reasons, the contracting authority is permitted under PCR2015 to proceed without publishing an additional call for competition, as the use of the framework provides the necessary legal basis and ensures compliance with the relevant procurement regulations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0662be
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019782-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cottsway Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITNEY
Postcode
OX28 4YG
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
West Oxfordshire
Electoral Ward
Witney South
Westminster Constituency
Witney

Supplier Information

Number of Suppliers
1
Supplier Name

DB Group Limitied

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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