DPS Transport for Education, Social care and other transport requirements (East Lothian Council)

{
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    "id": "ocds-h6vhtk-06647e-2026-04-17T09:33:13+01:00",
    "date": "2026-04-17T09:33:13+01:00",
    "ocid": "ocds-h6vhtk-06647e",
    "description": "-It is a requirement of the contract that all individuals who will be engaged in the delivery of the contracts must be appropriately vetted in accordance with the Protection of Vulnerable Groups (Scotland) Act 2007. -Bidders will also be subject to Police Scotland checks and comply with GDPR Data Regulations. -Suppliers interested in this opportunity are invited to attend a free webinar event with the Supplier Development Programme. Please note this is a live demonstration of how to bid for this contract using PCS-T. The event is taking place online on 23rd April 2026, 10:30am-12:00pm. To register, visit the following link: https://www.sdpscotland.co.uk/events/aligned-tender-training-east-lothian-councils-transport-journeys-dps-2074/ The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 31372. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Sub contracting is only allowed in limited circumstances to other operators on the DPS. See the applicable Terms and Conditions of Contract for full details. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: There is a contractual obligation for the delivery of Community Benefits once the aggregate spend with ELC reaches 50K in any financial year. (SC Ref:828906)",
    "initiationType": "tender",
    "tender": {
        "id": "ELC-26-0730",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DPS Transport for Education, Social care and other transport requirements (East Lothian Council)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "60112000",
            "description": "Public road transport services"
        },
        "mainProcurementCategory": "services",
        "description": "East Lothian Council (\"ELC\") are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger requirements. Most of the transport will be within East Lothian area. ELC is setting up a Dynamic Purchasing System (\"DPS\") to procure these contracts. A DPS is completely electronic system and is similar to a framework agreement but a key difference is that, unlike a framework agreement, suppliers can join a DPS at any time. Contracts operated through this DPS can generally be undertaken by taxis, private hire cars, minibuses and buses, including the requirement for those of these vehicles to be capable of carrying passengers in wheelchairs. The DPS will be split into the following categories: -Category 1: MPVs (5-8 seats), including salon cars (4 seats). -Category 2: MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats) -Category 3: Minibus (9-16 seats), including wheelchair accessible vehicles -Category 4: Vehicles above 17 seats Contracts under the DPS will be awarded following mini competitions.",
        "lotDetails": {
            "awardCriteriaDetails": "Tenders may be submitted for all lots"
        },
        "lots": [
            {
                "id": "4",
                "title": "Vehicles above 17 seats",
                "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This Lot is for Vehicles above 17 seats. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
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                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
                },
                "secondStage": {
                    "minimumCandidates": 100,
                    "maximumCandidates": 100
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "1",
                "title": "MPVs (5-8 seats), including salon cars (4 seats).",
                "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This Lot is for MPVs (5-8 seats) including salon cars (4 seats). Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
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                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
                },
                "secondStage": {
                    "minimumCandidates": 100,
                    "maximumCandidates": 100
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "MPV- Wheelchair Accessible Vehicle (WAV)- (5-8 seats)",
                "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This Lot is for MPVs- Wheelchair Accessible Vehicle (WAV)- (5-8 seats). Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
                },
                "secondStage": {
                    "minimumCandidates": 100,
                    "maximumCandidates": 100
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "3",
                "title": "Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity",
                "description": "East Lothian Council are responsible for the procurement of service transport contracts to meet the education and social care needs as well as other passenger or transport requirements. Most of the transport will be within East Lothian area. This is is for Minibus (9-16 seats), including wheelchair accessible vehicles of this capacity. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Whilst it is not anticipated the period of the DPS will be extended, contracts awarded under it may be extended and may run beyond the original period of the DPS."
                },
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                    "minimumCandidates": 100,
                    "maximumCandidates": 100
                },
                "submissionTerms": {
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                        "description": "Coaches"
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        "communication": {
            "futureNoticeDate": "2026-04-24T00:00:00+01:00"
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        "coveredBy": [
            "GPA"
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        "value": {
            "amount": 43717860,
            "currency": "GBP"
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderer(s) not in possession of one of the specified licences will not be given any further consideration. The Tenderer must be any of the following: i. the holder of a current Public Service Vehicle (PSV) Operator's Licence; or ii. a Taxi or Private Hire Car (PHC) operator licensed under the Civic Government (Scotland) Act 1982.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "It is a requirement that the Operator holds, or can commit to obtain prior to the commencement of any contract, the minimum levels of insurance stated below.",
                    "minimum": "- Employer's Liability - in the sum of not less than 5GBP million in respect of any one event and unlimited in the period, for the duration of the contract, unless exempt under the Employer's Liability (Compulsory Insurance) Act 1969. - Public Liability - not less than 5GBP million for any one incident and unlimited in total, unless otherwise agreed by the Council in writing. -Motor Vehicle Insurance, for each vehicle which must be insured for private hire, including the carriage of passengers and goods for hire and reward purposes. Unlimited cover for third party death or bodily injury; and a minimum of 5 GBP million sterling for third party property damage per claim.",
                    "appliesTo": [
                        "supplier"
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                {
                    "type": "technical",
                    "description": "Vehicles Details Form to be completed",
                    "minimum": "Vehicle plate names to demonstrate compliance with criteria III.1.1 and III.2.1",
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        "contractTerms": {
            "performanceTerms": "East Lothian Council Terms and Conditions apply.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
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        "tenderPeriod": {
            "endDate": "2034-04-20T12:00:00+01:00"
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        "secondStage": {
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        "hasRecurrence": true,
        "recurrence": {
            "description": "This is a recurring requirement for East Lothian Council. It is anticipated the renewal process will commence 9 months before the expiry of this Dynamic Purchasing System in 2034"
        }
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                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
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                "locality": "Edinburgh",
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