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Supply & Maintenance for Laboratory Information Management System

Scottish Government

This public procurement record has 2 releases in its history.

Award

11 Sep 2026 at 14:10

Award Notice
Tender

09 Mar 2026 at 09:19

Tender Notice
Summary of the contracting process

The Scottish Government, acting through Marine Directorate, procured support and maintenance for its existing laboratory information management system (LIMS). The system is LabWare LIMS version 7, with 25 licences, hosted on a remote server in Edinburgh and accessed by Science Division users in Aberdeen and Pitlochry. The requirement is an IT software maintenance and support service, including maintenance of the information technology system and associated technical capability. Delivery therefore involves supporting a remotely hosted laboratory system used across Edinburgh, Aberdeen and Pitlochry. The contract is relevant to suppliers with specialist LabWare LIMS support experience, software maintenance capability and the resources to support users and technical infrastructure across these Scottish locations.

The procurement is complete and was awarded to LabWare, with an active contract signed on 21 August 2026. The awarded contract value is £109,840. The planned contract period runs from 1 May 2026 to 30 April 2030, with recurrence identified for January 2030. This was a single-lot open procedure, evaluated on quality and price. Quality criteria were delivery of requirements (45%), staff competence, knowledge and experience (30%), contract management (15%), corporate and social responsibilities (5%) and Fair Work First (5%); price carried 30%. The tender deadline and bid opening were 6 April 2026 at noon. One bid was received, submitted electronically, and bids had to remain valid for 180 days.

This requirement indicates demand for suppliers able to support LabWare LIMS version 7 in a live laboratory environment, rather than provide generic software support. Credible competitors would need to demonstrate at least three relevant service examples from the previous five years, suitably qualified technicians and staff, appropriate technical facilities, IT capability and available tools or equipment. The buyer also required named staff and qualifications, environmental management measures and disclosure of any subcontracting. Suppliers need a UKAS-accredited ISO 9001 certificate or an equivalent documented, senior-owned quality management system. Financial standing requirements included £100,000 minimum specific annual turnover for each of the previous two years, appropriate insurance, a current ratio above 0.8 and positive net profit.

How relevant is this notice?

Notice Information

Notice Title

Supply & Maintenance for Laboratory Information Management System

Notice Description

The Scottish Ministers acting through Marine Directorate invites tenders to support and maintain its existing laboratory information management system (LIMS).

Lot Information

Lot 1

The Scottish Ministers acting through Marine Directorate invites tenders to support and maintain its existing laboratory information management system (LIMS). Marine Directorate currently use Labware LIMS v7. We currently hold 25 licences for the system. The LIMS system is hosted on a remote server in Edinburgh and accessed remotely by users in our Science Division in Aberdeen and Pitlochry.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0664e1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086450-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

50312600 - Maintenance and repair of information technology equipment

50312610 - Maintenance of information technology equipment

72222300 - Information technology services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£109,840 £100K-£500K

Notice Dates

Publication Date
11 Sep 20264 days ago
Submission Deadline
6 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2030 4-5 years
Recurrence
January 2030

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB11 9DB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM Scotland
Local Authority
Aberdeen City
Electoral Ward
Torry/Ferryhill
Westminster Constituency
Aberdeen South

Supplier Information

Number of Suppliers
1
Supplier Name

LabWare

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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