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Estates Specialist Building Surveys

Scottish Police Authority

This public procurement record has 3 releases in its history.

Award

24 Aug 2026 at 13:53

Award Notice
TenderUpdate

30 Mar 2026 at 16:41

Tender Notice
Tender

09 Mar 2026 at 15:13

Tender Notice
Summary of the contracting process

The Scottish Police Authority procured professional building surveying services for an ad hoc programme of 3D estates surveys across its property portfolio. The work covers comprehensive building documentation using visual and laser-scanning technologies, with survey information hosted on an integrated, secure cloud-based visual platform. Users must be able to capture, store, share, annotate and use as-built visual records, including photographs, UAV or drone imagery and 3D walkthroughs. This is a specialist building services requirement (CPV 71315000), delivered across the Authority’s Scottish property estate. The requirement is intended to support the Authority’s property and estates information needs through accessible, accurate digital records rather than conventional survey reports alone.

The procurement has been awarded following an open procedure. The contract was signed on 17 August 2026 with Digital Reality Corp Limited, an SME, at a value of £1,500,000. The initial contract period is 1,080 days, with an option for the Authority to extend it by two further periods of up to 12 months each. The tender deadline was extended from 8 April 2026 to 22 April 2026 to accommodate the Easter bank holidays; bids were opened at the revised deadline. Evaluation allocated 60% to quality and 40% to price. One lot was used. Thirteen electronic bids were received, including 12 from SMEs. Electronic ordering and payment apply, and electronic invoicing is allowed.

This opportunity demonstrates established demand from the Scottish Police Authority for specialist digital estates surveying, combining 3D laser scanning, visual documentation, photography, UAV or drone capture, 3D walkthroughs and secure cloud hosting. A credible future competitor would need to deliver surveys consistently across a dispersed property portfolio, operate and support an integrated visual information platform, and produce reliable as-built records that users can search, share and annotate. The requirement also favours suppliers able to demonstrate robust quality management and health and safety arrangements, either through recognised certification or documented policies. Strong financial resilience and appropriate insurance capacity would be important, alongside the operational capability to manage ad hoc orders and variable volumes.

How relevant is this notice?

Notice Information

Notice Title

Estates Specialist Building Surveys

Notice Description

The Scottish Police Authority (known as the "the Authority") is seeking to procure professional surveying services to undertake a programme of 3D estates surveys across it's property portfolio on an ad-hoc basis over the next 5 years. The awarded Supplier must provide comprehensive documentation services through a visual, laser scanning platform. All information created via surveys to be hosted on an integrated secure cloud based visual platform enabling users to capture, store, share, annotate and use 'as-built' visual records including photo, UAV/drone and 3D walkthroughs.

Lot Information

Lot 1

The Scottish Police Authority (known as the "the Authority") is seeking to procure professional surveying services to undertake a programme of 3D estates surveys across it's property portfolio on an ad-hoc basis over the next 5 years. The awarded Supplier must provide comprehensive documentation services through a visual, laser scanning platform. All information created via surveys to be hosted on an integrated secure cloud based visual platform enabling users to capture, store, share, annotate and use 'as-built' visual records including photo, UAV/drone and 3D walkthroughs. Further information is provided within the ITT document, available on PCS-T. Additional information: Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Full information on this is provided within the Tender Documents.

Options: The Authority may order more or less than these indicative quantities detailed in the tender documents and shall not be bound to order the quantities referred to, accept or pay for any items other than those actually ordered. This will be confirmed with the Contractor at the point of Contract. Furthermore, the Authority may place subsequent orders over the duration of the Contract, these will be subject to budget availability and operational requirements

Renewal: The duration of the contract will be three (3) years with the option to extend the Contract for a further two periods of up to twelve (12) months at the sole discretion of the Authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06658b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080376-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315000 - Building services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
24 Aug 20263 weeks ago
Submission Deadline
8 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
1
Supplier Name

Digital Reality Corp Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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