Notice Information
Notice Title
LB Hillingdon- Provision of a tree maintenance service
Notice Description
The provision of Tree Maintenance services covers Council owned trees within the boundaries of the London Borough of Hillingdon including; * Parks and Open Spaces, * Woodlands, * Housing estates, * Tenant's gardens * Trees on Highways and, * Social Services establishments. The provision of tree maintenance, will include, but is not necessarily restricted to; * Pruning, * Felling, * Stump removal, * 24 hour per day, 365/7 days per year emergency call out duties, This procurement is being split into the below Lots; Lot 1: North Highways and Boroughwide out of hours call outs Lot 2: South Highways Lot 3: Housing and Corporate sites The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
Lot Information
North Highways and Boroughwide out of hours call outs
7385 trees are plotted within our tree database. Work is many sent through on an adhoc basis with a focus on priority level. We are working towards an inspection cycle based on the Road Hierarchy and hope that within this contract period work will become more proactive. The contractor is expected to provide out of hour (OOH) call out provision for the whole borough irrespective of the establishment type, this means work could be within a housing site or a parks tree has fallen onto the highway. OOH call outs are expected to have a response time of 90 minutes. The contractor is also expected to be able to respond to emergency call outs geographically located within the North of the borough within working hours with a response time of 45 minutes.
Options: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
Renewal: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
South Highways8118 trees are plotted within our tree database. Work is many sent through on an adhoc basis with a focus on priority level. We are working towards an inspection cycle based on the Road Hierarchy and hope that within this contract period work will become more proactive. The contractor is expected to be able to respond to emergency call outs geographically located within the South of the borough within working hours with a response time of 45 minutes. In the event of a storm, the contractor maybe called upon to assist with out of hours call outs.
Options: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
Renewal: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
Housing and Corporate sites5300 trees are plotted within our tree database; there is an unknown number of tenant garden trees and corporate sites trees. Trees within housing communal areas are inspected on a three-year inspection cycle and work batches sent out. Work to trees within tenant's gardens and corporate sites is sent out on an adhoc basis. The contractor is expected to be able to attend urgent jobs the next working day. In the event of a storm, the contractor maybe called upon to assist with out of hours call outs however, contractors awarded Lot 1 will be called upon first.
Options: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
Renewal: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
Planning Information
This Preliminary Market Engagement ('PME') Notice is being published in advance of a future procurement and contract for a Borough wide routine and reactive Tree Maintenance Service on behalf of the London Borough of Hillingdon ('the Council'). Interested bidders are asked to email Hillingdon at, Procurement@Hillingdon.gov.uk to request a copy of a questionnaire to complete and to return to the same email address Please use the reference 'Tree Maintenance - UK2: Preliminary market engagement Notice' when requesting and submitting the questionnaire. Completed questionnaires are to be returned no later than 17:00pm, Friday 20th March 2026. Following are a review of the completed questionnaire, supplier meetings may take place.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0665d1
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/035406-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
77211300 - Tree-clearing services
77211400 - Tree-cutting services
77211500 - Tree-maintenance services
Notice Value(s)
- Tender Value
- £9,492,000 £1M-£10M
- Lots Value
- £9,492,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Apr 20263 weeks ago
- Submission Deadline
- 13 May 2026Expired
- Future Notice Date
- 15 Apr 2026Expired
- Award Date
- Not specified
- Contract Period
- 31 Aug 2026 - 31 Aug 2029 3-4 years
- Recurrence
- 2029-08-01
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LONDON BOROUGH OF HILLINGDON
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- UXBRIDGE
- Postcode
- UB8 1UW
- Post Town
- Southall
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI7 Outer London - West and North West
- Small Region (ITL 3)
- TLI74 Harrow and Hillingdon
- Delivery Location
- TLI74 Harrow and Hillingdon
-
- Local Authority
- Hillingdon
- Electoral Ward
- Uxbridge
- Westminster Constituency
- Uxbridge and South Ruislip
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/035406-2026
17th April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/021121-2026
10th March 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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