Planning

Provision of borough wide reactive and routine tree maintenance

LONDON BOROUGH OF HILLINGDON

This public procurement record has 1 release in its history.

Planning

10 Mar 2026 at 07:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

This public procurement process pertains to the London Borough of Hillingdon's upcoming contract for Borough-wide reactive and routine tree maintenance services. The procurement is currently at the planning stage, where Preliminary Market Engagement (PME) is taking place to gauge the supply market's capabilities and assess service deliverables. Key services under consideration include tree pruning, tree felling, young tree maintenance, and emergency works. The intended contract is valued at £3.6 million GBP with an initial three-year term commencing on 1st September 2026, and a possible two-year extension. Located in the UK, more specifically in Uxbridge, interested suppliers are invited to engage by completing a questionnaire by 20th March 2026. Future procurement notices are scheduled for publication on 15th April 2026.

This tender offers a valuable opportunity for businesses specialising in tree maintenance services to contribute to enhancing the borough's urban environment. Companies with expertise in tree clearing, cutting, maintenance, and emergency response are encouraged to participate in the engagement process. The procurement is suitable for small and medium enterprises (SMEs) and offers a contract potentially spanning up to five years. Participation in this market engagement exercise enables businesses to strategise and position themselves effectively for future competitive bidding, aligning with Hillingdon’s goal of ensuring service viability and responsiveness across the borough.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Provision of borough wide reactive and routine tree maintenance

Notice Description

The London Borough of Hillingdon are conducting preliminary market engagement in advance of a future procurement and contract for a Borough wide routine and reactive Tree Maintenance Service on behalf of the London Borough of Hillingdon. The aim of this exercise is for the Council to gain a better understanding of how the supply market operates in relation to the provision of tree maintenance service and ascertain whether the proposed service requirements are viable. The exercise will help to inform the scope and processes for securing service delivery. This PME Notice is focused on the supply market and does not commit the Council to any further actions or involvement. This is not a call for competition, and the Council are not obliged to follow any advice or guidance provided by suppliers in this process. The services under the proposed contract include, but are not limited to: * Tree Pruning * Tree Felling * Young Tree Maintenance * Stump Grinding * Basal Growth * Climbing Tree Inspections * Emergency Works The initial contract term will be for three years with an option to extend for a further two years

Planning Information

This Preliminary Market Engagement ('PME') Notice is being published in advance of a future procurement and contract for a Borough wide routine and reactive Tree Maintenance Service on behalf of the London Borough of Hillingdon ('the Council'). Interested bidders are asked to email Hillingdon at, Procurement@Hillingdon.gov.uk to request a copy of a questionnaire to complete and to return to the same email address Please use the reference 'Tree Maintenance - UK2: Preliminary market engagement Notice' when requesting and submitting the questionnaire. Completed questionnaires are to be returned no later than 17:00pm, Friday 20th March 2026. Following are a review of the completed questionnaire, supplier meetings may take place.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0665d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021121-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

Notice Value(s)

Tender Value
£3,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20264 days ago
Submission Deadline
Not specified
Future Notice Date
15 Apr 20262 months to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HILLINGDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 1UW
Post Town
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Hillingdon
Electoral Ward
Uxbridge
Westminster Constituency
Uxbridge and South Ruislip

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0665d1-2026-03-10T07:49:28Z",
    "date": "2026-03-10T07:49:28Z",
    "ocid": "ocds-h6vhtk-0665d1",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHZZ-4724-NYPH",
            "name": "London Borough of Hillingdon",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHZZ-4724-NYPH"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Uxbridge",
                "postalCode": "UB8 1UW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI74"
            },
            "contactPoint": {
                "email": "procurement@hillingdon.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHZZ-4724-NYPH",
        "name": "London Borough of Hillingdon"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "This Preliminary Market Engagement ('PME') Notice is being published in advance of a future procurement and contract for a Borough wide routine and reactive Tree Maintenance Service on behalf of the London Borough of Hillingdon ('the Council'). Interested bidders are asked to email Hillingdon at, Procurement@Hillingdon.gov.uk to request a copy of a questionnaire to complete and to return to the same email address Please use the reference 'Tree Maintenance - UK2: Preliminary market engagement Notice' when requesting and submitting the questionnaire. Completed questionnaires are to be returned no later than 17:00pm, Friday 20th March 2026. Following are a review of the completed questionnaire, supplier meetings may take place.",
                "dueDate": "2026-03-20T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "021121-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/021121-2026",
                "datePublished": "2026-03-10T07:49:28Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-0665d1",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of borough wide reactive and routine tree maintenance",
        "description": "The London Borough of Hillingdon are conducting preliminary market engagement in advance of a future procurement and contract for a Borough wide routine and reactive Tree Maintenance Service on behalf of the London Borough of Hillingdon. The aim of this exercise is for the Council to gain a better understanding of how the supply market operates in relation to the provision of tree maintenance service and ascertain whether the proposed service requirements are viable. The exercise will help to inform the scope and processes for securing service delivery. This PME Notice is focused on the supply market and does not commit the Council to any further actions or involvement. This is not a call for competition, and the Council are not obliged to follow any advice or guidance provided by suppliers in this process. The services under the proposed contract include, but are not limited to: * Tree Pruning * Tree Felling * Young Tree Maintenance * Stump Grinding * Basal Growth * Climbing Tree Inspections * Emergency Works The initial contract term will be for three years with an option to extend for a further two years",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77211300",
                        "description": "Tree-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77211400",
                        "description": "Tree-cutting services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77211500",
                        "description": "Tree-maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI74",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3600000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-15T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}