Award

Docman Hub Software Licence Maintaining records

MERSEY AND WEST LANCASHIRE TEACHING HOSPITALS NHS TRUST

This public procurement record has 1 release in its history.

Award

11 Mar 2026 at 15:56

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process led by Mersey and West Lancashire Teaching Hospitals NHS Trust, situated at Whiston Hospital in Prescot, United Kingdom, involves the awarding of a contract for a Docman Hub Software Licence for maintaining records. This procurement falls under the industry category of goods, specifically focusing on a license management software package. As of March 2026, the contract has entered the award stage, moving towards an active phase from 10th March 2026 to 2nd January 2027. The procurement method used is below threshold, although the specifics remain unspecified, and the contract, valued at £95,640.80 (gross £114,552.96), has been signed with ONEADVANCED LIMITED, located in Birmingham, United Kingdom.

This tender represents an opportunity for businesses specialising in software solutions and IT services, especially those experienced in providing robust licence management software packages. Companies that are able to deliver efficient software maintenance and robust record-keeping tools could potentially benefit significantly by participating in similar procurements. ONEADVANCED LIMITED's involvement illustrates the potential for large-scale enterprises to compete effectively in the public sector IT sphere. With the contract under the guidance of a reputable NHS Trust, the procurement underscores the potential for steady business growth through providing critical infrastructure support to healthcare organisations.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Docman Hub Software Licence Maintaining records

Notice Description

Quote#: Q-226373 Docman Connect Core - 03/01/2026. - 02/01/2027

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06678c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021925-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£95,640 Under £100K

Notice Dates

Publication Date
11 Mar 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Mar 20265 days ago
Contract Period
10 Mar 2026 - 2 Jan 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MERSEY AND WEST LANCASHIRE TEACHING HOSPITALS NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PRESCOT
Postcode
L35 5DR
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
Not specified
Local Authority
Knowsley
Electoral Ward
Whiston and Cronton
Westminster Constituency
St Helens South and Whiston

Supplier Information

Number of Suppliers
1
Supplier Name

ONEADVANCED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06678c-2026-03-11T15:56:07Z",
    "date": "2026-03-11T15:56:07Z",
    "ocid": "ocds-h6vhtk-06678c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-NHS-RBN",
            "name": "MERSEY AND WEST LANCASHIRE TEACHING HOSPITALS NHS TRUST",
            "identifier": {
                "scheme": "GB-NHS",
                "id": "RBN"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRYN-5195-GTQJ"
                }
            ],
            "address": {
                "streetAddress": "Whiston Hospital, Warrington Rd",
                "locality": "Prescot",
                "postalCode": "L35 5DR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD71"
            },
            "contactPoint": {
                "email": "purchasing@merseywestlancs.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.merseywestlancs.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03214465",
            "name": "ONEADVANCED LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03214465"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PMHC-9629-CWGZ"
                }
            ],
            "address": {
                "streetAddress": "The Mailbox Level 3",
                "locality": "Birmingham",
                "postalCode": "B1 1RF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "email": "bidmanagementteam@oneadvanced.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.oneadvanced.com/",
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-NHS-RBN",
        "name": "MERSEY AND WEST LANCASHIRE TEACHING HOSPITALS NHS TRUST"
    },
    "tender": {
        "id": "135583163",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Docman Hub Software Licence Maintaining records",
        "description": "Quote#: Q-226373 Docman Connect Core - 03/01/2026. - 02/01/2027",
        "status": "complete",
        "procurementMethodDetails": "Below threshold - unknown",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "goods",
            "suppliers": [
                {
                    "id": "GB-COH-03214465",
                    "name": "ONEADVANCED LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48218000",
                            "description": "License management software package"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Docman Hub Software Licence Maintaining records",
            "status": "active",
            "period": {
                "startDate": "2026-03-10T00:00:00Z",
                "endDate": "2027-01-02T23:59:59Z"
            },
            "value": {
                "amountGross": 114552.96,
                "amount": 95640.8,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-03-10T00:00:00Z",
            "documents": [
                {
                    "id": "021925-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/021925-2026",
                    "datePublished": "2026-03-11T15:56:07Z",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}