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THE PROVISION OF SMOKE ALARM MAINTENANCE AT HQ

Royal Berkshire Fire Authority

This public procurement record has 2 releases in its history.

Award

13 May 2026 at 17:05

UK7 - Contract Details Notice
Award

11 Mar 2026 at 16:37

UK7 - Contract Details Notice
Summary of the contracting process

The Royal Berkshire Fire Authority has awarded a direct contract for the maintenance of smoke alarms at its headquarters, Newsham Court, Reading, under a closed protocol system. The procurement process, which falls under the industry category of alarm-monitoring services, was completed without competition due to the unique nature of the system. The contract with ADT Fire and Security PLC commenced on 28th April 2026, with a completion date set for 31st January 2027. The decision to continue with ADT was supported by an additional waiver that prevented the significant costs associated with replacing the system, which aligns with the 2023/54 UKPGA legislation.

This procurement provides considerable opportunities for businesses specialising in fire and security services, particularly those adept at managing unique system protocols and offering cost-effective solutions without the need for system overhauls. Large-scale businesses or those looking to expand their service offerings around maintenance of specialised safety equipment are best suited for this type of contract. By bypassing competitive tendering, the Royal Berkshire Fire Authority facilitates opportunities for businesses to forge strong, ongoing partnerships through direct procurement methods.

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Notice Information

Notice Title

THE PROVISION OF SMOKE ALARM MAINTENANCE AT HQ

Notice Description

The Authority has requested for an additional waiver to continue the maintenance of the HQ fire system with ADT Fire and Security. A previous waiver of PS50,000 was approved for this purpose and has now been fully expended. The smoke alarm in HQ is a closed protocol system because of which the Authority will continue with utilising ADT Fire and Security. This additional waiver is required to cover the continuation of essential maintenance works with ADT Fire and Security until the end of the original approval period. Replacing the system to enable competitive procurement would incur an estimated additional cost of PS50,000, for which the Authority does not currently have an approved budget. Granting this additional waiver therefore represents the most cost-effective and operationally viable option, ensuring the continued safety and compliance of the HQ fire system without incurring significant replacement costs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0667a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044138-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79711000 - Alarm-monitoring services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£50,000 Under £100K

Notice Dates

Publication Date
13 May 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Berkshire Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG31 7SD
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Tilehurst Birch Copse
Westminster Constituency
Reading West and Mid Berkshire

Supplier Information

Number of Suppliers
1
Supplier Name

ADT Fire & Security

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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