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Fuel Management System

Kent Fire and Rescue Service

This public procurement record has 4 releases in its history.

Award

01 Sep 2026 at 09:36

UK7 - Contract Details Notice
Award

05 Jun 2026 at 11:04

UK6 - Contract Award Notice
TenderUpdate

17 Apr 2026 at 14:38

UK4 - Tender Notice
Tender

13 Mar 2026 at 13:25

UK4 - Tender Notice
Summary of the contracting process

Kent and Medway Towns Fire Authority procured a fuel management system for use across 17 sites. The requirement covers the removal and disposal of existing fuel pumps and associated equipment, followed by the supply and installation of replacement pumps and hardware. It also includes supporting software with secure data access and reporting. The appointed contractor provides ongoing maintenance, helpdesk support, on-site repairs and annual servicing. This is primarily a goods requirement, with an operational vehicle-refuelling services element (CPV 09100000 and 63712600). The opportunity suits businesses able to deliver an integrated fuel infrastructure and software solution, rather than suppliers offering fuel supply alone or standalone software without installation and continuing service support.

The procurement is complete and the contract is active. It used a single-lot open procedure, with five bids received and one reaching the final stage. Price and quality were weighted equally at 50% each. Octane Holding Group Ltd was awarded the contract on 4 June 2026 for £450,000 excluding VAT (£540,000 including VAT). The contract was signed on 13 July 2026 and runs from 14 July 2026 to 12 July 2031, with one five-year extension available to 13 July 2036. The original tender closed on 1 May 2026, enquiries closed on 22 April 2026, and the award period ended on 2 June 2026. The lot was identified as suitable for small and medium-sized enterprises.

This award demonstrates established demand from a fire authority for a managed, multi-site refuelling system combining physical infrastructure, software and long-term support. A credible future competitor would need to remove and responsibly dispose of existing pumps and equipment, install replacement pumps and hardware, and provide secure software access, reporting and dependable maintenance. The requirement also favours suppliers with the capacity to support multiple operational sites, respond to helpdesk requests, carry out on-site repairs and complete planned annual servicing. Experience integrating fuel management technology with vehicle-refuelling operations would strengthen a supplier’s position. The equal weighting of price and quality indicates that a technically reliable service model matters as much as cost, while the successful supplier’s SME status shows that this scale can be delivered by a smaller specialist business.

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Notice Information

Notice Title

Fuel Management System

Notice Description

The Authority has awarded a contract for the supply, installation, and maintenance of a fuel management system across 17 sites. The contract includes the removal and disposal of existing fuel pumps and associated equipment, the supply and installation of new pumps and hardware, and the provision of supporting software with secure data access and reporting capabilities. The contractor will also provide ongoing maintenance, helpdesk support, on-site repair services, and annual servicing for the duration of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0669d7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082460-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

09100000 - Fuels

63712600 - Vehicle refuelling services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
£450,000 £100K-£500K
Contracts Value
£450,000 £100K-£500K

Notice Dates

Publication Date
1 Sep 20262 weeks ago
Submission Deadline
1 May 2026Expired
Future Notice Date
Not specified
Award Date
4 Jun 20263 months ago
Contract Period
14 Jul 2026 - 12 Jul 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent Fire and Rescue Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME15 6XB
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
Not specified
Local Authority
Maidstone
Electoral Ward
Tovil
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Octane Holding Group Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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