Planning

Financial and HR Software

VICO HOMES LIMITED

This public procurement record has 1 release in its history.

Planning

16 Mar 2026 at 16:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Vico Homes Limited, a prominent social housing provider based in Castleford, United Kingdom, is actively engaged in preliminary market research under the planning stage for procuring a comprehensive financial and HR software solution. The procurement, which is classified as "Software package and information systems", is intended to replace existing systems with either a single integrated platform or a modular ecosystem to enhance operational efficiency and meet digital transformation goals. This initiative is in the planning stage, with a market engagement milestone scheduled for 16th April 2026, by which responses should be submitted in PDF or DOCX format via email. The project seeks to address several operational areas, including finance, procurement, HR, payroll, and learning management, aiming to commence implementation by 1st March 2028.

This procurement process offers a significant opportunity for businesses specialising in cloud-based platforms or modular system solutions. It is particularly suitable for vendors with experience in the UK public sector, charitable organisations, and housing associations. Businesses capable of providing unified solutions or modular platforms with seamless integration capabilities and cost-efficient models are well-positioned to benefit from this opportunity. By responding to this market engagement, suppliers can demonstrate their capabilities in meeting compliance requirements and strategic objectives related to digital transformation. They will also have the chance to explore further opportunities arising from the projected transition of Vico Homes to more advanced and integrated IT systems.

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Notice Information

Notice Title

Financial and HR Software

Notice Description

1. Purpose Vico Homes Limited (Vico) is undertaking early market engagement to understand the capability of the supplier market to deliver either: * A single, fully integrated Finance, Procurement, HR, Payroll, and Talent Management solution, or * A modular, best-of-breed ecosystem (standalone Finance inclusive of procurement or stand-alone HR system inclusive of payroll), combining multiple interoperable platforms that collectively meet the organisation's requirements. This Premarket Engagement (PME) does not form part of any formal procurement process. Information gathered will inform the development of a Strategic Business Case, procurement strategy, and potential future tender. Suppliers responding to this PME are not advantaged or disadvantaged in any future process. 2. Background & Context Vico Homes Limited (Vico) was established on 1st April 2025 when Wakefield District Housing (WDH) rebranded to deliver our vision 'to build better futures and vibrant communities'. We are one of the UK's largest social housing providers, with over 33,000 homes across Yorkshire and our wider operating area across the North of England. We offer much more than bricks and mortar; our support goes far beyond the front door. We go the extra mile to deliver excellent customer services and provide a home to be proud of. To find out more about us please visit the link below: Welcome to Vico Homes | Vico Homes Vico currently operates its core HR, Finance and Procurement functions using Microsoft Dynamics Finance and Operations, which was implemented as an enterprise platform to support these corporate functions across the organisation. The solution is integrated with a small number of adjacent systems (Housing Management, LMS, Payroll Products) and supported by third-party partners, with additional functionality delivered through bespoke power platform extensions and integrations. Vico currently delivers its payroll capability through a dedicated third-party payroll solution (MHR I-Trent), which operates alongside the wider HR and Finance landscape. The payroll service has been implemented to meet statutory requirements and support accurate and timely payment for colleagues, with interfaces in place to exchange data with core HR and Finance processes. Learning and development is currently supported through a separate Learning Management System (LMS) via Learning Pool, which operates independently of the core HR platform and is used to manage learning records, compliance training, course administration and colleague development. While the LMS supports essential learning and development activities, it relies on integration points with Dynamics 365 to maintain accurate colleague data and reporting. This pre-market engagement is intended to help the organisation better understand current market products, capabilities, deployment models, and approaches that could inform future procurement options. 3. Scope Overview The organisation is reviewing replacement options for its core Finance, Procurement, HR, Payroll, Learning, Talent, Time & Attendance, and Case Management systems. Operational requirements, compliance obligations, and strategic drivers (including digital transformation) mean that a new platform (or set of platforms) need to be procured and implemented within defined timeframes. A full list of requirements is included in Section 4 to assist suppliers in identifying alignment with their solution offering. Suppliers may respond based on their ability to offer: * (A) One unified cloud-based platform * (B) Multiple modules ecosystem (standalone Finance inclusive of procurement or HR system inclusive of payroll), from the same vendor ecosystem * (C) One of the products with proven integrations (standalone Finance inclusive of procurement or HR system inclusive of payroll) Through this exercise, Vico seeks to: * Understand the maturity and availability of market solutions. * Identify whether requirements are best met by a single platform or a modular architecture. * Assess typical cost models, implementation durations, and licensing approaches. * Explore integration capabilities, including open APIs and data exchange approaches. * Gauge suppliers' experience with UK public sector, housing associations, and charitable organisations. * Identify risks, constraints, and dependencies relevant to the implementation timeline. Please contact Vico for the full Pre-Market engagement document including System Requirements and Supplier Questionnaire

Planning Information

Response Format & Submission Suppliers should return: • Completed questionnaire • Capability matrix • Architecture diagrams (if applicable) • Pricing model (non-binding) Responses should be submitted in PDF or Word. Next Steps Upon review of responses, Vico may choose to: • Conduct supplier discovery sessions • Hold technical workshops • Develop a soft-market appraisal report • Finalise procurement strategy (single platform vs multi-solution ecosystem) Contact Information Format: PDF or DOCX Full Document Access and Final Submission: Send via email to mpeters@vicohomes.co.uk by 16th April 2026 Confidentiality The information gathered will be used solely for the purpose of market research and specification development. All responses will be treated as confidential.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066b87
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023735-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
16 Apr 20262 weeks to go
Award Date
Not specified
Contract Period
1 Mar 2028 - 28 Feb 2038 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VICO HOMES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CASTLEFORD
Postcode
WF10 5HX
Post Town
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Castleford Central and Glasshoughton
Westminster Constituency
Pontefract, Castleford and Knottingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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