Tender

DS521-25 Building Condition and Mechanical & Electrical (M&E) Surveys

DEVON & SOMERSET FIRE & RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Tender

17 Mar 2026 at 10:03

UK4 - Tender Notice
Summary of the contracting process

Devon & Somerset Fire & Rescue Authority is conducting a public procurement process titled "DS521-25 Building Condition and Mechanical & Electrical (M&E) Surveys" within the services industry category. The procurement is currently at the tender stage and follows an open competition method. The contract, valued at £145,000, involves surveys across 83 fire stations in Devon and Somerset. The process includes a submission deadline for tenders on 24th April 2026 and anticipates the contract commencement on 1st July 2026. Businesses interested in providing building consultancy and surveying services are encouraged to participate by accessing the tender documents via the Authority's e-tendering portal.

This tender presents a significant opportunity for businesses specialising in building and mechanical & electrical consultancy services to expand their portfolio and enhance their market presence. With a focus on ensuring the safety and functionality of emergency service facilities, businesses that can demonstrate expertise in strategic asset management and compliance with statutory obligations will be well-suited to compete. It also offers potential growth in the UK regions of Devon and Somerset, ideally suiting small and medium-sized enterprises (SMEs) with a robust financial capacity, as assessed through credit checks. The procurement prioritises price heavily, alongside quality scores in areas such as reporting, programme management, and environmental governance, presenting ample opportunities for qualified firms to leverage their competencies in these domains.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

DS521-25 Building Condition and Mechanical & Electrical (M&E) Surveys

Notice Description

The Authority are seeking to award a contract of single appointment for the provision of Building Condition and Mechanical & Electrical (M&E) condition surveys, to provide the Authority with a comprehensive and consistent understanding of the physical condition and operational integrity of its fire service estate. The surveys will inform strategic asset management, support compliance with statutory obligations, and enable the development of a prioritised investment programme. This will ensure that our facilities remain safe, functional, and fit for purpose, supporting the delivery of critical emergency services across the region. The Authority operates 83 fire stations and a number of other office/training premises throughout the counties of Devon and Somerset. A mix of building condition and M&E condition surveys are required across all premises. Detailed volumes are available within the accessible tender pack. Commencement is anticipated in July 2026 with completion of the surveys and reporting as soon as possible thereafter during 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066bc8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023852-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315200 - Building consultancy services

71315300 - Building surveying services

Notice Value(s)

Tender Value
£145,000 £100K-£500K
Lots Value
£145,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Mar 20265 days ago
Submission Deadline
24 Apr 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2026 - 31 Dec 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEVON & SOMERSET FIRE & RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX3 0NW
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK2 Dorset and Somerset, TLK4 Devon
Local Authority
East Devon
Electoral Ward
Clyst Valley
Westminster Constituency
Exmouth and Exeter East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-066bc8-2026-03-17T10:03:15Z",
    "date": "2026-03-17T10:03:15Z",
    "ocid": "ocds-h6vhtk-066bc8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNLD-1131-HTWN",
            "name": "Devon & Somerset Fire & Rescue Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNLD-1131-HTWN"
            },
            "address": {
                "streetAddress": "Service Headquarters",
                "locality": "Exeter",
                "postalCode": "EX3 0NW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Aimee Lee",
                "email": "procurement@dsfire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNLD-1131-HTWN",
        "name": "Devon & Somerset Fire & Rescue Authority"
    },
    "tender": {
        "id": "DS521-25",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DS521-25 Building Condition and Mechanical & Electrical (M&E) Surveys",
        "description": "The Authority are seeking to award a contract of single appointment for the provision of Building Condition and Mechanical & Electrical (M&E) condition surveys, to provide the Authority with a comprehensive and consistent understanding of the physical condition and operational integrity of its fire service estate. The surveys will inform strategic asset management, support compliance with statutory obligations, and enable the development of a prioritised investment programme. This will ensure that our facilities remain safe, functional, and fit for purpose, supporting the delivery of critical emergency services across the region. The Authority operates 83 fire stations and a number of other office/training premises throughout the counties of Devon and Somerset. A mix of building condition and M&E condition surveys are required across all premises. Detailed volumes are available within the accessible tender pack. Commencement is anticipated in July 2026 with completion of the surveys and reporting as soon as possible thereafter during 2026.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71315200",
                        "description": "Building consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315300",
                        "description": "Building surveying services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 174000,
            "amount": 145000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Tenders must be submitted electronically. Suppliers who may be interested in this opportunity can access the tender documents by registering on our e-tendering portal where this opportunity and the documents are published. The e-tendering portal is located at: https://sell2.in-tend.co.uk/blpd/home The e-tendering portal is free to use. Suppliers should download the tender documents and complete the required sections. To submit a bid, suppliers must upload the required documents via the e-tendering portal by the closing date and time. Suppliers can find guidance on using the e-tendering portal via: https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-04-24T10:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-15T16:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 174000,
                    "amount": 145000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Suitability assessment including financial capacity performed via credit and risk check using the Authority's third party (CreditSafe), and insurance requirements which include PS5m Employers liability, PS5m Public Liability and PS2m Professional Indemnity."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2026-12-31T23:59:59Z"
                },
                "awardCriteria": {
                    "description": "The high-level award criteria are: 70% = Price 30% = Quality Pass / Fail = Health & Safety Questions Quality will be assessed via seven (7) quality questions which have been sub-weighted as follows: 20% Building Condition Surveys 20% Mechanical & Electrical (M&E) Condition Surveys 15% Reporting 20% Consultant Staff/Sub-contractor Competence 15% Survey Programme 5% Risk Management 5% Environment, Social Value and Governance There are five (5) self-certify pass/fail health and safety (H&S) related questions regarding general policy on H&S, access to competent H&S advice/assistance, employee training on H&S, risk assessment and safe systems of work, and lone working procedures. Suppliers will be required to advise of any HSE or EA enforcement notices. Suppliers will be required to supply their Supplier Information (PDF / share code) from the central digital platform and confirm they do not have any exclusion grounds, nor are on the Debarment List."
                }
            }
        ],
        "documents": [
            {
                "id": "023852-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/023852-2026",
                "datePublished": "2026-03-17T10:03:15Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}