D3 Tenders | Variation of Contract for the provision of Revenues and Benefits Software

Notice Information

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Notice Title

Variation of Contract for the provision of Revenues and Benefits Software

Notice Description

A variation to the contract is required to include templating, forms and automation products that complement the existing product and replace the current manual processes.

Lot Information

Lot 1

A variation to the contract is required to include templating, forms and automation products that complement the existing product and replace the current manual processes. The original contract was to supply revenue and benefits software to the Council. The contract has been in place since April 2022. A variation to the contract is required to include templating, forms and automation products that complement the existing product at an additional cost to replace the existing manual processes. The current software is unable to provide more 'intelligent' forms and automation, and there is no option to devleop these within the current provision. If an alternative provider is appointed to deliver these additional requirements, they would need to purchase the current suppliers MRI APIs to allow integration with their software. This integration exceeds the cost of the software and may incur additional risks associated with compatibility. In varying the curretn contract so that the supplier provides both the forms and automation solution as well as the back office software reduces the risk of compatibility issues when system upgrades are undertaken, as well as reducing the time required to test changes to either system. Using third party forms and automation would require significant additional testing at every upgrade one either side, and any issues would have a lead time for resolution. Furthermore, any issues that caused failure of the forms would create significant disruption for the service. The proposal to modify the existing contract also includes a templating solution. Whilst this is provided by a third party, this is contracted through the current supplier and is the preferred solution for templating. This, as with the forms, reduces the risk of compatibility issues and ensures support from a single provider for all products. The modification is compliant with Regulation 72(1)(b) Public Contracts Regulations 2015 - for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, provided that any increase in price does not exceed 50% of the value of the original contract. This modification is therefore permitted under the Public Contract Regulations.

Procurement Information

This contract was originally awarded via Framework : Kent Commercial Services Framework Agreement - Managed Services Y20023. This framework was awarded under Notice 2021/S 000-032315

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-066d2e
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/024450-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: Award Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Limited
Procurement Method Details: Award procedure without prior publication of a call for competition
Tender Suitability: Not specified
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions: 72 - IT services: consulting, software development, Internet and support
CPV Codes: 72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: £1,457,198 £1M-£10M

Notice Dates

Publication Date: 18 Mar 20262 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 13 Mar 20263 weeks ago
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Not Specified
Awards Status: Active
Contracts Status: Active

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: PETERBOROUGH CITY COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: PETERBOROUGH
Postcode: PE2 8TY
Post Town: Peterborough
Country: England
Major Region (ITL 1): TLH East (England)
Basic Region (ITL 2): TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3): TLH41 Peterborough
Delivery Location: TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority: Peterborough
Electoral Ward: Fletton and Stanground
Westminster Constituency: North West Cambridgeshire

Supplier Information

Number of Suppliers: 1
Supplier Name: MRI SOFTWARE

Further Information

Notice URLs

https://www.peterborough.gov.uk/

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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