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Festive Lighting

Renfrewshire Council

This public procurement record has 3 releases in its history.

Award

12 Aug 2026 at 12:09

Award Notice
Tender

09 Apr 2026 at 14:36

Tender Notice
Planning

18 Mar 2026 at 11:07

Planning Notice
Summary of the contracting process

Renfrewshire Council procured festive lighting installation and associated maintenance services in Renfrewshire. The requirement covers storing festive-lighting equipment, repairing and maintaining it, and erecting and removing the displays at the appropriate times. It is a public-lighting services contract, also covering lighting equipment, commissioning of public-lighting installations and related repair and maintenance. The council is both the buyer and the organisation managing the procurement. The work is intended for the council’s festive-lighting service rather than for a new lighting supply alone, so relevant suppliers should be able to provide an end-to-end operational service covering equipment, storage, maintenance and seasonal installation and removal.

The procurement is complete and was run as an open procedure. One supplier, Field and Lawn Ltd, was awarded the contract, which is recorded as active and was signed on 27 July 2026. The contract value is £740,000 excluding any unreported additional amounts. The planned contract duration is 1,080 days, with one possible renewal of up to 12 months on one occasion. Bids were due by 8 May 2026 at noon, with bid opening and the award period starting at the same time. Evaluation was based on quality and price, weighted 30% and 70% respectively. The tender record marks the single lot as cancelled, despite the active award and contract being recorded against it.

This procurement demonstrates demand from Renfrewshire Council for a supplier capable of delivering a complete seasonal lighting service rather than isolated installation work. A credible competitor would need practical capacity to store, inspect, repair, maintain, erect and de-erect festive displays, with reliable planning for time-critical seasonal activity. The requirement also points to the need for suitable health and safety systems, insurance, equalities compliance, anti-collusion and prompt-payment policies, and the ability to provide the requested supporting certificates and questionnaires. Suppliers should be prepared to identify proposed domestic subcontractors and, where relevant, provide a parent-company guarantee and BACS details. The successful bidder was an SME, indicating that this scale and service model can be delivered by a suitably resourced smaller business.

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Notice Information

Notice Title

Festive Lighting

Notice Description

Renfrewshire Council is inviting contractors to submit bids for festive lighting installation (the service). The service will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. The purpose of this Prior Information Notice is to allow Renfrewshire Council to engage with the marketplace to carry out a soft-market testing exercise. The Council would like to understand the current level of interest in the market for a tender of this nature and gather some information about the marketplace itself. Interested contractors are invited to register their interest via this notice.

Lot Information

Lot 1

Renfrewshire Council is inviting contractors to submit bids for festive lighting installation (the service). The service will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. The purpose of this Prior Information Notice is to allow Renfrewshire Council to engage with the marketplace to carry out a soft-market testing exercise. The Council would like to understand the current level of interest in the market for a tender of this nature and gather some information about the marketplace itself. Interested contractors are invited to register their interest via this notice.

Renewal: one period of up to 12 months on one occasion

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066d35
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076691-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

31500000 - Lighting equipment and electric lamps

34928500 - Street-lighting equipment

50000000 - Repair and maintenance services

50232000 - Maintenance services of public-lighting installations and traffic lights

50232100 - Street-lighting maintenance services

50232110 - Commissioning of public lighting installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£740,000 £500K-£1M

Notice Dates

Publication Date
12 Aug 20261 months ago
Submission Deadline
8 May 2026Expired
Future Notice Date
25 Mar 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

Field and Lawn

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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