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Bed Based Digital Care Records System

Bolton Metropolitan Borough Council

This public procurement record has 2 releases in its history.

Award

17 Jul 2026 at 18:29

UK6 - Contract Award Notice
Tender

18 Mar 2026 at 12:31

UK4 - Tender Notice
Summary of the contracting process

Bolton Metropolitan Borough Council procured a bed-based digital care records system for managing beds across its intermediate care bed bases in Bolton. The system is intended to manage a constantly changing list of service users, provide archiving, and support medication management and administration. This is a software and information systems requirement, with associated care-service functionality. The council is the buying organisation and appointed one contractor. The work is delivered in Bolton, within the United Kingdom. The requirement combines digital record management with operational support for intermediate care services, so it is relevant to suppliers of care-sector software, bed management platforms, digital care records, medication administration systems and related implementation or support services.

The procurement is complete and was awarded on 17 July 2026 to DECAURA LIMITED. It used a below-threshold open competition under a Competitive Flexible Process, with one lot and one contractor. The awarded value is £40,000 gross. The awarded contract period runs from 3 August 2026 to 2 August 2029, with an option to extend to 2 August 2031. The original estimated value was £80,000 gross. The tender deadline was 17 April 2026 at 4pm, and the enquiry deadline was 10 April 2026 at 4pm. Thirteen bids were received, all from SMEs. Evaluation weighted quality at 45%, social value at 20% and price at 35%. The lot was suitable for SMEs and voluntary, community or social enterprises.

This award demonstrates a defined requirement for digital care-record technology supporting intermediate care bed bases, changing service-user records, archiving, medication management and administration. A credible future competitor would need a reliable software platform that can manage bed capacity and records in a live care setting, with practical workflows for staff and safe handling of medication information. Relevant suppliers include care-management software providers, health and social-care technology companies, bed-management specialists and implementation partners able to configure, support and maintain such systems. The competition attracted 13 bids, all from SMEs, indicating that the requirement can be pursued by smaller specialist businesses. Strong quality evidence and a clear social-value offer would matter materially alongside price.

How relevant is this notice?

Notice Information

Notice Title

Bed Based Digital Care Records System

Notice Description

The Borough Council of Bolton ("the Authority") is prepared to receive tenders for an Bed Based Digital Care Records System which will be subject to the information, specification and tender package enclosed. This procurement exercise is being run as a Competitive Flexible Process under the Procurement Act 2023. The Authority will appoint a single (1) contractor on to the Contract. The tender is to provide a Digital Care Record System to manage beds across the intermediate care bed bases for Bolton Council. The system must be able to handle a constantly changing list of service users, have archiving ability and must support medication management and administration. It is intended for the Contract to commence on 1 August 2026 for a period of three (3) years. There is the option to extend for a further two (2) years.

Lot Information

Lot 1

Renewal: A break clause after three years allows the Authority to review the provider and opt to extend for a further two (2) years, but only if the provider continues to meet the contractual requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066d73
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068011-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

85 - Health and social work services

CPV Codes

48000000 - Software package and information systems

85112200 - Outpatient care services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
£40,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20262 months ago
Submission Deadline
17 Apr 2026Expired
Future Notice Date
Not specified
Award Date
17 Jul 20262 months ago
Contract Period
3 Aug 2026 - 2 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bolton Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOLTON
Postcode
BL1 1RU
Postcode Area
Bolton
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD36 Greater Manchester North West
Delivery Location
TLD North West (England)
Local Authority
Bolton
Electoral Ward
Queens Park & Central
Westminster Constituency
Bolton North East

Supplier Information

Number of Suppliers
1
Supplier Name

DECAURA LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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