Notice Information
Notice Title
Bed Based Digital Care Records System
Notice Description
The Borough Council of Bolton ("the Authority") is prepared to receive tenders for an Bed Based Digital Care Records System which will be subject to the information, specification and tender package enclosed. This procurement exercise is being run as a Competitive Flexible Process under the Procurement Act 2023. The Authority will appoint a single (1) contractor on to the Contract. The tender is to provide a Digital Care Record System to manage beds across the intermediate care bed bases for Bolton Council. The system must be able to handle a constantly changing list of service users, have archiving ability and must support medication management and administration. It is intended for the Contract to commence on 1 August 2026 for a period of three (3) years. There is the option to extend for a further two (2) years.
Lot Information
Lot 1
Renewal: A break clause after three years allows the Authority to review the provider and opt to extend for a further two (2) years, but only if the provider continues to meet the contractual requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-066d73
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/024559-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £80,000 Under £100K
- Lots Value
- £80,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Mar 20264 days ago
- Submission Deadline
- 17 Apr 20264 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Jul 2026 - 31 Jul 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BOLTON METROPOLITAN BOROUGH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- BOLTON
- Postcode
- BL1 1RU
- Post Town
- Bolton
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD3 Greater Manchester
- Small Region (ITL 3)
- TLD36 Greater Manchester North West
- Delivery Location
- TLD North West (England)
-
- Local Authority
- Bolton
- Electoral Ward
- Queens Park & Central
- Westminster Constituency
- Bolton North East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/024559-2026
18th March 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-066d73-2026-03-18T12:31:50Z",
"date": "2026-03-18T12:31:50Z",
"ocid": "ocds-h6vhtk-066d73",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PBJZ-9785-JTLD",
"name": "Bolton Metropolitan Borough Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PBJZ-9785-JTLD"
},
"address": {
"streetAddress": "Town Hall, Victoria Square",
"locality": "Bolton",
"postalCode": "BL1 1RU",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD36"
},
"contactPoint": {
"email": "corporate.procurement@bolton.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.bolton.gov.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PBJZ-9785-JTLD",
"name": "Bolton Metropolitan Borough Council"
},
"tender": {
"id": "TC108",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Bed Based Digital Care Records System",
"description": "The Borough Council of Bolton (\"the Authority\") is prepared to receive tenders for an Bed Based Digital Care Records System which will be subject to the information, specification and tender package enclosed. This procurement exercise is being run as a Competitive Flexible Process under the Procurement Act 2023. The Authority will appoint a single (1) contractor on to the Contract. The tender is to provide a Digital Care Record System to manage beds across the intermediate care bed bases for Bolton Council. The system must be able to handle a constantly changing list of service users, have archiving ability and must support medication management and administration. It is intended for the Contract to commence on 1 August 2026 for a period of three (3) years. There is the option to extend for a further two (2) years.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 80000,
"amount": 80000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "goods",
"aboveThreshold": false,
"submissionMethodDetails": "www.the-chest.org.uk",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2026-04-17T16:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2026-04-10T16:00:00+01:00"
},
"otherRequirements": {
"reservedParticipationLocation": {
"gazetteer": {
"scheme": "GB-ONS",
"identifiers": [
"K02000001"
]
}
}
},
"lots": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 80000,
"amount": 80000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 45,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 35,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-08-01T00:00:00+01:00",
"endDate": "2029-07-31T23:59:59+01:00",
"maxExtentDate": "2031-07-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "A break clause after three years allows the Authority to review the provider and opt to extend for a further two (2) years, but only if the provider continues to meet the contractual requirements."
}
}
],
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"url": "https://procontract.due-north.com/Advert?advertId=74facec1-b322-f111-813c-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21"
},
{
"id": "024559-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/024559-2026",
"datePublished": "2026-03-18T12:31:50Z",
"format": "text/html"
}
]
},
"language": "en"
}