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Supply and Delivery of Bulk Fuels

ScotRail Trains Limited

This public procurement record has 2 releases in its history.

Award

04 Sep 2026 at 08:17

Award Notice
Tender

19 Mar 2026 at 12:21

Tender Notice
Summary of the contracting process

ScotRail Trains Limited procured the supply and delivery of bulk fuels for UK railway vehicles and depot heating. The requirement covered approximately 35 million litres of marked gas oil, dyed and marked in accordance with HM Customs and Excise Regulations and compliant with BS EN590, plus approximately 200,000 litres of BS EN590 diesel for heating. Deliveries were required to seven locations: Eastfield, Corkerhill, Cadder Yard and Shields depots in Glasgow; Haymarket Depot in Edinburgh; Inverness Depot; and Perth Depot. The procurement falls within fuel supply, specifically gas oils (CPV 09134000), and was divided into seven depot-specific lots. ScotRail Trains Limited acted as the buyer and central purchasing body.

The procurement has been awarded and the seven contracts were signed on 2 September 2026. The contract commencement date was 7 October 2026. Each lot had an initial 12-month term, stated as 360 days, with an option to extend by a further 12 months. The estimated total procurement value was £25,000,000. It used a selective, negotiated procedure with a prior call for competition, with successive reduction and five candidates invited to the second stage. The tender submission deadline was 23 April 2026 at 12:00, and invitations were due on 8 May 2026. Bids had to remain valid for 150 days. Variants were not permitted, and submissions were electronic in English. Awards were made for all seven lots, with active contracts recorded for each.

This requirement demonstrates recurring, multi-site demand for high-volume fuel distribution to a rail operator. Suppliers well placed for comparable work would need dependable access to marked and dyed gas oil, the ability to supply fuel compliant with BS EN590, and robust logistics for scheduled deliveries to railway depots across Glasgow, Edinburgh, Inverness and Perth. Credible competitors would need to manage separate depot requirements, including both traction fuel for railway vehicles and diesel for heating, while meeting HM Customs and Excise marking requirements. The procurement route indicates that suppliers should be capable of participating in a selective negotiated competition, progressing through a reduced candidate field and submitting electronically. Operational capacity, fuel quality assurance and reliable depot delivery arrangements are central to competing when this requirement returns.

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Notice Information

Notice Title

Supply and Delivery of Bulk Fuels

Notice Description

ScotRail Trains Ltd has a requirement for the supply and delivery of 35 million litres (approx.) of Marked Gas Oil to BS EN590 for use in UK Railway vehicles to 6 delivery locations in Edinburgh, Glasgow (3), Inverness and Perth and for the supply and delivery of 200,000 litres of Diesel to BS EN590 for heating purposes to 1 delivery location in Glasgow. The contract commencement date is 7th October 2026.

Lot Information

Supply and Delivery of Marked Gas Oil to Corkerhill Depot, Glasgow

The supply and delivery of 4.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Supply and Delivery of Marked Gas Oil to Cadder Yard, Glasgow

The supply and delivery of 2.5 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12-months.

Renewal: The contract term may be extended by an additional 12 months.

Supply and Delivery of Marked Gas Oil to Inverness Depot, Inverness

The supply and delivery of 7.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Supply and Delivery of Marked Gas Oil to Perth Depot, Perth

The supply and delivery of 5.5 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months.

Supply and Delivery of Diesel for Heating to Shields Depot, Glasgow

The supply and delivery of 200,000 (Two hundred Thousand) litres (approx) per annum of Diesel for heating purposes to EN BS590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Supply and Delivery of Marked Gas Oil to Haymarket Depot, Edinburgh

The supply and delivery of 11.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months.

Supply and Delivery of Marked Gas Oil to Eastfield Depot, Glasgow

The supply and delivery of 4.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066ed2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083694-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

CPV Codes

09100000 - Fuels

09134000 - Gas oils

Notice Value(s)

Tender Value
£25,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
23 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ScotRail Trains Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM75 City of Edinburgh, TLM77 Perth and Kinross, and Stirling, TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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