Notice Information
Notice Title
SAP Cloud Services and Associated Subscriptions
Notice Description
Transport for London (TfL) will award a 12 month, like for like renewal of its existing SAP cloud software subscriptions and on-prem license software maintenance support. For cloud subscriptions, products including Ariba, SuccessFactors/SAC, CPEA, and Identity Access Governance services. For on-prem license maintenance product support includes SAP Payroll, S4/HANA Enterprise Management and Data Management. This renewal is based on no expansion of scope, no increase in consumption metrics, and no structural changes to the existing license footprint.
Procurement Information
Single supplier - technical reasons (1) Direct Award - Conditions met The SAP Cloud Licenses and Associated Services will be a direct award under section 41 and Schedule 5 Procurement Act 2023. This is on the basis that only SAP can supply the services required due to the following conditions being met: Schedule 5, Paragraph 6 (a) due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required; and (b) there are no reasonable alternatives to those goods, services or works. * TfL's current Enterprise Resource Planning (ERP) solution provides TfL necessary functionality through critical licenses. Cloud subscription examples include Ariba, Success Factors, CPEA. On-prem licenses include: SAP Payroll Processing, SAP Bank Communication Management, SAP Data Services. These components form the core of TfL's operational and financial processing landscape. Their extensive embedded use across Payroll, HR, Procurement and Finance means that any interruption, incompatibility or delay in renewal would materially impact TfL's ability to operate safely and legally. * TfL's reliance on the SAP-based ERP system and the operational and business-critical modules mentioned above mean that they must be renewed, so that they are supported in the long term. This reliance is not just functional but architectural: TfL's entire ERP ecosystem has been designed, customised and integrated around SAP's proprietary technologies, data models, workflows, and interfaces. Maintaining long-term support, security patching, and guaranteed interoperability therefore requires direct continuation of SAP-provided licensing. * Although there is potential for SAP's resellers to provide the necessary licenses with SAP product, this is conditional on their being approved by SAP. In addition, any reseller would commercially only be likely to provide those services if TfL were to commit to additional "wrap-around" services at extra cost (plus general on-costs). Even if resellers were used, they would ultimately be dependent on SAP as the OEM for activation, support, and assurance of licence validity. This introduces commercial inefficiency, potential dependency risk, and unnecessary service layering. * To use a reseller would also be sub-optimal as it would add an extra layer of contract management, together with the costs of unnecessary additional services. * Given that TfL's SAP ERP estate and components are highly customised, SAP's associated experience and know-how in supporting TfL specifically is unique. Accordingly, TfL has no option but to commit to the necessary licenses to ensure that business-critical ERP tools, remain interoperable and can be supported in future. * The facts explained above mean that any competition for these essential licenses with SAP product is effectively absent. SAP is the sole entity technically capable of supplying, validating, updating, integrating and supporting the licences and cloud services required for TfL's existing ERP system. Any alternative procurement route would fail to meet TfL's operational, technical, and continuity-of-service requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0670b5
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/032919-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48451000 - Enterprise resource planning software package
72212451 - Enterprise resource planning software development services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £6,700,000 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 10 Apr 20261 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 20 Mar 20262 months ago
- Contract Period
- 21 Apr 2026 - 31 Mar 2027 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- TRANSPORT FOR LONDON
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- E20 1JN
- Post Town
- East London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI41 Hackney and Newham
- Delivery Location
- Not specified
-
- Local Authority
- Newham
- Electoral Ward
- Stratford Olympic Park
- Westminster Constituency
- Stratford and Bow
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/032919-2026
10th April 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/025934-2026
20th March 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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