D3 Tenders | Stage Infrastructure Preliminary Market Engagement

Notice Information

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Notice Title

Stage Infrastructure Preliminary Market Engagement

Notice Description

The management and operation of the Paddocks Community Centre, a community venue in Canvey Island that has recently undergone a PS2.3 million refurbishment. The Mercury Hall has a capacity of 500 seated / 560 standing and hosts a wide variety of events including DJ nights, tribute shows, comedy evenings, bingo, fitness classes, amateur and school theatre productions, pantomime, and meetings.The Council now wishes to procure a contractor to design, supply and install a complete stage technical infrastructure package. The scope includes: a flying and rigging system (motorised and manual elements, with LOLER certification at handover); a full stage lighting system with wash and profile fixtures, dimmable house lighting, and a front-of-house lighting desk with backstage simple controls; a professional sound system including a digital FOH desk, digital multicore, radio microphones, monitor wedges, DI boxes, and an assistive listening device; a motorised projection screen and suitable projector with HDMI connectivity; wireless communications headsets; all associated cabling, power distribution, and control systems. The system must cater for events ranging from simple fitness classes operated without a technician through to full theatrical productions, and should be future-proofed for at least ten years.

Planning Information

Castle Point Borough Council, supported by the Essex Procurement Partnership (EPP), is undertaking a pre-procurement market engagement exercise for the supply and installation of professional-grade stage technical infrastructure at the Mercury Hall, Paddocks Community Centre, Canvey Island, Essex. The Paddocks Community Centre has recently undergone a £2.3 million refurbishment. The Mercury Hall has a capacity of 500 seated / 560 standing and hosts a diverse programme of events including DJ nights, tribute shows, comedy evenings, bingo, fitness classes, amateur and school theatre productions, pantomime, and meetings. The Council wishes to procure a contractor to design, supply and install a complete stage technical infrastructure package. The scope includes: a flying and rigging system (motorised and manual elements, with LOLER certification at handover); a full stage lighting system with wash and profile fixtures, dimmable house lighting, and a front-of-house lighting desk with backstage simple controls; a professional sound system including a digital FOH desk, digital multicore, radio microphones, monitor wedges, DI boxes, and an assistive listening device; a motorised projection screen and suitable projector with HDMI connectivity; wireless communications headsets; and all associated cabling, power distribution, and control systems. The system must serve events ranging from simple fitness classes operated without a technician through to full theatrical productions, and should be future-proofed for at least ten years. The estimated budget for the project is £80,000-£95,000 for supply and installation, with a separate anticipated annual servicing requirement of approximately £1,500 per annum. HOW TO RESPOND: Please download the Market Engagement questionnaire document attached by following this link: https://procontract.due-north.com/Procurer/Advert/View?advertId=8e147aee-be26-f111-813c-005056b64545&fromAdvertEvent=True Complete all relevant sections and return your response via the Procontract messaging function for project EPP0344 by the deadline below. Participation in this market engagement is voluntary and will not advantage or disadvantage any organisation in any future procurement process. KEY DATES: Market Engagement Issued: 23 March 2026 Response Deadline: 7 April 2026 (12:00 noon) Tender Published (via Procontract): 13 April 2026 Site Visit: 24 April 2026 Tender Closes: 8 May 2026 Evaluation Complete: 26 May 2026 Contract Award and commencement: June 2026 CLARIFICATIONS: Any questions or requests for clarification should be submitted through the Procontract messaging function under project reference EPP0344. All clarification responses will be shared with all registered respondents (with any confidential information redacted). EPP and Castle Point Borough Council reserve the right to decline to answer any question if doing so would jeopardise a future procurement exercise. DISCLAIMER: This market engagement is for information-gathering purposes only. It is not an invitation to tender, a request for quotation, or a pre-qualification questionnaire. No contractual commitment will result from this exercise. The Council's current assessment is that a Procurement Act 2023 Open Tender will be the most appropriate route to market for the formal procurement, which will be published separately on Procontract under the same reference (EPP0344).

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06720d
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/026544-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: SME
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

51 - Installation services (except software)

CPV Codes

31500000 - Lighting equipment and electric lamps

32322000 - Multimedia equipment

32342400 - Acoustic devices

44212320 - Miscellaneous structures

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value: £100,000 £100K-£500K
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 23 Mar 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: 7 Apr 20263 days to go
Award Date: Not specified
Contract Period: 7 Jun 2026 - 10 Jul 2026 1-6 months
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: CASTLE POINT BOROUGH COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: BENFLEET
Postcode: SS7 1TF
Post Town: Southend-on-Sea
Country: England
Major Region (ITL 1): TLH East (England)
Basic Region (ITL 2): TLH3 Essex
Small Region (ITL 3): TLH37 Essex Thames Gateway
Delivery Location: TLH36 Heart of Essex
Local Authority: Castle Point
Electoral Ward: Thundersley South
Westminster Constituency: Castle Point

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/026544-2026
23rd March 2026 - Preliminary market engagement notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/026543-2026
23rd March 2026 - Preliminary market engagement notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/026523-2026
23rd March 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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