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Grounds Maintenance, Cardiff University

Cardiff University

This public procurement record has 3 releases in its history.

Award

02 Sep 2026 at 14:00

UK6 - Contract Award Notice
Tender

29 Apr 2026 at 08:24

UK4 - Tender Notice
Planning

24 Mar 2026 at 08:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff University procured grounds maintenance services for its campus and wider estate in Cardiff. The requirement covers regular maintenance, keeping walkways, parking areas and entrances clean, maintaining safe access during snow and ice, sustainable landscaping, seasonal enhancements, tree and shrub care, and waste management. The service is intended to support an attractive, stimulating and biodiverse external environment for students and staff, including teaching and learning activities and wellbeing. This is a services contract, classified under CPV 77314000, with Cardiff University as the buying organisation. The work is suitable for grounds maintenance contractors able to manage university estate landscaping and associated outdoor areas in Cardiff. The requirement is a single lot and is identified as suitable for small and medium-sized enterprises.

The procurement is complete and the contract was awarded on 2 September 2026 to Bidvest Noonan (UK) Limited. The awarded value is £1,216,294.62 excluding VAT, or £1,459,553.54 including VAT. The contract runs from 1 October 2026 to 30 September 2029, with two optional 12-month extensions, allowing a maximum end date of 30 September 2031. Cardiff University used an open procedure, with submissions accepted electronically in English or Welsh. Seven bids were received and six reached the final stage, including two from SMEs. Evaluation weighted price at 60%, quality at 30% and responsible procurement at 10%. Economic and technical selection requirements were set out in the invitation-to-tender documents. The contract is covered by the GPA.

This award shows a substantial, recurring requirement for integrated grounds maintenance across a university campus. A credible future competitor would need the operational capacity to deliver planned routine maintenance, seasonal landscaping, tree and shrub care, waste management and rapid responses that keep paths, entrances and car parks safe in severe weather. Experience of maintaining complex institutional or educational estates would help demonstrate an understanding of public-facing sites, teaching environments and staff and student wellbeing. Strong sustainable landscaping and biodiversity practices are important, as are robust scheduling, quality control and customer-focused service management. Suppliers should also be able to evidence responsible procurement and meet the economic and technical standards required for a major public-sector service contract. The opportunity is explicitly suitable for SMEs, including capable regional grounds maintenance providers.

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Notice Information

Notice Title

Grounds Maintenance, Cardiff University

Notice Description

Grounds Maintenance contractor for Cardiff University. An attractive campus will help to encourage students and staff to study and work at Cardiff University. The landscape and external environment are potentially a productive teaching and learning resource, particularly for departments such as Biology and Environment. An attractive and stimulating environment promoting staff and student wellbeing, having a positive effect on mental health. Being able to enjoy the external environment can help both staff and students cope with the stresses of work and study. Enhancing the natural landscape to encourage biodiversity, wildlife to thrive and develop across the estate. Grounds maintenance should be consistent with the good practice and standards as follows: Page 2 to 6 * Develop a Regular Maintenance Schedule. * Keep Walkways, Parking Spaces and Entryways Clean. * In extreme weather condition pathways, entrances, and car parks remain safe and free from the hazards of snow and ice. * Use Sustainable Landscaping Practices. * Investing in in Seasonal Enhancements. * Ensure Proper Tree and Shrub Care. * Implementing a Waste Management Strategy

Planning Information

The University are undertaking a Pre-Market engagement event for provision of a contractor for University Grounds Maintenance. An attractive campus will help to encourage students and staff to study and work at Cardiff University. The landscape and external environment are potentially a productive teaching and learning resource, particularly for departments such as Biology and Environment. An attractive and stimulating environment promoting staff and student wellbeing, having a positive effect on mental health. Being able to enjoy the external environment can help both staff and students cope with the stresses of work and study. Enhancing the natural landscape to encourage biodiversity, wildlife to thrive and develop across the estate. Grounds maintenance should be consistent with the good practice and standards as follows: • Develop a Regular Maintenance Schedule. • Keep Walkways, Parking Spaces and Entryways Clean. • In extreme weather condition pathways, entrances, and car parks remain safe and free from the hazards of snow and ice. • Use Sustainable Landscaping Practices. • Investing in in Seasonal Enhancements. • Ensure Proper Tree and Shrub Care. • Implementing a Waste Management Strategy. The objectives for the engagement are: To establish the level of interest in the tender opportunity To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements.​ To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. The Pre-market engagement event will be held on 13th April 2026 at 2pm via Teams Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 9th April 2026 - Teams invitations will be issued once this deadline has passed. The University reserves the right to reject an application to attend sent after this time. All presentation documentation, questions and answers will be published on the e-tendering portal following the pre-market engagement event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067229
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083074-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£1,104,166 £1M-£10M
Lots Value
£1,104,166 £1M-£10M
Awards Value
£1,216,294 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20261 months ago
Submission Deadline
22 Jun 2026Expired
Future Notice Date
29 Apr 2026Expired
Award Date
2 Sep 20261 months ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
2031-04-28

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3AT
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

Bidvest Noonan (UK) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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