Grounds Maintenance, Cardiff University

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-067229-2026-04-29T08:24:15+01:00",
    "date": "2026-04-29T08:24:15+01:00",
    "ocid": "ocds-h6vhtk-067229",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHVT-4343-HWYR",
            "name": "Cardiff University",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHVT-4343-HWYR"
            },
            "address": {
                "streetAddress": "Procurement Services",
                "locality": "Cardiff",
                "postalCode": "CF24 4HQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Julie Price",
                "email": "Pricejk@cardiff.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHVT-4343-HWYR",
        "name": "Cardiff University"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The University are undertaking a Pre-Market engagement event for provision of a contractor for University Grounds Maintenance. An attractive campus will help to encourage students and staff to study and work at Cardiff University. The landscape and external environment are potentially a productive teaching and learning resource, particularly for departments such as Biology and Environment. An attractive and stimulating environment promoting staff and student wellbeing, having a positive effect on mental health. Being able to enjoy the external environment can help both staff and students cope with the stresses of work and study. Enhancing the natural landscape to encourage biodiversity, wildlife to thrive and develop across the estate. Grounds maintenance should be consistent with the good practice and standards as follows: * Develop a Regular Maintenance Schedule. * Keep Walkways, Parking Spaces and Entryways Clean. * In extreme weather condition pathways, entrances, and car parks remain safe and free from the hazards of snow and ice. * Use Sustainable Landscaping Practices. * Investing in in Seasonal Enhancements. * Ensure Proper Tree and Shrub Care. * Implementing a Waste Management Strategy. The objectives for the engagement are: To establish the level of interest in the tender opportunity To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements. To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. The Pre-market engagement event will be held on 13th April 2026 at 2pm via Teams Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 9th April 2026 - Teams invitations will be issued once this deadline has passed. The University reserves the right to reject an application to attend sent after this time. All presentation documentation, questions and answers will be published on the e-tendering portal following the pre-market engagement event.",
                "dueDate": "2026-04-09T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "026566-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026566-2026",
                "datePublished": "2026-03-24T08:06:47Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CU.2169.JP",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Grounds Maintenance, Cardiff University",
        "description": "This Procurement is for a Grounds Maintenance contractor for Cardiff University. An attractive campus will help to encourage students and staff to study and work at Cardiff University. The landscape and external environment are potentially a productive teaching and learning resource, particularly for departments such as Biology and Environment. An attractive and stimulating environment promoting staff and student wellbeing, having a positive effect on mental health. Being able to enjoy the external environment can help both staff and students cope with the stresses of work and study. Enhancing the natural landscape to encourage biodiversity, wildlife to thrive and develop across the estate. Grounds maintenance should be consistent with the good practice and standards as follows: * Develop a Regular Maintenance Schedule. * Keep Walkways, Parking Spaces and Entryways Clean. * In extreme weather condition pathways, entrances, and car parks remain safe and free from the hazards of snow and ice. * Use Sustainable Landscaping Practices. * Investing in in Seasonal Enhancements. * Ensure Proper Tree and Shrub Care. * Implementing a Waste Management Strategy.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1325000,
            "amount": 1104166.65,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 1325000,
                    "amount": 1104166.65,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Responsible Procurement",
                            "description": "Responsible Procurement",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As stated in the ITT documents"
                        },
                        {
                            "type": "technical",
                            "description": "As stated in the ITT documents"
                        }
                    ]
                },
                "renewal": {
                    "description": "2 x 12 month extension options"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-29T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home Access to the Procurement documents on In-Tend will close on 25th May 2026 in order for site visits to take place before tenders are submitted (full details are contained the ITT documents).",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-22T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-25T00:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-30T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "038891-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/038891-2026",
                "datePublished": "2026-04-29T08:24:15+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-04-28T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}