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SPS-02331 Grounds Maintenance Central Area

Scottish Prison Service

This public procurement record has 3 releases in its history.

Award

16 Sep 2026 at 14:27

Award Notice
TenderUpdate

13 Apr 2026 at 09:16

Tender Notice
Tender

25 Mar 2026 at 12:45

Tender Notice
Summary of the contracting process

The Scottish Prison Service procured grounds maintenance services for HMP & YOI Stirling, HMP Glenochil and HMP Perth in the Central Area. The requirement covers routine horticultural and estate-maintenance work intended to keep prison grounds safe, clean and consistently well presented. Core tasks include grass cutting and edging, meadow and turf maintenance, shrub, herbaceous and rose-bed care, hedge and young-tree maintenance, litter picking, leaf clearance, weed control on hard surfaces, and winter maintenance including snow clearance. The work requires standards consistent with good horticultural practice across all three sites. The buyer is the Scottish Prison Service, a national public agency responsible for the prison estate. The service category is grounds maintenance, covering ongoing practical horticultural care rather than construction or landscaping works.

The procurement has reached award and contract stage. It used an open procedure, with electronic submission, and the tender was evaluated on quality and price: technical quality carried 40% and price 60%. The tender deadline and bid opening were originally 30 April 2026 at 14:00, then amended to 6 May 2026 at 14:00 because of site-visit availability. The contract was awarded to GMCB Ltd and signed on 12 August 2026. The active contract value is £345,262.03; the original estimated procurement value was £500,000. The contract duration is 1,080 days, with provision for an extension of up to three years. Nine bids were received, all from SMEs, and all were submitted electronically.

This procurement demonstrates demand from the Scottish Prison Service for a capable grounds-maintenance contractor able to deliver consistent horticultural standards across multiple secure sites. Relevant suppliers would need practical expertise in grass, meadow, turf, beds, roses, hedges and young trees, together with reliable litter, leaf, hard-surface weed-control and winter-maintenance services. The requirement suits a business with the workforce, equipment, supervision and operational resilience to maintain three sites and respond to seasonal work, including snow clearance. Credibility would also depend on demonstrating turnover across the previous two financial years and carrying employer’s compulsory liability insurance of £5 million and public liability insurance of £1 million. The evaluation shows that technical quality matters alongside price, so documented methods, service controls and evidence of dependable delivery would be important.

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Notice Information

Notice Title

SPS-02331 Grounds Maintenance Central Area

Notice Description

The Purchaser requires high quality grounds maintenance across 3 Sites, HMP & YOI Stirling, HMP Glenochil and HMP Perth (Central Area). All works must reflect best horticultural practice, ensure consistently high presentation standards, and maintain safe, clean, and visually appealing grounds.

Lot Information

Lot 1

Core Tasks - Routine Services Grass cutting; Grass edging; Meadow/Turf maintenance; Shrub & herbaceous bed maintenance; Rose bed maintenance; Hedge maintenance; Young tree maintenance; Cleaning of grounds (incl. litter picking, leaves, hard-surface weed control); and Winter maintenance and snow clearance.

Renewal: up to 3 years extension period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0673cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087810-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£345,262 £100K-£500K

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
30 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

GMCB Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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