PR-11056-PA Windows and Doors Long Term Contracts

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06741c-2026-03-25T15:46:44Z",
    "date": "2026-03-25T15:46:44Z",
    "ocid": "ocds-h6vhtk-06741c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQXH-2435-XGXM",
            "name": "Paragon Asra Housing Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXH-2435-XGXM"
            },
            "address": {
                "streetAddress": "Case House, 85-89 High Street",
                "locality": "Walton-on-Thames",
                "postalCode": "KT12 1DZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "name": "Jonathan Frowd",
                "email": "procurement@effefftee.co.uk",
                "telephone": "01689885080"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PRTJ-3918-WNWT",
            "name": "Faithorn Farrell Timms LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRTJ-3918-WNWT"
            },
            "address": {
                "streetAddress": "Central Court, 1 Knoll Rise",
                "locality": "Orpington",
                "postalCode": "BR6 0JA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI61"
            },
            "contactPoint": {
                "name": "FFT Procurement Team",
                "email": "procurement@effefftee.co.uk",
                "telephone": "01689885080"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Acting as procurement agents on behalf of PA Housing Limited"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQXH-2435-XGXM",
        "name": "Paragon Asra Housing Limited"
    },
    "tender": {
        "id": "ocds-h6vhtk-06741c",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PR-11056-PA Windows and Doors Long Term Contracts",
        "description": "PA Housing Limited are procuring their two long term contracts to deliver window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed. The maximum term of the Contract will be seven years. There will be two regional lots located within London and the South East. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Walton-on-Thames:-Windows%2C-doors-and-related-items./7R3Y5K22C4 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7R3Y5K22C4",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44221000",
                        "description": "Windows, doors and related items"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261320",
                        "description": "Guttering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421100",
                        "description": "Installation of doors and windows and related components"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421130",
                        "description": "Installation of doors and windows"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421131",
                        "description": "Installation of doors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421132",
                        "description": "Installation of windows"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ25",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ26",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44221000",
                        "description": "Windows, doors and related items"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261320",
                        "description": "Guttering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421100",
                        "description": "Installation of doors and windows and related components"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421130",
                        "description": "Installation of doors and windows"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421131",
                        "description": "Installation of doors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421132",
                        "description": "Installation of windows"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ25",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ26",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 33594000,
            "amount": 27995000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "https://www.delta-esourcing.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-05T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-23T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-08-31T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "title": "Surrey and South-West London",
                "description": "Lot 1 - The delivery of window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed.",
                "status": "active",
                "value": {
                    "amountGross": 24498000,
                    "amount": 20415000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "All Elements",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "All Elements",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the Tender Documents"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the Tender Documents"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-28T00:00:00+01:00",
                    "endDate": "2029-09-27T23:59:59+01:00",
                    "maxExtentDate": "2033-09-27T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will run for an initial three year period, but there will be option to extend the Contract for a further four years in two equal two year periods."
                }
            },
            {
                "id": "2",
                "title": "London and outlying areas",
                "description": "Lot 2 - The delivery of window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed.",
                "status": "active",
                "value": {
                    "amountGross": 9096000,
                    "amount": 7580000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "All Elements",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "All Elements",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the Tender Documents"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the Tender Documents"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-28T00:00:00+01:00",
                    "endDate": "2029-09-27T23:59:59+01:00",
                    "maxExtentDate": "2033-09-27T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will run for an initial three year period, but there will be option to extend the Contract for a further four years in two equal two year periods."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 1,
            "awardCriteriaDetails": "No Supplier can be awarded more than one lot. If a Supplier was to be top placed on both Lots they will be awarded Lot 1 as this has the greater value and Lot 2 will be awarded to the second placed Supplier on that lot. Although Suppliers can only be awarded a maximum of one lot, each successful lot Supplier will be required to have step in rights to the other lot. This is in the event that one of the successful Suppliers is failing to deliver the works required in that given lot. The period of time for the step in rights will be limited to 12-18 months to allow PA to re-procure, or for a shorter period to allow PA to rectify the failure. Suppliers are therefore required to submit for both lots."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "027462-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027462-2026",
                "datePublished": "2026-03-25T15:46:44Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "As set out in the Form of Contract."
        },
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: 1.Risk of legislative changes, regulatory changes or changes in law during the term of a Contract 2.Risk of unforeseen changes to delivery/operational standards 3.Risk of changes in technology, IT solutions or systems 4.Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services 5.Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis) 6.Risk of unforeseen political impact 7.Risk of unforeseen increase in property volume. 8.Risk of performance failure by one of the Contractors meaning the other Contractor has to step in for a period of time whilst PA either re-procure or rectify the issue in question."
    },
    "language": "en"
}