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(Maintenance of) Temperature Monitoring System (PS0345A/26)

Swansea Bay University Health Board

This public procurement record has 3 releases in its history.

AwardUpdate

01 Sep 2026 at 14:55

UK7 - Contract Details Notice
Award

13 Apr 2026 at 15:23

UK7 - Contract Details Notice
Award

26 Mar 2026 at 09:39

UK5 - Transparency Notice
Summary of the contracting process

Swansea Bay University Health Board bought maintenance of its Kelsius temperature monitoring system across four pathology hospital sites, including Prince of Wales Hospital. The service covers monitoring systems for fridges, freezers and incubators used in Laboratory Medicine, Histology, Blood Transfusion and Mortuary services. The system records temperatures at five-minute intervals and issues alerts when readings deviate. Maintenance includes annual calibration of sensors and probes to UKAS standard 17025:2017, supporting ISO 15189:2022 compliance and MHRA cold-chain requirements for blood transfusion. The work is a specialist repair and maintenance service for an established system that has been in place since 2009. NHS Wales Shared Services Partnership managed the procurement for the Health Board, with delivery in the Swansea Bay area of Wales.

This procurement has been awarded and the contract is active. It used a direct award below the applicable threshold, without competition. Kelsius Ltd was selected as supplier. The award was made on 1 September 2026 and has a gross value of £45,023.60 (£37,519.67 excluding VAT). The award period was 1 April 2026 to 31 March 2027. The signed contract is recorded as running from 2 September 2026 to 31 March 2027, with the same gross and net values, and was signed on 1 September 2026. There was one lot, covering the complete maintenance requirement. The procurement was evaluated as a below-threshold direct award rather than through a competitive tender; the published requirement focused on maintaining equipment reliability, patient safety, regulatory compliance and uninterrupted service delivery.

This requirement is relevant to suppliers specialising in maintenance of clinical temperature monitoring and alert systems, particularly in pathology, blood transfusion and mortuary environments. A credible future competitor would need the technical capability to service fridges, freezers and incubators across multiple hospital sites, respond to temperature deviations and maintain reliable five-minute monitoring. Experience with sensor and probe calibration to UKAS standard 17025:2017 would be important, alongside a practical understanding of ISO 15189:2022 laboratory requirements and MHRA cold-chain controls for blood transfusion. Suppliers should also be able to support an established Kelsius installation without disrupting laboratory or patient-facing services. The award demonstrates demand from Swansea Bay University Health Board for specialist, system-specific maintenance delivered at multi-site NHS scale.

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Notice Information

Notice Title

(Maintenance of) Temperature Monitoring System (PS0345A/26)

Notice Description

This is a 12-month maintenance contract for the Kelsius Temperature Monitoring System located across the Pathology 4 hospital sites of Swansea Bay University Health Board (incl POW). The system monitors all fridges, freezers, and incubators across Laboratory Medicine, Histology, Blood Transfusion, and Mortuary, recording temperatures at 5-minute intervals with alerts for deviations. Sensors/probes are calibrated annually to UKAS standard 17025:2017 to maintain ISO 15189:2022 compliance. Ongoing maintenance ensures equipment reliability, patient safety, regulatory compliance, and uninterrupted service delivery, including MHRA cold chain compliance for blood transfusion, with the system reliably in place since 2009 and inspected by MHRA and UKAS assessors.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067494
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082741-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£37,519 Under £100K
Contracts Value
£37,519 Under £100K

Notice Dates

Publication Date
1 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Sep 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swansea Bay University Health Board
Additional Buyers

NHS Wales Shared Services Partnership-Procurement Services

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORT TALBOT
Postcode
SA12 7BR
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL44 Neath Port Talbot
Delivery Location
Not specified
Local Authority
Neath Port Talbot
Electoral Ward
Baglan
Westminster Constituency
Aberafan Maesteg

Supplier Information

Number of Suppliers
1
Supplier Name

Kelsius

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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