Planning

Temporary Accommodation Occupancy Checks

LONDON BOROUGH OF NEWHAM

This public procurement record has 1 release in its history.

Planning

26 Mar 2026 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Newham is conducting a planning phase for a public procurement process titled "Temporary Accommodation Occupancy Checks," aimed at delivering vital services across various boroughs. Scheduled to start on 29th April 2026, this initiative seeks to employ suppliers to conduct unannounced occupancy checks and case reviews for approximately 7,900 households located in Newham and neighbouring regions. Currently at the planning stage, interested parties are invited to express interest by 22nd April 2026. The procurement, categorised under services, addresses market research as well as social work-related services, with a total project value of £99,000. The locale for this procurement specifically covers the United Kingdom, particularly focusing on Newham, East London boroughs, other London areas, and several locations outside London, such as Essex and Kent.

This tender presents substantial opportunities for businesses specialising in occupancy verification, housing audits, or similar fieldwork, particularly those with robust safeguarding and data protection policies. With a focus on social work services, successful bidders will demonstrate significant operational capacity to manage the scale and geographical spread of the project. Companies with enhanced DBS checks, proven experience, and adequate insurance coverage will find this contract suitable to expand their footprint. The project's need for interpretation services further opens doors for vendors serving diverse populations. Suppliers will engage in tasks ranging from occupancy checks to support needs assessments, offering potential areas for specialisation and expertise development.

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Notice Information

Notice Title

Temporary Accommodation Occupancy Checks

Notice Description

The London Borough of Newham is seeking expressions of interest from suitably experienced suppliers to deliver a programme of unannounced occupancy checks and case reviews for approximately 7,900 households in temporary accommodation, located across 49 local authority areas. The Council requires an external supplier to visit households, verify occupancy, assess property conditions, review housing options and support needs, and complete a standardised Case Review Form for each visit. Scope of Work *Unannounced occupancy checks: in-person visits to verify household composition against Council records, with full photographic and documentary evidence of every visit. *Case review form completion: completing the Council's standardised form covering household verification, property condition, financial circumstances, housing options, support needs, and required actions. *Three-attempt protocol: minimum three visit attempts at varied times before classifying a case as unable to contact; Council notified with full evidence of all attempts. *Weekly progress reports covering visits attempted and completed, unsuccessful cases, safeguarding escalations, and property issues. *Same-day safeguarding escalation for all concerns identified during visits. Geographical Coverage: Newham Households: 4,568 Adjacent East London (Redbridge, Barking & Dagenham, Havering, Waltham Forest, Tower Hamlets, Hackney) Households: 2,668 Other London boroughs Households: 220 Outside London (Essex, Kent, Surrey, Herts, Hants, Beds) Households: 436 Supplier Requirements: Interested suppliers must be able to demonstrate: *Enhanced DBS checks for all personnel carrying out visits. *Relevant experience of occupancy verification, tenancy audits, housing visits, or comparable fieldwork at scale (minimum two references from the last three years). *Robust safeguarding policies, data protection arrangements (UK GDPR compliant), and information security measures. *Operational capacity to deliver occupancy checks and case reviews across the geographical spread listed above. *Insurance cover: Public Liability (PS2m), Employer's Liability (PS2m), Professional Indemnity (PS1m). *Access to interpretation services for a diverse borough population.

Planning Information

If your organisation is interested and capable of delivering this service, please contact: Sujal.Patel@newham.gov.uk to express an interest and to obtain further information. To register with Delta or for further information about any of Newham's projects, please go to: https://newham.delta-esourcing.com/ Please Note: This is an expression of interest only and does not commit the Council to proceed to formal procurement or to award a contract. Respondents who express interest may be invited to submit a full proposal through a competitive Request for Quote process. The Council reserves the right, at its discretion, to invite some or all respondents to submit a proposal under the RFQ process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06753f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027972-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

85 - Health and social work services

CPV Codes

79310000 - Market research services

85300000 - Social work and related services

Notice Value(s)

Tender Value
£99,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
22 Apr 20263 weeks to go
Award Date
Not specified
Contract Period
28 Apr 2026 - 29 Apr 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF NEWHAM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E16 2QU
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Royal Albert
Westminster Constituency
West Ham and Beckton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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