DAERA - CAFRE SERVICING, REPAIR AND MAINTENANCE OF AGRICULTURAL MACHINERY

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0675bf-2026-03-26T17:02:39Z",
    "date": "2026-03-26T17:02:39Z",
    "ocid": "ocds-h6vhtk-0675bf",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLDR-5748-GBBJ",
            "name": "Department of Agriculture, Environment and Rural Affairs",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLDR-5748-GBBJ"
            },
            "address": {
                "streetAddress": "Clare House, 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies and Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House, 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery, Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland."
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLDR-5748-GBBJ",
        "name": "Department of Agriculture, Environment and Rural Affairs"
    },
    "tender": {
        "id": "ID 6307525",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DAERA - CAFRE SERVICING, REPAIR AND MAINTENANCE OF AGRICULTURAL MACHINERY",
        "description": "The Department of Agriculture, Environment and Rural Affairs (DAERA) (The Buyer) on behalf of the College of Agriculture, Food and Rural Enterprise (CAFRE) requires a contract for the provision of servicing, repair and maintenance of agricultural machinery to Greenmount Campus, Antrim, Abbey Farm, Antrim and to CAFRE Hill Farm, Glenwherry. The Buyer will be facilitating supplier site visits, on 2nd and 3rd April 2026 at selected locations as detailed within the Specification and Instructions to Tender. Suppliers must confirm if they wish to attend along with the details of a maximum of two attendees by message on etendersNI prior to 12pm 1st April 2026.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "16810000",
                        "description": "Parts of agricultural machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "16000000",
                        "description": "Agricultural machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 300000,
            "amount": 250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-22T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-13T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-29T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 300000,
                    "amount": 250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Qualitative Criteria: 20% weighting. Quantitative Criteria: 80% weighting. Please refer to the Instructions to Tender document for further information on all criteria. The Contracting Authority may during the process refine an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 - Compliance with the Specification Schedule",
                            "description": "Pass/Fail Criterion."
                        },
                        {
                            "type": "quality",
                            "name": "AC2 - Contract Management and Contingency Arrangements",
                            "description": "Weighting - 20%"
                        },
                        {
                            "type": "price",
                            "name": "AC3 - Total Routine Full-Service Charge",
                            "description": "Weighting - 40%"
                        },
                        {
                            "type": "price",
                            "name": "AC4 - Total Repair Rate for Non-Routine Work",
                            "description": "Weighting - 24%"
                        },
                        {
                            "type": "price",
                            "name": "AC5 - Total Breakdown Recovery Charge",
                            "description": "Weighting - 16%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Two technical ability conditions of participation: CoP1 - Company Experience CoP2 - Qualified Personnel Please refer to the Instructions to Tender document for further information."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-12T00:00:00+01:00",
                    "endDate": "2029-05-11T23:59:59+01:00",
                    "maxExtentDate": "2031-05-11T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two optional extension periods of one year each to be availed off at the Buyers discretion."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "028178-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/028178-2026",
                "datePublished": "2026-03-26T17:02:39Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-02-11T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        }
    },
    "language": "en"
}