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Data Migration Implementation Services

BROMFORD FLAGSHIP LIVEWEST LIMITED

This public procurement record has 3 releases in its history.

Award

26 May 2026 at 13:14

UK5 - Transparency Notice
PlanningUpdate

02 Apr 2026 at 16:23

UK2 - Preliminary Market Engagement Notice
Planning

27 Mar 2026 at 07:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process led by Bromford Flagship LiveWest Limited, a sub-central government public authority, pertains to the provision of Data Migration Implementation Services. This project falls under the IT services industry category, specifically focusing on consulting, software development, and support. The location is in the United Kingdom, with the process recently completing the award stage. The tender was seconded through a direct award to MIGRA DATA LIMITED, due to their extensive prior experience and continuity benefits with current systems. The contract is set to commence on 12th June 2026 and run until 11th June 2029, valued at £3 million, excluding VAT. This undertaking aims to support system integrations following organizational mergers, leveraging platforms like Microsoft Dynamics 365 among others.

This tender presents ample growth opportunities for businesses experienced in large-scale data migrations, particularly those within the UK housing sector using Microsoft Dynamics 365. SMEs that specialize in end-to-end delivery models, ensuring full accountability and data integrity, would find this project particularly well-suited. Bromford Flagship LiveWest's emphasis on experienced suppliers that ensure continuity and mitigate disruption underscores the importance of proven expertise and deep technical understanding, paving the way for businesses capable of managing complex, critical data transformations to gain a significant foothold. The project's nature ensures continuity and a predictable pipeline of work, presenting a stable and long-term growth avenue within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Data Migration Implementation Services

Notice Description

The contracting authority requires the delivery of specialist data migration implementation services to support the integration and consolidation of systems arising from the organisational merger completed in March 2024 and February 2026. The requirements include the migration, transformation, reconciliation and implementation of data and associated documents across multiple platforms and business-critical systems, including but not limited to: Microsoft Dynamics D365 Enterprise Assess Management (EAM) systems Housing Management systems Finance systems HR, Payroll and Learning Management Systems Associated legacy document repositories and bespoke applications. The services include delivery of migration planning, mapping, extraction, transformation, reconciliation, testing, cutover, governance, and post-go-live support activities.

Planning Information

Publication & Engagement Timeline The PME will be open for a period of 12 days to ensure sufficient time for supplier engagement, considering the Easter bank holiday period. •PME Publication: Friday 27th March 2026 •Market Engagement Window: 12 days (responses due by Thursday 9th April 2026) •Early engagement will inform the CFP and tender documentation. Competitive Flexible Procedure (CFP) – Anticipated Stages Stage 1 – Selection Stage •Suppliers complete a Selection Stage Questionnaire (SSQ) •Responses assessed pass/fail or scored. •Determines suppliers progressing to Stage 2 Stage 2 – Tender Stage •Shortlisted suppliers invited to submit a full tender response •Presentation stage for top suppliers (top 3) •BAFO (Best and Final Offer) stage to finalise award. Next Steps for Suppliers •Complete the Preliminary Market Engagement Questionnaire within the 10-day engagement window. •Provide indicative pricing, delivery approach, and demonstration of Microsoft Dynamics 365 experience. •Respondents may be invited to discuss submissions further with the Authority.

Procurement Information

The incumbent supplier has supported the organisation and predecessor entities over an extended period of approximately four years and has developed extensive operational and technical knowledge of the organisation's systems, integrations, data structures, migration sequencing, and programme dependencies. This includes detailed understanding of: * Microsoft Dynamics 365 environments. * Enterprise Asset Management systems. * legacy and bespoke business systems. * existing migration mappings and transformation logic. * programme-specific migration dependencies and sequencing requirements. The supplier has supported both organisational mergers (March 2024 and February 2026), contributing to system discovery, data mapping, implementation preparation, and elements of early delivery activity required to mitigate risks associated with system fragmentation and potential orphaned systems. Substantial discovery, data analysis, mapping, and implementation preparation activities are now complete or nearing completion and have been reviewed with programme and executive stakeholders. The programme is transitioning from discovery into implementation and delivery. The proposed delivery model retains the same dedicated named migration team, including continuation of named personnel in equivalent roles and specialisms, in order to preserve programme continuity and avoid further mobilisation and knowledge-transfer delays. A phased delivery approach has been developed and documented through an agreed Statement of Works, including defined migration activities, governance controls, milestone-based delivery expectations, KPI performance measures, reconciliation activities, and post-go-live support arrangements. A change of supplier at this stage would require an alternative provider to: * validate and assure existing discovery outputs. * rebuild technical and operational understanding. * re-establish migration sequencing, governance, and delivery plans. * and undertake additional mobilisation and onboarding activity The contracting authority considers that this would result in duplication of effort, additional cost, delay to critical programme milestones, and disproportionate disruption to an in-flight and business-critical transformation programme.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0675d5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048739-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72221000 - Business analysis consultancy services

72224000 - Project management consultancy services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£3,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
26 May 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Jun 2026 - 11 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BROMFORD FLAGSHIP LIVEWEST LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TEWKESBURY
Postcode
GL20 8ND
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Tewkesbury
Electoral Ward
Tewkesbury East
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
1
Supplier Name

MIGRA DATA LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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