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Library Management System_26

Liverpool City Council

This public procurement record has 5 releases in its history.

TenderCancellation

25 Aug 2026 at 09:05

UK12 - Procurement Termination Notice
Award

07 Aug 2026 at 09:18

UK6 - Contract Award Notice
Award

29 Jul 2026 at 14:13

UK6 - Contract Award Notice
Award

20 Jul 2026 at 15:16

UK6 - Contract Award Notice
Tender

27 Mar 2026 at 16:19

UK4 - Tender Notice
Summary of the contracting process

Liverpool City Council procured a library management system to support the Council’s library service. The requirement is for software and information systems, including implementation of the system and ongoing provision throughout the contract. Delivery is across Liverpool, under the Council’s responsibility as the public buyer. This is a technology supply requirement rather than construction or general professional services. It may suit software providers specialising in library, information-management or public-sector service systems, particularly those able to implement and support a Council-wide platform. The procurement covers a single requirement rather than separate lots, so the successful supplier is responsible for the complete system and associated delivery.

The procurement used an above-threshold open procedure. It reached award stage, with two bids submitted, both from small and medium-sized enterprises. Open Fifth Limited was selected on 30 June 2026 for £455,589.39 excluding VAT, or £546,707.27 including VAT. The intended contract period was 17 August 2026 to 30 June 2032, with an option to extend by up to five years, to 30 June 2037. Evaluation gave 65% to quality including presentation, 25% to price and 10% to social value. The award and associated contracts were cancelled on 18 August 2026; no reason for cancellation is recorded.

This procurement demonstrates a defined requirement from Liverpool City Council for a complete library management system, including implementation and continuing support. A credible future competitor would need a proven library-management or comparable information-system product, the technical capability to configure and implement it for a council service, and the capacity to provide reliable support over a multi-year operating period. Experience delivering software to public-sector or library organisations would help demonstrate understanding of service users, operational workflows, data and system continuity. Suppliers should also be able to present a clear quality-led solution and show how they would deliver social value, since these were material parts of the evaluation.

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Notice Information

Notice Title

Library Management System_26

Notice Description

Liverpool City Council requires a supplier to provide a Library Management System to the Council. The proposed contract will be for five years, following an implementation phase, with options to extend by a further five years commencing in August 2026.

Lot Information

Lot 1

Renewal: Extensions options up to five years at the Council's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067703
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080628-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£970,000 £500K-£1M
Lots Value
£970,000 £500K-£1M
Awards Value
£455,589 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 20261 months ago
Submission Deadline
27 Apr 2026Expired
Future Notice Date
Not specified
Award Date
30 Jun 20263 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Cancelled
Contracts Status
Cancelled

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Liverpool City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 1DS
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD72 Liverpool
Local Authority
Liverpool
Electoral Ward
Waterfront South
Westminster Constituency
Liverpool Riverside

Supplier Information

Number of Suppliers
1
Supplier Name

PTFS Europe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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