Award

Waiver - BSMHT - Traka Ltd - Maintenance Contracts

BIRMINGHAM & SOLIHULL MENTAL HEALTH FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

30 Mar 2026 at 14:13

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process involves the Birmingham & Solihull Mental Health Foundation Trust, acting as the buyer, and Traka Ltd as the supplier. This contract pertains to the maintenance of the Traka Secure Key Tracking System across various locations of the Trust in Birmingham. Classified under the services industry category, the procurement has reached the award stage as of 30th March 2026. The contract is valued at £22,752.96 (excluding VAT) and commenced on 27th February 2026, lasting until 27th February 2027. The procurement method employed was direct, specifically below threshold – without competition, in accordance with legal basis 2023/54 of the UKPGA.

This tender presents growth opportunities primarily for businesses involved in contract systems analysis and programming services. As the procurement method was direct without competition, it is beneficial for established organisations like Traka Ltd that are familiar with the maintenance requirements of public healthcare systems. SMEs and VCSEs that can offer innovative solutions in secure data tracking and analysis would find themselves well-positioned to compete in similar future tenders. The opportunity is embedded within the larger shared procurement service handled by the University Hospitals Birmingham NHS Foundation Trust, offering exposure to multiple trusts within the Birmingham and Solihull Integrated Care System.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Waiver - BSMHT - Traka Ltd - Maintenance Contracts

Notice Description

This service relates to the Standard Maintenance 9 Months cover for Traka Secure Key Tracking System across multiple BSMHFT Sites by Traka Ltd

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06780a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029197-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72245000 - Contract systems analysis and programming services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£22,752 Under £100K

Notice Dates

Publication Date
30 Mar 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 Feb 20261 months ago
Contract Period
27 Feb 2026 - 27 Feb 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM & SOLIHULL MENTAL HEALTH FOUNDATION TRUST
Additional Buyers

UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 3RB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

TRAKA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06780a-2026-03-30T15:13:51+01:00",
    "date": "2026-03-30T15:13:51+01:00",
    "ocid": "ocds-h6vhtk-06780a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTMC-2127-TPCV",
            "name": "Birmingham & Solihull Mental Health Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTMC-2127-TPCV"
            },
            "address": {
                "streetAddress": "Unit 1, B1 50 Summer Hill Road",
                "locality": "Birmingham",
                "postalCode": "B1 3RB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Melisa Charlesagwu",
                "email": "bsolcategoryteams@uhb.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bsmhft.nhs.uk",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PWVL-6877-BXXV",
            "name": "University Hospitals Birmingham NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWVL-6877-BXXV"
            },
            "address": {
                "streetAddress": "Mindelsohn Way",
                "locality": "Birmingham",
                "postalCode": "B15 2WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Melisa Charlesagwu",
                "email": "bsolcategoryteams@uhb.nhs.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "University Hospitals Birmingham NHS Foundation Trust host the Birmingham and Solihull (BSOL) Procurement Collaborative, a shared procurement service acting on behalf of multiple Trusts within the Birmingham and Solihull Integrated Care System.",
            "details": {
                "url": "https://www.uhb.nhs.uk/"
            }
        },
        {
            "id": "GB-FTS-178908",
            "name": "Traka Ltd",
            "address": {
                "streetAddress": "132a Bournemouth Road Chandlers Ford Eastleigh United Kingdom SO53 3AL",
                "locality": "Chandlers Ford Eastleigh",
                "postalCode": "SO53 3AL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ35"
            },
            "contactPoint": {
                "email": "support@traka.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": true
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTMC-2127-TPCV",
        "name": "Birmingham & Solihull Mental Health Foundation Trust"
    },
    "tender": {
        "id": "ocds-h6vhtk-06780a",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Waiver - BSMHT - Traka Ltd - Maintenance Contracts",
        "description": "This service relates to the Standard Maintenance 9 Months cover for Traka Secure Key Tracking System across multiple BSMHFT Sites by Traka Ltd",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-178908",
                    "name": "Traka Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72245000",
                            "description": "Contract systems analysis and programming services"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Waiver - BSMHT - Traka Ltd - Maintenance Contracts",
            "status": "active",
            "period": {
                "startDate": "2026-02-27T00:00:00Z",
                "endDate": "2027-02-27T23:59:59Z"
            },
            "value": {
                "amountGross": 27303.55,
                "amount": 22752.96,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-02-26T00:00:00Z",
            "documents": [
                {
                    "id": "029197-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/029197-2026",
                    "datePublished": "2026-03-30T15:13:51+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}